26September2018

Board Meeting Minutes May 7, 2018

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
May 7, 2018, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
II. Roll call
BOARD-APPOINTED: Christine Doyka, behr
MEMBER REPS: Secretary Rob Bier, Sarah Starck, Treasurer Sarah Scudder
PROGRAMMER REPS: President Jimmy Durchslag
 
STATION MANAGER:  Cynthia Click
 
ABSENT: Mark Marchese, Vice President Zac Gonzales, Eden Goldberg
 
GUESTS:  Michael McKaskle, Chanin, Mark Sternfield
 
III. Approval of April minutes
Durchslag moved to table.  Bier seconded.  Passed unanimously.
IV. Approval of agenda
Doyka moved approval.  Starck seconded.  Passed unanimously.
V. Open time 
Chanin expressed her support for Click and the Board as they work on restructuring staff responsibilities and revising the budget.
McKaskle said the station needs a volunteer coordinator and that station programmers should be solicited for help with station projects.
VI. Management report
Click reported that the annual audit is still pending; she has obtained an extension through July 15 from CPB.  The FCC EEO audit has been completed and uploaded to the public files for KMUD and KMUE.  
VII. Finance Committee report
Starck distributed, to the Board as well as to guests, a 2018 budget with proposed changes approved at the May 1 committee meeting.    Scudder summarized the cuts, which included a $49,000 reduction in anticipated subscription revenues and a $22,679.54 cut in salaries and employer costs, i.e., payroll taxes and workers compensation.  [A copy of this document is posted at the station.]  Scudder moved adoption of the revised budget.  Starck seconded.  Passed unanimously.
VII. Old business
A. Committee chairs and memberships
The following volunteered to chair the respective committees: behr, Pledge Drive; Scudder, Finance; Bier, Policy; Durchslag, Development; Doyka, Mediation.  Bier moved approval of these choices.  Starck seconded.  Passed unanimously.
B. Employee handbook
There was no progress to report.
C. Reschedule Board orientation
Deferred to next meeting.
D. 2018 Budget
See VII.
VIII. New business
A. Election of officers
The following volunteered to serve in the indicated offices:  President, Durchslag; Vice President, Starck; Treasurer, Scudder; Secretary, Bier; Correspondence Secretary, Doyka.  Bier moved appointment of officers as stated.  Starck seconded.  Passed unanimously.
B. Policy on staff lunches
Durchslag moved that staff lunches be unpaid as a matter of policy..  Scudder seconded.  Passed unanimously.
C. Conduct of meetings (please see attachment)
Doyka moved adoption of the draft statement, with addition of the following sentence at the beginning:  "Each committee is expected to submit a report following each meeting."  Durchslag seconded.  Passed unanimously.
 
D. Broadcast equipment insurance
Starck moved that RCR purchase the offered coverage, to be paid on an installment basis, unless less expensive insurance could be found before May 15, the expiration date of the offer.  Doyka seconded.  Passed unanimously.
IX. Committee reports
B. Member representatives
Starck asked Board members to be certain they saw recent communications from Betty Miller and Kelley Lincoln.
C. Community Advisory Board (CAB) - Siena Klein
Bier was asked to copy Klein on the new meeting guidance.
E. Development - 
Durchslag recapped plans for a tabling drive in early July.
G. Policy - Bier
Bier agreed to undertake a draft gift acceptance policy.
X. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Monday, June 11, 2:00 pm, Hospice
Packet materials due June 1.
Finance Wednesday, May 30, 11:00 am
Development Wednesday, May 30, 1:30 pm
Executive Wednesday, May 30, 3:00 pm
XI. Closed session - Personnel
A. Staff restructuring plan
 
ATTACHMENT TO AGENDA
ITEM IX.C
Guidance for the Conduct of RCR Meetings
(per Sarah Starck)
 
The committee chair sets the agenda and times for each item, as well as  facilitating the meeting.  Before the meeting begins, a note taker (secretary) is identified and attendees are noted.  The meeting is conducted so that one person speaks at a time.  The chair keeps meeting points on topic and within the times set.
 
The next meeting's agenda points and ongoing discussions are noted for follow-up.
 
After every meeting recommendations, proposals, and/or reports are written by the committee chair or someone delegated to do so. The written notes are submitted to the Station Manager, who can report to BOD if deemed appropriate.
 
Reports are written in the format below, using all that apply, without being limited to this list:
 
DATE:
TITLE:
COMMITTEE CHAIR:
SECRETARY: 
AGENDA:
ATTENDANCE:
NOTES:
RECOMMENDATIONS:
PROPOSALS:
NEXT MEETING AGENDA:
 
Last modified on Wednesday, September 05, 2018
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Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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