22May2019

Board Meeting Minutes March 11, 2019

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
March 11, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
II. Roll call
BOARD-APPOINTED REPS: Mark Marchese, Correspondence Secretary Christine Doyka, behr
MEMBER REPS: Secretary Rob Bier, Vice President Sarah Starck, Treasurer Sarah Scudder
PROGRAMMER REPS:  President Jimmy Durchslag
INTERIM STATION MANAGER:  Sydney Morrone
ABSENT:  James Ficklin
GUESTS:  Jama Chaplin, Wendy Emerson, Michael McKaskle, Dennis Maher
III. Approval of February minutes
Starck moved approval.  Behr seconded.  Starck asked corrections to IX.C, to say that year-end financials have not been provided to the auditor, and XIII, to remove statement about Allison Kolb’s departure and a reference to underwriting duties.  Marchese, Doyka, behr, Bier, Starck, Scudder, Durchslag voted aye.  None opposed.  Motion passed.
IV. Approval of agenda
Starck asked that VI.A, programmer agreement policy, be moved to Old Business and that VI.B, COLA policy, be moved to April, because wording in agenda was wrong.  Durchslag moved approval.  Behr seconded.  Passed unanimously.
V. Open time
McKaskle spoke about RCR finances, saying the membership drive was not going well.  He suggested that in the proposed policy on programmer responsibility for station property, the word “who” be inserted between “business” and “are.”  Durchslag disputed his characterization of the membership drive.
Chaplin spoke of filing.  She said items are missing from both the Public File and Board fFile Drawer and asked Board authorization to make changes in those files.  Durchslag said the Board had authorized her.  Chaplin also presented a list of persons whom she asked the Board to thank for their services to RCR.  Durchslag said the Board does not customarily hand out such thank-yous.  Morrone said she has thank-you cards for that purpose, and would be glad to take Chaplin’s list for thanking.  She asked an apology from Bier for a remark made at the Membership Meeting.  He later did so.
VI. Management report
Morrone explained that the implementation of Natural Log was taking longer than she had expected.  Behr asked whether the station has applied for Summer Arts and Music Fair coffee booth; Morrone is negotiating with Mateel.  A report from Nico on progress toward a technical manual was requested.  Morrone said she had asked for a report. Behr noted items missing from the compliance calendar report. Morrone will look into whether the station needs to file CA Form SI 100. There was a brief discussion of the need for new chairs in the broadcast studios, particularly Studio C.  Morrone was authorized to purchase a chair or two, within budget and less than the entire budget for the year.
VIII. Finance Committee report
Scudder referred the Board to her report, distributed earlier by email.
IX. Old business
A. Website
Durchslag asked Morrone to convey to Morse Media that the project is on hold until the new Station Manager is in place. 
B. Auditor
Starck said Stacey Edgmon had provided a list of items she requires and that she and Dian Griffith will work to provide them.
C. Station manager hiring
Starck moved to offer the position to Will Floyd.  Behr seconded.  Passed unanimously.
D. Budget adjustment
Durchslag moved approval.  Behr seconded.  Passed unanimously.
E. Programmer agreement policy  (please see attachment I)
Starck moved approval with changes.  See Attachment I to see them.  Scudder seconded.  Passed unanimously.
 
X. New business
A. Civility policy [please see Attachment III]
Durchslag moved approval.  Starck seconded.  Passed unanimously. 
B. Programmer responsibility for station property policy [please see Attachment IV]
Scudder moved approval with changes.  See them in Attachment IV.  Doyka seconded.  Passed unanimously.
C. Board self-evaluation
After a brief discussion, it was agreed to discuss this briefly at the Board orientation following seating of new members, and to hold a retreat some months later to carry it out, after the new Board has had a chance to work together. 
D. Station manager hiring policy, staff representative [please see Attachment V]
Starck moved adoption with changes.  See them in Attachment V.  Behr seconded.  Passed unanimously.
E. Events budget
Starck moved approval of a $10,000 budget for the events referred to in the Development Committee report: 420 Smokeout: Block Party: five Summer Music Series events, including a luau.  Behr seconded.  Passed unanimously.
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Doyka
E. Development – Durchslag
F. Membership Drive – behr
G. Policy – Bier
H. Mediation – Doyka
 
XII. Committee meeting schedule
Board of Directors Monday, April 8, 2:00 pm, Heart of the Redwoods Community Hospice
Membership Drive Monday, March 25, 11;00 am
Finance Monday, March 25, 1:00 pm
Development Monday, March 25, 2:30 pm
Policy Wednesday, March 27, 11:00 am, Calico’s
Executive Wednesday, March 27, 12:00 pm, Calico’s
 
XIII. Closed session – Personnel
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ATTACHMENT I
 
6.1 PROGRAMMER’S AGREEMENT 
Rev 10/23/06; 2/28/12; 2/14/17; 8/8/17
By signing this, I acknowledge that I have read, and agree to be bound by, all the information contained in the Operator’s Handbook and other documents given to me at training, which include relevant rules and regulations of the Federal Communications Commission [FCC], as well as relevant policy and procedures of Redwood Community Radio [RCR]. I also realize that the full Policy Manual of RCR hangs on the bulletin board at the station for my reference. These rules, regulations, policies, and procedures include the following:
 
1. I understand that RCR runs substantially on volunteer energy.  I agree to volunteer at least 10 hours annually in addition to my show.  
Someone will contact you to I will be responsible for coordinateing your  my volunteer hours.  You I will be asked to keep track of your my hours and submit in writing or by email the number of hours volunteered and the specifics for monitoring. 
Below, please check off all areas that you are interested in.
I will engineer.
I will serve on the Development Committee, the Membership Drive Committee, or other committees (such as Website, Emergency Preparedness, Volunteer or other).
I will help with membership drives by answering phones, bringing food, producing, organizing, coordinating.  If you have a specific preference for spring or fall, please indicate:__________________________. 
I will volunteer at events, doing such tasks as coordination, sponsorship solicitation, food/bar, set up/clean up, general.  If you have a specific preference, please indicate:__________________________.
I will help with tabling, either coordination or tabling.  If you have a specific preference, please indicate:__________________________.
I will volunteer in the library
I will volunteer in the news room
I will help with yard work.  Please list specific skills:_______________________________________.
I will help with building maintenance projects Please list specific skills: _______________________________________________________.
I will perform office work, including filing, phone answering, etc.
I will help with mass mailings by stuffing envelopes.
Other.  Please explain:________________________________________.
 
Exceptions will be discussed pending circumstances.
 
2. I understand that I am responsible for the quarterly submission of my accurate playlists to Spinitron.
 
ATTACHMENT II
Cost-of-living adjustment (COLA)
Station staff members are entitled to an annual cost-of-living adjustment to their salaries.  The COLA presently stands at two percent.  Adjustments to that rate are made by the Finance Committee on its own authority.
 
ATTACHMENT III
Civility
 [ insert in the Policy Manual as the third paragraph under 5.1.1, Standards of Conduct]
More generally, all members of the KMUD community and their guests, when at the station or engaged in KMUD activities elsewhere, are expected to behave towards each other at all times with common courtesy and respect.  Some specifics are contained in the programmer and volunteer agreements, but these are not meant to be all-inclusive.  
 
Station staff  have the authority to  take immediate actions, as well as to impose appropriate sanctions at a later time, in keeping with the Policy Manual.  Please refer to the problem-solving procedures that follow below.
 
ATTACHMENT IV
Programmer responsibility for station property
Deleted language is lined-out.  New language is underlined.
 [Policy Manual 6.1, Programmer’s Agreement, item #10:]
I understand that no unauthorized guests are allowed on the station’s premises after normal office hours (89 am to 54 pm, Monday through Thursday).   Furthermore, I have the responsibility to ask such persons to leave.  Staff, programmers and volunteers conducting station business who are authorized by staff or, ultimately, the station manager may do so after hours.   Those persons may invite guests, who must remain under their supervision at all times.
 
ATTACHMENT V
New language is underlined.
2.4.7 Hiring Committee for Station Manager 
06/01; Rev 8/24/10 and 9/28/10
The Hiring Committee for the Station Manager position may be composed as follows:
Two Board members, 
One staff member, and
Two members from the community chosen for experience with search committees and local non-profit organizations (who could be programmers or not volunteers).
The staff representative shall be selected by the staff.  That person may choose to be paid for time spent in committee meetings and other work when that time falls outside of regular work hours.
 
Last modified on Thursday, April 11, 2019
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