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The Purpose of this Exposition is to Showcase the Best of the Emerald Triangle’s Children’s Events, Activities, Resources and More! To show families what is available from our local creative and talented individuals, small businesses and nonprofits. Also to raise funds and awareness of KMUD’s Youth in Radio Programming.

The Munchkin Land, Emerald City Children’s Expo will be held beginning at Noon March 15th 2014, at the Portuguese Hall on 11th Street in Arcata California.

 

VISION Statement: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.

MISSION: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

MINUTES

Board of Directors - Redwood Community Radio

Tues., 17 Dec., 2013 – 5 pm

Music Library (Station) - Redway, CA

I.Roll Call: Vice President Noel Soucy (Programmers’ Rep.); Treasurer Julia Minton (Members’ Rep.); Secretary Jack Frybulous (Programmers’ Rep.); Nella White, (Members’ Rep.); Marcy Stein (Programmers’ Rep.); Mark Marchese (Board-appointed); Kim Peterson (Board-appointed); Christine Doyka (Board-appointed); Station Manager Jeanette Todd (ex-officio) Absent: President Siena Klein (Members’ Rep.)

 

Note: This meeting completed the agenda of the November 26 board meeting. Added to tonight’s agenda was New Business item: Budget for Free Speech Radio News.

II.Unfinished business

B.Appointments to Management Evaluation Com. – Julia moved that Angela Zane, Julia Minton, Christine Doyka, Siena Klein and Cher Oakes be appointed. Mark seconded; approved unanimously. Julia will inform Angela and Kim will inform Cher.

C.Compliance calendar revisions – Insurance renewal deadlines are still unclear. Jeanette asked Board to approve this draft; Marcy moved to accept as is; Christine seconded. Passed unanimously.

D.Disciplinary policy – Noel moved to approve the policy as worded, and moved to next month’s Consent Calendar; seconded and unanimously approved. (The approved draft is dated 10/16/13.)

E.Fair Access to Airwaves policy – Kim moved (with a friendly amendment from Jama) that we revise the third paragraph of this policy: that there will be a response to program proposals “in a timely manner, from the PSRC.” Noel seconded; unanimously approved. Julia will communicate this change with chair of the PSRC (Margaret) [ACTION].

F.Tech proposal – Julia moves to table, seconded; unanimously approved.

G.Unassigned Board duties – The Board did not assign the tasks of creating or editing the documents it makes changes to; persons will be assigned at the time such work is generated. Jama volunteered to finalize the Compliance Calendar approved today, and will ask Siena if she’s willing to update the Grievance Panelists’ contact list [ACTIONS].

 

Secretarial duties – ExCom creates a draft agenda for the next Board meeting, but receives input from other ExCom members after the meeting before it is turned into the “final” Agenda (now done by Siena to lighten the Secretary’s load) and sent to the Board and staff. What we are trying to decide with the Minutes is: who takes it after the Board approves them? Who takes that draft and makes it a final doc and sends it on its way? Kim offered to try to learn the skill of “finalizing minutes” in a meeting with Noel and Jack, which Jack will organize.

G1. Revision of Approved Minutes for September 2013. Marcy recommended a revision, so Noel proposed that this be added to the agenda as item G.1. Noel moved that Sept. Minutes be revised: Delete 4th sentence from Unfinished business, item A: Appt to CAB. The Board approved this motion.

H.Fall pledge drive contingency plan – Jeanette reminded us that we are $22K short of our total 2013 Pledge drive goals. Custom-messaging brochure in the mail, and car-donation info sent out to another 3200 people. Kim and Julia made a commitment to approach friends for donations. Marcy, Jack and Kim offer to record a promo, reminding that KMUD could sure use end-of-the-year (tax-deductible) donations. 

I.Programmers’ agreement revisions – Marcy moved to approve revisions, with friendly amendment to include the check-box offering membership to Programmers; Julia moved that we table this; seconded. Marcy removed her motion. Unanimously approved.

III.New business

A.Consider auditor appointment, contract revisions – Tabled.

B.Consider new meeting date – The Board has changed its monthly meeting date to first Tuesdays at 5; next meeting Feb. 4.

C.Budget for Free Speech Radio News – FSRN now costs $7K/yr. Starting a Kickstarter campaign would allow our listeners to decide whether they want it. However, doing that – either for FSRN or for any or all of our syndicated programs – may effect pledge drive activity in unexpected ways. Jack made a motion to ask the Development Com. to start a Kickstarter campaign to fund FSRN [ACTION]; unanimously approved.

D.Board talk show: Noel will start an email thread asking people what topics should be covered.

IV.Scheduling - monthly meeting times 

Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.

If you plan on attending a meeting, confirm no changes have been made in time or location.

 

 

A.Development Jan. 6, 3 pm

B.Executive Jan. 13, 11:30

C.Website Jan. 21, 10 am

D.Policy Jan. 9, 11:30

E.Finance Jan. 21, 11 am

F.Board of Directors Feb. 4, 5 pm

 

 

 

submitted by the Secretary on Feb. 10, 2014

 

VISION Statement: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.

MISSION: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

MINUTES

Board of Directors - Redwood Community Radio

Tues., 26 Nov., 2013 – 5 pm

Healy Senior Center - Redway, CA

I.Call to Order: Opening comments from the President. 

II.Roll Call: President Siena Klein (Members’ Rep.); Treasurer Julia Minton (Members’ Rep.); Secretary Jack Frybulous (Programmers’ Rep.); Nella White, (Members’ Rep.); Mark Marchese (Board-appointed); Kim Peterson (Board-appointed); Station Manager Jeanette Todd (ex-officio); Vice President Noel Soucy (Programmers’ Rep.) Absent: Marcy Stein (Programmers’ Rep.); Christine Doyka (Board-appointed).

III.Approval of Minutes – Jack moved to approve Sept. Minutes draft in Board packet; Kim seconded. 4 in favor; Julia abstained.

IV.Approval of Agenda – Jack moved to approve Agenda, Kim seconded. Approved unanimously.

V.Open time – Bettye Etter asked if a hard-copy of the Membership list had been produced, and if she were being considered for Management Evaluation Com. She also proposed formation of a “Citizens’ Advisory Board West” (i.e., Shelter Cove, Whale Gulch, Ettersburg, etc.) and volunteered to chair a CAB West. Disposition: Siena thanked Bettye, said we would be in touch to form CAB West. MEC appointments are on tonight’s agenda; one of the five members will represent Programmers and Volunteers. Since database under repair, suggest postpone printing out membership list.

 

VI.Manager’s Report – Non-federal financial support (or NFFS, which includes donations, underwriting, and underwriting trade) partially determines the size of our CPB grants. KMUD did ~ $110K in underwriting (so far this year), and about $13K in trade, which enhances the funds we receive from CPB (but which negatively affects the underwriter Rep’s commission). To compare: KZYX (in their 2014 budget) plans for $40K underwriting and an equal amount in trade.

 

New qualifications in 2014 for CPB eligibility. KMUD’s grant funding has changed drastically over past 5 years. (See packet, p. 55.) Our disbursement will drop from $135K in 2013 to $87K in 2014, another reason it’s very important for KMUD to increase NFFS.

 

Free Speech Radio News has been temp. replaced by Feature Story News, eliciting a lot of negative feedback. FSRN now asking $7K/yr, up from $4.5K. The Program Selection and Review Com. is looking for an FSN replacement till February.

 

Development Com. has proposed a 2014 calendar of events, biggest change: Block Party might be canceled for this year. Permits to close roads cost money, not to mention a lot of other work: on-site crews for raising tents; meeting a 6 a.m. deadline for mounting traffic signs; letter-writing to various community entities, live broadcast [and toting hay-bales, kitchen set-up, etc.]. Jeanette feels we should keep the Block Party, but not close the roads for it. Board members’ views about the event touched on 1) its tradition, and 2) its capacity for outreach [if not also being profitable]. Bettye reminded people that the Block Party used to be KMUD’s birthday party (around Memorial Day). She said it got moved a few years ago because of the Grass-Roots Radio Conference, and suggested that the 2014 KMUD Block Party be returned to Memorial Day weekend.

 

Fall Pledge Drive brought in $91.1K (in 12 days, a first), bringing the 2013 pledge drive total to $228K; these last two drives have been “home-runs,” really great! Dec. 14-15 live broadcast on HD-2 (from Emerald Cup in Santa Rosa). Appreciation Party Jan. 17 Garberville Vets’ Hall; last year’s budget of $1500 was exceeded with the expense of the Beginnings venue, and this year more awards are planned: $2000 requested for food, fun and awards. Jack moved we approve this amount; Kim seconded. Approved unanimously.

 

Events Income (all amounts approximate): Walshy Fire $5K; Battle of the Rock Bands $1K; Hiphop Circus $2K; and Halloween Boogie $7K, which is “a testament to what we can do when we work with other non-profits.” Trainings and volunteer orientations are planned for the fall and winter. Quarterly programmer meetings have been requested, which Programmer Reps are asked to facilitate [ACTION: MARCY, NOEL, JACK]. Nella has agreed to take on the pivotal project of database improvement (Donor Snap). Closing the office one day a week more complicated than originally thought. Heating and cooling people have not yet supplied a quote. Green Wired has been asked to install a new solar bank, and may come in next week. ADA (Americans with Disability Act) building permit expires Feb. 15, and work on KMUD’s doors is needed. Employee self-evaluations are ongoing.

 

Extended discussion of fund-raising vs. outreach. Siena mentioned a business KMUD might run (coffee?) to make money. Jack reminded people we should reach out more to the under-40 crowd, and of the station’s back-yard as a great place for a party; it’s full of fruit-trees which could be harvested for profit [ACTION].

 

Events calendar 2014: Wine event up north last spring was a lot of work reaching out to business owners, getting food, thank-you’s afterward, etc. May not be a sustainable model. No dates are final. Other events can be added to the schedule if the liability can be covered by third parties.

 

VII.Consent calendar – Mark moved to approve; Kim seconded. 4 yes, Julia no, Nella abstained. [The policy change in item A therefore received the required 2/3 vote for final passage.]

A.Changes to Grievance policy, section 2.4.5.3 - “The panel is to be composed of 3 or more members …” and policy 5.1.4, Step 7:  “The Board will either accept the recommendations of the Grievance Panel hearing Panelists or the Board may, by unanimous vote of the Board, overturn that decision and make a different ruling to resolve the issue.”

B.The Board will consider creation of a Networking Committee at a future meeting.

VIII.Finance Report

Julia highlighted the pending $50K drop in CPB funding. $205K subscription revenue budgeted, based on $250K in total pledge drive goals. Bottom-line: the fat has already been trimmed from the budget. Hard decisions – to increase revenue or further decrease expenses –  are now called for. Jeanette pointed out that we have received $228K in pledge drive money this year (the previous record was $199K) and drew the Board’s attention to a line in the budget in which each Board member would be expected to contribute [or otherwise bring in] $1000 for KMUD in 2014, for example through tabling, initiating capital campaigns, asking friends for donations, etc.

 

Dian Griffith arrived and, with Julia, walked the Board through various items in the budget. Bequests have benefitted KMUD past couple of years. Cash-crunches are more likely and/or most severe in late summer (partially due to no CPB $). The August pledge drive saved our butts, and a third pledge drive is definitely needed. Subscription revenue line = pledges and silent drive money received. The car-donation program, donation jars [e.g., in stores and supermarkets; ACTION], merchandise sales, and underwriting ($130K for 2014) are examples of other kinds of revenue. Website ads are being planned. Another program guide (following the one put out in 2012) would be good for ad revenue. Programmers should process through the office event-tickets they may give away [ACTION], since their value must be reported. Budgeting for news-stringers has increased significantly, due to our not now having a second staff news anchor-person.

 

IX.Other actions

A.Julia moved we table Unfinished business items B through I ; Noel seconded. 6 in favor, one abstention.

B.Consider David Ordoñez for Grievance Panel. Noel moved we appoint David Ordoñez to Grievance Panel; Kim seconded. Approved unanimously.

C.Julia moved we table New Business items C and D ; Jack seconded. Approved unanimously.

 

X.Closed session – Personnel issues

XI.Scheduling - monthly meeting times 

Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.

If you plan on attending a meeting, confirm no changes have been made in time or location.

A.Development TBA

B.Executive none in Dec.

C.Website Dec. 10, 10 am

D.Policy Dec. 12, 11:30 am

E.Finance Dec. 10, 11 am

F.Board of Directors Dec. 17, 5 pm – at the station

 

 

 

 

 

submitted by the Secretary on Feb. 10, 2014

 

VISION Statement: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.

MISSION: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

MINUTES

Board of Directors - Redwood Community Radio

Tues., 22 Oct., 2013 – 5 pm

Healy Senior Center - Redway, CA

I.Call to Order: Opening comments from the President. 

II.Roll Call: President Siena Klein (Members’ Rep.); Treasurer Julia Minton (Members’ Rep.); Secretary Jack Frybulous (Programmers’ Rep.); Nella White, (Members’ Rep.); Marcy Stein (Programmers’ Rep.); Mark Marchese (Board-appointed) Late: Kim Peterson (Board-appointed); Vice President Noel Soucy (Programmers’ Rep.) Absent: Christine Doyka (Board-appointed); Station Manager Jeanette Todd (ex-officio) Also present: Jama Chaplin, Bettye Etter, Maria Savage.

 

The President acknowledged Christine’s absence due to the sudden passing of her husband, and the passing of Board member and programmer Antonia Lamb; a minute of silence in memoriam followed.

III.Approval of Minutes – Sept. Julia moved to table approval of Sept. Minutes, and Auditor’s and Manager’s Reports. Jack seconds. Unanimously approved. Marcy moves that we table the Closed Session. Julia adds that we also table Tech proposal. Jack seconds. Unanimously approved.

IV.Approval of Agenda – Julia moves to approve agenda as amended during item above. Marcy seconded. Unanimously approved.

V.Open time: Bettye Etter said her pledge drive mailing was not received, led to discussion of problems with database, and her offer to help KMUD update its database. Bettye thinks that there should be a hard copy of our current membership list with contact info, created at the end of every drive, safeguarded by three senior staff and the board chair. Siena thanked Bettye for bringing up these valid points.

Jama thanked Julia and Nella for helping improve the database; happy to hear new Board members talk about transparency on Board talk-show; transparency requires work. Siena clarifies: the tasks of posting committee meeting times and emailing them to Board members is currently unassigned [ACTION].

 

VI.Consent calendar – Julia moved to table compliance calendar revisions, and move to Unfinished business at our next meeting. Kim seconded, unanimously approved.

 

VII.Finance Committee report (see Public File) – Julia reported that 2014 budget process has begun, working with Jeanette on a contingency budget. She explained why moving board meetings to first Tuesdays would facilitate the flow of financial information. Somewhat of a cash crunch now. Cash flow projections have been difficult to manifest, in part due to database problems. Julia requested from Dian a breakdown of donations and fund-raising events. $17K deposited today; CPB sending $39K before year’s end, and will disburse ~ 70% of the 2014 funds earlier in the year. Our budget projects CPB sending a total of $136K in 2013. Jeanette emailed that “Reserves are not meant for operating costs.” Julia added that a plan to pay back the reserve should be a prerequisite for using it. On the Committee’s to-do list: developing a reserve policy and a secured line of credit.

VIII.Unfinished business

A.Disciplinary Policy Revisions – Jama: Policy Com. has a new draft dated 10/19 in packet; revisions include responsibility for guests/visitors to station, and importance of documentation in personnel files. Mediation Com. recommended that any suspensions include a time-frame, to facilitate possible re-instatement. Not urgent; Program Director input will be invited.

B.Fairness doctrine policy revisions – Fair Access to Airwaves; discussion of percentage of talk-show time allowed for callers, vs. magazine-formatted shows. A work in progress.

 

IX.New business

A.Committee appointments – Mark and Jack are interested in Policy. Kim in Finance. Chair needed for Transition.

B.Fall pledge drive contingency plan – this topic is perhaps more accurately referred to as a Budget Contingency Plan, the original question having been: what do we do if pledge drives don’t supply the revenue we’d budgeted? It is up to the Board to help figure out how to make ends meet. Further discussion was tabled. [For the record: the Silent Drive had by this time brought in $15,406.]

C.Winter holiday appreciation party date proposal – Jan. 17 [thanks BR]! Jack moved we accept this date (Jama amends: “if Jeanette agrees” – accepted), Mark seconded; unanimously approved.

 

 

D.Three Mediation Committee policy recommendations, two regarding Policy manual section 2.4.5.3, Grievance Panel. Responsibilities of the panel, ¶4. No changes or approval at this time. The Mediation Com. is directed to ascertain the reasoning behind this suggestion from the lawyer who made it [ACTION]. Membership of panel. Julia moves we accept this suggestion; Mark seconded. Unanimously approved. The wording of this section shall now begin: “The panel is to be composed of three or more members …”

 

re: 5.1.4, Problem-solving procedure. Step 7: Jama suggested we change the wording suggested by the Mediation Com. from “Grievance Panel Hearing Officer(s)” to “Grievance Panel’s Hearing Panelist(s),” and change “officer” to “panelist.” Jack moved to accept, Kim seconded. 5 approved; Julia and Marcy abstained. Step 7 shall now read: “The Board of Directors will either accept the recommendations of the Grievance Panel Hearing Panelist(s) or the Board may, by unanimous vote, overturn that decision and make a different ruling to resolve the issue.” The Board also accepted Jama’s suggestion that in Step 6, “panelist” will replace “officer”.

 

To be put on the agenda: David Ordoñez has volunteered to be considered for appointment to the Grievance Panel.

 

E. Draft Budget – [see Treasurer’s report]

 

F. Programmers’ agreement revisions (pre-emption, duration of, etc.) – An item with a check-box asking if Programmers want to become a Member (based on their time-commitment, rather than on a donation), should be inserted at the bottom of the Programmer’s Agreement; this suggestion should have input from the Program Director. This topic will go under Unfinished Business at the next Board meeting.

 

G. Secretarial duties, re-distribution – Posting the agenda and schedule of Committee meetings on the bulletin board (and directing that they be posted on the website), and insertion of approved Minutes into the Public File. Jack moves that these three tasks be the responsibility of the Vice-President, Julia seconded, unanimously approved. 

 

Jama pointed out that once the Board has approved Minutes, finalizing and distributing them could be done by anyone. The Secretary said that he will retain the task of finalizing the Minutes. The President will from now on be responsible for finalizing the Agenda.

 

 

X.Reports

A. None from Programmers’ or Members’ Reps.

B.Community Advisory Boards – Serena’s resignation from the CAB is accepted, and Siena will thank her for her service.

C.Correspondence Secretaries – A condolence card shall be sent to Christine.

D.Staff/Board meeting report – Siena will email us a report, including on the Mission Statement discussion. Jack said the vibe was beautiful.

E.Development Com – Discussion of the coffee business, and upcoming concerts.

F.Pledge Drive Com – See two reports in Public File. No one had shown up at the most recent meeting. Training dates Nov. 2 and 6; need for producers (Noel volunteered).

G. Mediation Com. – none

H. Policy Com – see Public File

I.Website Com – Report arrived in email.

J.Transition Com – Julia suggests someone other than Jeanette take over scheduling meetings, Nella volunteered.

 

XI.Scheduling - monthly meeting times 

Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.

If you plan on attending a meeting, confirm no changes have been made in time or location.

A.Development Nov. 4, 3 pm (to be confirmed with Jeanette)

B.Executive Nov. 4, 1 pm

C.Website Dec. 10, 10 am

D.Policy Nov. 14, 11:30 am

E.Finance Oct. 29 and Nov. 19, 11 am

F.Board of Directors Nov. 26, 5 pm - Healy Senior Ctr.

 

 

 

 

 

Final Minutes submitted by Secretary Jack Frybulous on 10 Feb., 2014

 

You can download these minutes as a pdf here

VISION Statement: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.

MISSION: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

MINUTES

Board of Directors - Redwood Community Radio

Tues., 24 Sep., 2013 – 4 pm

Healy Senior Center - Redway, CA

I.Call to Order: Start of meeting was delayed ½ hour due to lack of quorum. Opening comments from the President. 

II.Roll Call: President Siena Klein, Members’ Rep.; Secretary Jack Frybulous, Programmers’ Rep.; Marcy Stein, Programmers’ Rep.; Mark Marchese, Board-appointed; Jeanette Todd (ex-officio), Station Manager. Christine Doyka is appointed at the beginning of this meeting. Absent: Treasurer Julia Minton, Members’ Rep.; Nella White, Members’ Rep. Late: Kim Peterson, Board-appointed; Vice President Noel Soucy, Programmers’ Rep. Others present: Jama Chaplin

III.Approval of Minutes – Marcy moved to approve the versions of July and August minutes that are in the Board Packet. Approved. 

IV.Approval of Agenda – KP moved that the Board add to the agenda “filling Antonia Lamb’s seat;” (since Antonia died Sept. 9); MS seconded. Marcy expressed appreciation of Antonia, and moment of silence was observed. Marcy moved that the appointment of David Ordonez to the Grievance Panel be considered at the next meeting. Agenda approved as amended. 

V.Open Time – At the discretion of the President, five minutes will be allowed for those wishing to address the Board.

JC reported that former President Suzanne Beers will be attending Antonia’s memorial. She requested that the Board consider having the Winter Holiday Appreciation Party in January. She asked whether we could cut costs by letting go of our NFCB membership, noting that there are Spinitron issues involved. 

VI.Election of Board Member to fill Vacancy – MS moved to elect Christine Doyka to fill Antonia’s seat; JF seconded. CD is elected unanimously and seated.

 

 

VII.Management Report – see also written report in Public File. KBOO “Family Values” discussion about working parts of this into Policy. NPR “Social media and ethics.” Silent drive letter in the packet. JT has written 3 airlines asking for tickets. World Radio Network has begun on HD2, but no contract yet. Staff can borrow radios to listen to HD2 stream. Battle of the Rock Bands and Halloween Boogie both upcoming. Underwriting for Emerald Cup to total $3000 over next 3 months. North Country Fair: Volunteer Coordinator Kerry Morgan was out all last week, but JT followed through with a pared-down operation; very disorganized; break even or possibly lose ~ $200. Impressed with Aug. pledge drive, “Take Five.” Fall trainings, volunteer orientations. Programmer meetings TBA for 2014. No movement on database, DonorSnap. ADA upgrade moving along nicely. Underwriting revenue still going up -- re-working schedule is bearing fruit. Barb Truitt working today on cash-flow projections. The budget we approved last month; JM mentioned excess spending in News Dept. Antonia’s memorial Oct. 19. $750/year to be cost of WRN. Budget last year $1500 for a Winter Party. SK suggests if party to be held at Beginnings: no live band.

VIII.Discussion / Questions for Management

 

IX.Consent Calendar – At MM’s request item A (Officer and Committee Appointments), is moved to Unfinished Business; items B and C are tabled until October, since the documents to be approved aren’t ready. 

 

X.Finance Committee Report - JT thinks we will bring in $80K to $90K in the Fall Pledge Drive. Creative ideas needed to find another $50K, but no momentum. Board must realize this money may not come forward: what we will do to make it up? Task and form a Committee with that? Ask Finance? SK suggests Board members attend Finance Cmte. JT suggests a deadline, next Board meeting. JC suggests Development Cmte. JT looking for direction from Board. Marcy reminds us we spend $300K/year on staff, must look at ways to reduce. JT doesn’t disagree, and thinks we need brainstorming sessions to think outside the box. JT asks for direction on where to go next. Noel suggests we consider a business venture. 

 

JF asks JT to present us with some options. SK: campaign to ask people who don’t pay taxes to donate; how encourage younger listeners? Closed session next meeting to discuss options. JC: CPB requires we have two full-time positions, one in programming. June and Aug. Board packets include CPB rules. Terri Klemetson,is changing her schedule. CPB gives us $135K, comes with a lot of red tape, and covers about half of staff costs.

 

 

JC: signal upgrade requires us to fulfill CPB Community Service Grant requirements for ten years. JT: yes, from Nov. 30, 2012. Development Cmte. will discuss. JC: $67K (unofficial reserve), down to $50K; Fitch estate a different thing, which is thought of for tech needs and building projects. JT, in response to MM: All silver was sold, with one IOU pending; proceeds going to Music Library fund.

XI.Unfinished Business

A.Appointment to Central Community Advisory Board (CAB) – Vote to appoint Rick Cooper. JF moves we vote, MS seconded. Board votes not to appoint. CD (as Correspondence Secretary) will inform him in writing.

B.Tech proposal – Equipment is heating up too often; JT will get a cooling system quote. NS moves to table, JF seconded, Unanimous.

C.Holiday party – Siena wants to see last year’s figures. Jack thinks the holiday party would be great before Xmas, Hanukah. JT will poll about dates and get back to us. Tabled.

D.Policy revision – Fair Access to Airwaves (FAA). JC gave some history: the former Fairness Doctrine law, and our current FD policy, stated that talk show hosts had to present all sides of an issue. The current practice is more like making room for other opinions to be expressed on a call-in show, which she finds preferable. But talk-show hosts don’t always take calls. JT: ethics of call-in talk hosts and community journalism. Questions about individual hosts’ ethics; its relation to our core values. Important for hosts to ID themselves, as well as how they’re affiliated with the topic. Host ethics not yet made into policy. SK reminds us: NW said we be more pro-active in suggesting programming. JC: The title is also a rough draft; another concept is “All Opinions Allowed On-air.” The Fair Access title also implies that it will get into who is invited to become a programmer. MM moves we review the FAA, discuss it in email, and Policy Com do further work. NS seconded. Unanimous.

E.Officer and Committee Appointments. NS moves we approve Board officer appointments (see Roll Call), with the addition of CD in both Correspondence Secretary roles; JF seconded. Unanimous. NS moves to table Committee appointments till next month. Unanimous. 

 

XII.New Business

A.Strategic Planning Meeting Outcome and Report – JT and NW received report (notes from flip-chart paper) from Barb Truitt, who suggests a professional facilitator for further progress. (Fund how?) JT points out Mission Statement is usually first step in making a Strategic Plan, and reminds the Board that the community wants RCR to have a Strategic Plan. JT reiterates that it’s important that we agree what our values are. What are we here to do? JF volunteers to be the Board Rep shepherding review of the Mission Statement. NS suggests Executive Com. take this on, and produce recommendation for whole Board. After discussion, NS moves we table this. 

B. Fall Pledge Drive Shortfall Contingency Plan – This was discussed under Finance Committee. 

C. Election of Board Member to fill Vacancy – See item VI. 

XIII.Reports

A. Programmers’ Reps – none

B. Members’ Reps – none

C. Community Advisory Boards (CAB’s) JT suggests we tell CAB to give us reports. NS will take this on.

D. Correspondence Secretaries. Siena reports that she thanked Rich Franciscovich for firefighting and grass cutting, the Mateel for loan of tents for Block Party, Marty Messenger for road signs, Dazey manager Darren Tomasini for a major discount on the pool, and Jim Lamport for help with elections. New Secretary CD will draft a thank you letter to Richard Parish for his report and for coordinating the Reggae coffee both, and circulate it for review. 

XIV.Other Committee Reports 

A.Development, including Pledge Drive Subcommittee. MS brings up Parish’s Coffee Booth report, and it was discussed.

B. Mediation – see report in Public File

C. Policy

D. Website – see report in Public File

E. Transition

F. Elections – see report in Public File

XV.Scheduling - monthly meeting times 

Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.

A.Development 1st Mon., 3 pm

B.Executive Mon., Oct. 7, 1 pm

C.Website Tues., Oct. 15, 10 am

D.Policy 2nd Thurs., 11:30 am

E.Finance 3rd Tues., 3 pm

F.Board of Directors 4th Tues., 5 pm - Healy Senior Ctr.

G.Board talk show Oct. 9: new members and Noel

 

 

Final minutes submitted by Secretary Jack Frybulous on 28 Jan., 2014

 

MINUTES  

Redwood Community Radio Board of Directors

27 August 2013, 4 pm

Healy Senior Center, 456 Briceland Road, Redway

I.Call to Order:  Meeting Ground Rules and Opening Comments from Vice President Siena Klein, in Suzanne’s absence.  Siena thanks Jama for taking notes tonight. 

II.Roll Call:  Suzanne Beers, President, Board-elected; Siena Klein, Vice President, Member’s Rep; Julia Minton, Treasurer, Members’ Rep; Noel Soucy, Secretary, Programmers’ Rep; Nella White, Members’ Rep; Jordan Jumpshot, Programmers’ Rep; Antonia Lamb, board-elected; Marcy Stein, Programmers’ Rep; ex officio member: Jeanette Todd, Station Manager.

Board Members Absent:  Noel Soucy, Suzanne Beers, Antonia Lamb until 4:50. 

Others Present:  Jack Frybulous, Mark Marchese, Christine Doyka, Kim Peterson, John Casali, Maria Savage, Rob Bier, Jama Chaplin

III.Approval of Minutes:   (May, June, and July).  Julia moves to approve Draft 3 of May minutes, emailed Aug. 6.  Unanimous.  Marcy moved to approve Draft 3 of June minutes, in the packet.  Jack seconded.  Unanimous.  Marcy moves to table July, Nella seconds.  Unanimous. 

IV.Approval of Agenda:  Julia moves to accept the agenda, but move Open Time earlier in the meeting to accommodate speakers.  In addition Marcy offers this friendly amendment:  to table the CAB appointment until next month.  Revised agenda is approved unanimously except Jordan, who voted no.  (These minutes retain the original order, for convenience.)

V.Thank outgoing Board Members: Suzanne Beers, Jordan Jumpshot, and Nella White.

VI.Seat Member’s Rep (three year term)—Nella White was seated. The Board also seated Jack Frybulous as Programmer’s Rep (three year term).

VII.Elect one Director to a three year term. Elect one Director to a two year term. Hear statements from candidates.  Siena expressed to all three candidates that there is plenty of space available to help KMUD, in many ways.  Kim Peterson said that one of her limitations is a full-time job.  She can adjust her schedule for meetings.  She’ll help KMUD, whether she’s appointed or not.  Yes, she is interested in finances, since that’s what she does at her job – she needs to bring in every penny that she spends so that the twelve families depending on jobs at the Veterinary Clinic can eat.  She’s the Practice Manager at the Clinic, managing the operation.   Mark Marchese says that finances aren’t his thing so much; he’s more in the physical task realm, and he’s good at problem-solving.  Christine Doyka said she’d consider answering the phone at the office, but isn’t very good at math.  When asked for more of her background she said that she had gone as a Red Cross mental health worker to help after Katrina and Rita.  Jack asked each of the candidates to talk about how they might contribute to fundraising.  Christine said that as a Hospice volunteer she works at events.  Kim had some grantwriting experience at RRHC, working with the ED.  She initiated a “crisis fund” at the Vets’ Clinic for clients who couldn’t afford to save their pet, and that is a 501(c)(3) organization.  Mark has mainly fundraised for his kids’ activities.  

All candidates said that they would be willing to serve on a committee appropriate to their abilities, if not elected to the Board tonight. 

            Christine then announced that she withdraws from consideration, and will continue to do what she can for KMUD.  A coin was flipped to decide which of the remaining candidates got to choose between the two- and three-year terms.  Kim chose the two-year term.  They were welcomed, given Board Orientation Binders by Siena, and Christine was thanked.  

 

Discussion with Rick Cooper, CAB candidate.   Rick Cooper arrived during the past item, and was then filled in that the agenda item had been tabled.   He was asked if he would like to speak.  He expressed courteously that he did check the agenda to make sure the item was on the agenda before driving from LA….  Rick also thanked Suzanne, in her absence, for the great conversations he had with her.  He thanked the Board for adopting the non-discrimination policy.  When the Board votes on his appointment, or any other, please do so in that spirit.  The CAB is important, mandated by the FCC, and is often ignored / neglected.  Rick has worked in four radio stations, and generally, the volunteers want to keep the status quo, the staff struggles to keep up with work and keep the bills paid, and the CAB is the resource for innovation.  KMUD has a great mouth, but the CAB can be the ears.  He emailed the Board yesterday.  Whether he is appointed or not is less important than the revitalization of the CABs.  Julia mentioned the Northern CAB as needing someone to organize them.  Rick said he would be happy to work with both groups, and it seems to him that neither is doing much.  

VIII.Preliminary Appointment of President, VP, Treasurer, and Secretary- Board will discuss final appointments at upcoming orientation, along with Committee roles.  Jack said that if a laptop with WiFi and Word could be found, he would seriously consider being Secretary.  Antonia makes a similar statement.  After discussion, Julia moves the following:  Siena as President, Marcy as VP, Julia as Treasurer, Antonia as secretary with assistance from Mark.  Unanimous.  

Jeanette asks the Board to consider who could serve as timekeeper for these meetings. 

IX.Open Time: Speakers will be assigned an amount of time not to exceed 5 minutes. 

John Casali:  Would like KMUD to speak the truth about bad environmental behavior.  He has many photos to prove his point that there is way too much trash dumped in various places in SoHum.  Paul Encimer and Verbena are helping to define KMUD as a far-left station.  There have also been seven assaults, five rapes, breakins, vandalism, and suicide in recent times.  There have been nine fires. Verbena hung up on all callers who didn’t agree with her.  She’s a liar.  She and Encimer personally attack me.  I have spent $50,000 of my own money so that they don’t destroy where I live. Siena asked, John, what would you like KMUD to do?  John says that  if he doesn’t get help from the community….  Marcy says that as a radio station we don’t take a stand on issues; people who are on-air do so.  We provide the vehicle.  

Rob Bier discussed the difficulties of getting ballots to all of KMUD’s members.  He registered his lack of a ballot three weeks ago, but still didn’t get anything in the mail until he took further steps himself.  He and another member turned in their ballots on Tuesday, August 20, and were told by Jim Lamport that they were too late.  This is an organizational deficiency.  I hope all of you will take this abject failure seriously, and dedicate yourselves to solving this problem.  Your legitimacy as a Board is at stake.  

Siena thanks Rob for his input and agrees that the problems need to be solved.  

X.Management Report (See written report in Public File).  Jeanette highlighted the progress in Underwriting income.  We need to do more outreach in Northern Humboldt.  With completion of the concrete slab, we are 1/3 to ½ way done with our ADA work.  We have a contractor on board for that, but funding is a concern.  Jeanette described the evolution of the News Dept. since the resignation of the second News Coordinator.  Now Terri is News Director, and will soon start teaching at Humboldt State, and available to KMUD less days per week.  It’s good that we now have a group of capable news anchors.  News cassette archive needs to be digitized for preservation.  Reciprocation: we need to “give back” more nowadays to people who give to the station.  Jeanette also discussed healthcare reform; she put information in the July packet.  Jeanette discussed the Programmer’s Agreement, and Marianne’s recent decision to now circulate it every two years.  After license renewal filing, FCC called her to say that separate filings needed to be done for KMUE and Shelter Cove, which she did – remember that for the next renewal in 2021.

XI.Discussion/Questions for Management: Regarding Fall Pledge Drive goal, the budget calls for either $125,000 as the goal, or some other plan to raise that amount in memberships.  Jeanette explained the new schedule slots for underwriting messages.  

 

XII.Consent Calendar (no items). 

 

XIII.Finance Committee Report.  Barb Truitt came to the meeting, and we should be able to move forward on cash flow projections soon.  With that functioning, we won’t have to depend on Budget-to-Actuals for cash flow management.  Today I bring to you the final, final 2013 Budget, Page 40, which you have seen before.  It’s still not completely balanced, but is as close as we can get.  We discussed how much time has gone into budget revision discussion at Committee, and that in the future it would be better to approve the budget once, accompanied by a Budget Narrative, and then develop subsequent Budget Narrative Notes as the year evolves.  Dian will attend a board meeting to introduce the board to our financial statements.  

When Fitch funds arrive, we’ll repay our last lender, and then have roughly $100,000.  We’ve already approved $3500 for the Music Library Digitization. Archiving News is also a priority.  You’ve seen Dave Smith’s proposal for the completion of Studio D.  We’ll finish the Music Library Addition, including heating and A/C.  Double paned windows for the News Room are needed.  We may have to do work on the roof (Jeanette will have an appraisal very soon.)  Non-prioritized things that we discussed included a PBX telephone system.  All of these things would exceed the Fitch disbursement.  

Mark mentions that the Healy Center was selling its old heating system at their garage sale.  Jeanette will follow up.

Marcy asked about the over-budget spending on News staff.  Julia said that later in the meeting when we approve the budget, she will also propose approval of higher spending levels for four of the line items, including News Stringers.  Since we have only one News Coordinator, we’re paying for the other anchors out of the News Stringers line – and this is a transition phase. 

Jeanette says that she has committed to writing a Budget Narrative, could not complete it for this board meeting, but will for next time.  

XIV.Unfinished Business

A.Technology Proposal – tabled, motion passed unanimously (it is already late in the evening). 

B.Compliance Calendar Revision- tabled, unanimously. 

C.Appointments to the CAB – tabled at Agenda Approval.

D.Policy Revision “Fair Access to the Airwaves”- replacing the Fairness Doctrine.  Tabled unanimously. 

E.Policy Revision- Disciplinary Policy – tabled unanimously. 

F.Budget Approval.  Julia explains the Signal Upgrade revenue item at the bottom of her proposed budget – a reimbursement for some 2012 expenses which aren’t a part of our operating budget for 2013, so it’s separated out to avoid confusion.  She says that her proposed draft is the best snapshot possible of the year 2013.  That said, it’s known that News Stringers, Novelty Purchases, Construction & Labor, and Liability Insurance have already exceeded budget.  Therefore Julia recommends that the board also authorize the spending in those lines.  

Marcy asked why we went over-budget on Novelties – did we run out of novelties and need to order more?  Julia said the budget number was $7500, and current spending is $13,000.  Julia recommends that we don’t spend more this year.  Jeanette says that we had two cases of mistake shirts.  We have already met our budget for Novelty Sales Revenue, but not the $13,000.  

Nella says “so moved” – to approve the budget presented by Julia in the board packet, plus her four additional spending approval items.  Mark seconds.  Unanimous. 

 

XV.New Business

A.Request Finance Committee Recommendation for Fitch Estate Disbursement – tabled unanimously. 

B.Budget Approval for North Country Fair Coffee Booth – Jeanette is not ready with figures, but does not expect costs to exceed the $1500 she is authorized to approve. 

C.Schedule Orientation.  Siena had suggested earlier that it be made shorter by having the orientation to financial statements be brief, and the report from the auditor at another time.  Jeanette had to leave, but said she would arrange venue and food.  Julia would like Dian and the auditor to come to different board meetings.  Orientation is scheduled for Sept. 17, 12-4.  Siena will check with Kim about this.  

D.Collect contact information from new Board Members – Siena did so and will circulate a new Board Contact List, a part of the Board Orientation Binder that she distributed to new board members today.  

E.KMUD Winter Holiday Appreciation Party – tabled unanimously.  

 

XVI.Reports 

A.Programmers’ Reps

B.Members’ Reps 

C.Community Advisory Boards (CAB’s) 

D.Correspondence Secretaries – Siena will thank Jim Lamport for being our election referee once again. 

E.Staff meeting report, and appoint next Board member(s) to attend

XVII.Other Committee Reports 

A.Hiring Committee – doesn’t exist at this time; an error that it’s on agenda.  

B.Development, including Pledge Drive Subcommittee 

C.Mediation 

D.Policy 

E.Website (see written report in Public File)

F.Transition Committee

XVIII.Scheduling -- meeting times are:

A.Board of Directors:  4th Tuesday, 4 pm, Healy Senior Center

B.Board’s Strategic Planning Retreat:  September 10th.

C.Executive Committee:  2nd Monday, tentatively 3 pm, Studio B

D.Finance Committee:  3rd Tuesday, 3 pm, KMUD

E.Development Committee:  1st Monday, 3 pm, KMUD

F.Policy Committee:  2nd Monday, 11 am, KMUD

G.Website Committee:  2nd Tuesday, 10 am, KMUD 

 

 

Final minutes respectfully submitted by Noel Soucy, KMUD Vice Pres. on 12 December 2013. 

 

Minutes  

Redwood Community Radio Board of Directors

4 PM- 23 July, 2013

Healy Senior Center, 456 Briceland Road, Redway

I.Call to Order:  Meeting Ground Rules and Opening Comments from President 

II.Roll Call:  Suzanne Beers, President, Board-elected; Siena Klein, Vice President, Member’s Rep; Noel Soucy, Secretary, Programmers’ Rep; Nella White, Members’ Rep; Jordan Jumpshot, Programmers’ Rep; Antonia Lamb, board-elected; Marcy Stein, Programmers’ Rep; ex officio member: Jeanette Todd, Station Manager.

Absent: Julia Minton, Treasurer, Members’ Rep.

III.Approval of Minutes:   May and June. Not approved yet.

IV.Approval of Agenda: Agenda was approved.

V.Open Time:  Speakers will be assigned an amount of time not to exceed 5 minutes

Jama- Thanks Suzanne for your service to the Board. Jama wanted to acknowledge the time Suz put in to this organization. Jama would like to see us start paying the Senior Center for Board Meeting space. Also it would be good if we could help out the Senior center and volunteer for the yard sale. It is important for the Board not to micromanage staff, however the Bylaws require the Board to ensure equal access to the airwaves and quality programming.

VI.Management Report (See written report in Public File)

Some items in the Compliance Calendar are finished, and we got an extension on our CPB audit. Jeanette is wondering what people think about closing the office on Fridays to allow Staff that work on Friday to stay focused.

VII.Discussion/Questions for Management 

Jama- Wants to hear about who is organizing for the ROTR Coffee Booth. She would like to see this work not predominately done by Jeanette.

Jeanette- The idea is for the volunteer coordinator to organize volunteers and not work at the festival. Our Coffee Booth coordinator has proposed to take a certain percentage of the profits for running the booth, and Jeanette is working out the details.  The “Fundraising Stipends” policy could use clarification.

Suz- Is the License Renewal Application ready for August 1st?

Jeanette- The application is not ready. Jeanette doesn’t have any law experience, and made some calls to find out if we could contract with someone for this. She got a quote for around $8,000, but that is too expensive.

VIII.Finance Committee Report 

The Treasurer is absent.  Barb Truitt reported that she has been working with the Finance Committee, and will be funded by Humboldt Area Foundation through the remaining Technical Assistance Program funds.  She has spoken with Jeanette and Julia about revamping the Chart of Accounts to more closely align with CPB requirements, asap, so that future budgeting and long-awaited Cash Flow Projection can be done with that new Chart. She’ll have a report for the Board at the August meeting.

        Barb recommends that one person at KMUD looks at every element with frequent regularity.  Jeanette has too much on her plate to do this, and it’s not clear who can. 

       Jama said that at the Finance Com. meeting, when time was up they hadn’t achieved a new budget draft to propose to the Board.

       Jeanette reported that she and Dian worked on the line items that had been identified at the Finance meeting -- Office Supplies, Studio Supplies, and News Dept.  50% of the items in the Office Supplies line had been mis-categorized, which led to the over-budget amount.  Same with Studio Supplies, to a lesser extent. Because we haven’t hired a second news anchor, the pay for that person has been coming out of News Stringers, so that line is over-budget.  

IX.Unfinished Business

A.Technology Proposal- Tabled unanimously.

B.Compliance Calendar Revision- Tabled unanimously.

C.Appointments to the CAB- Rick asked us to table that. Suz moved to table this item until next month. Antonia seconds. Two abstained, motion passes to table.

X.New Business

A.Appointments to the Grievance Panel- Marcy moves that we appoint Carol Van Sant and Sandy Tilles. Siena seconds. Board approves the appointments unanimously.

B.Policy Revision “Fair Access to the Airwaves”- replacing the Fairness Doctrine. An initial discussion occurred, and language will be proposed later.

C.Policy Revision- Disciplinary Policy- Jordan moves to approve this policy revision, the draft dated July 19. Siena seconds. Unanimous.  This will receive its second consideration next month. 

D.Budget Approval- Suz would like to charge the Finance Committee to have a special meeting to create a budget that we can approve before the next meeting. Antonia moves that we table budget approval until next month. Marcy seconds. Unanimous.

E.Call for nominations for Board-elect seats.  None at this time; nominations are due by August 21. 

F.Close office to public one day a week- Nella moves that we provisionally close the office for one day a week, and that we re-evaluate in three months, except in case of an emergency. We leave the decision up to Jeanette to decide which day to close the office. Marcy seconds. Unanimous.

XI.Reports 

A.Programmers’ Reps- The Block Party was really great. There was a Programmer and Volunteer Party before that. Both events went really well. There were programmers there that we haven’t seen. Just offer free beer, and they will come.

B.Members’ Reps- The Ballots have been mailed out, and will be counted on August 20th.

C.Community Advisory Boards (CAB’s)- No report this month. Jeanette thinks the CABs need direction. We need to ask them for things. We should show them the CAG report from KHSU. Jordan offers to edit the KHSU CAG report for our CAB’s use.

D.Correspondence Secretaries- Thankyous- Rich Franciscovich for weed whacking which reduced fire danger, and helping to save KMUD from a brush fire yesterday, Marty Messenger of County Roads for dropping off and picking up signs to close the road for the Block Party, Darren Tomasini at Dazeys, Northern Nights for giving us a booth space, The Mateel for loaning shade tents.  During the break Suzanne received a gift and a thank you card, since she will miss the August meeting, when her term ends. 

E.Staff meeting report, and appoint next Board member(s) to attend

XII.Other Committee Reports 

A.Development, including Pledge Drive Subcommittee – The Pledge Drive Committee is moving along with planning the upcoming August Pledge Drive. 

B.Mediation

C.Policy- See Written Report in Public File. We need another Board Member on the Policy Committee.

D.Website – See Written Report in Public File. 

E.Elections- Ballots should be mailed on 5th business day in July. At Executive Committee we acknowledged that the ballots were going to be sent out at a later date. The Ballots were mailed out today, July 23rd. Members will still have the same amount of time to vote, and the Ballots will be counted on August 20th.

F.Transition

XIII.Scheduling -- proposed meeting times are:

A.Board of Directors:  27 August, 4 pm, Healy Senior Center

B.Executive Committee:  12 August, 3 pm, Studio B

C.Finance Committee:  20 August, 3 pm, KMUD

D.Development Committee:  5 August, 3 pm, KMUD

E.Policy Committee:  12 August, 11 am, KMUD

F.Website Committee:  13 August, 10 am, KMUD 

G.Board/Staff Strategic Meeting: August TBA

XIV.Closed Session- Personnel items

 

Minutes respectfully submitted by Noel Soucy, RCR Vice Pres, on 12 December 2013.