26December2014

Displaying items by tag: board meeting minutes
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead. MISSION Statement – RCR will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio - Board of Directors
Oct. 7, 2014 – 3 pm
Healy Senior Center, Redway, CA
 
I.Call to order: Meeting ground rules; opening comments from the President
II.Roll call:  MEMBERS’ REPS - President Siena Klein, Julia Minton, Cody “Comfy” Dillon. PROGRAMMERS’ REPS - Vice President Dan Murphy, Marcy Stein, Secretary Jack Frybulous. BOARD-APPOINTED - Christine Doyka, Mark Marchese, [Treasurer seat vacant]. Station Manager Jeanette Todd (ex-officio).
III.Approval of Aug and Sep minutes – Jack moved to approve, Christine seconded; unanimously approved.
IV.Approval of agenda – Siena would like to add to agenda: confirm appointments, and submit committee assignments. Mark brings up how the Board deals with certain individuals, and a closed session was added. Julia moved we approve the agenda, with additions named above, Dan seconded. Yea: 6. Nay: 1 (Jack). Abstained: Comfy.
 
Center for Car Donations – so far this year we’ve received $13K from this program. Marcy asked if Pacifica affiliation is sliding scale. JT said we’re trying to get a credit for last year’s bill due to not getting FSRN, but expect to pay the full amount of the bill we just received for the coming year. Board members were urged to listen to last Thursday’s show on Pacifica.
V.Open time – Simon Frech spoke about KMUD’s affiliation with Pacifica, and advocated that we continue our affiliation with them.
VI.Management report – Jeanette recommends that we continue with Stacey Edgmon as auditor. $4K to FSRN Board approval and discussion is in Nov, Dec, Jan Board packets. … More of JT’s time taken by pledge drive and arranging grant-writing. Fund-raising events are at this point running themselves without too much involvement, till the day of the event. Intention: two big events per year, suggest we focus on a Spring and Fall event, netting $10K each, then repeat. ACTION – ROTR / Mateel Liaison Group should meet: Mark, Siena, Jeanette and Dan. Julia and Dian have started work on the 2015 budget. / Employers vs. contractors, factors: is the person supervised? given orders? (If so, then they are normally considered to be an employee. So, news-stringers are clearly contractors: they are not told, e.g., how to put together a news report.)
Fund-raising for syndication.
VII.Discussion / questions for Management
 
VIII.Consent calendar
A. Policy 5.1.6 - Volunteer and Community Member Time Restrictions: 2nd consideration. KMUD recognizes that each individual brings a special skill set to his or her participation time within RCR. To keep RCR healthy, the Board of Directors seeks a broad base of representation from the communities it serves. Volunteers fulfill this need, and to avoid exhausting Volunteerism (burn out) Board Committee participation will be limited. The RCR Board of Directors encourages Volunteers to apply to join and participate in two Board Committees only. Additional consideration by the RCR Board of Directors will be made for Volunteers who are already serving on two Board Committees to additionally join Temporary Board Committees. RCR is in compliance with the annual CPB guidelines for open committee meetings. However, RCR reserves the right to limit participation by visitors, guests, community members, and may choose to address their comments or input at that time, or not.
B. Re: Policy on use of reserves, the Board endorses language created by the Finance Committee in its meetings on 20 May and 3 Jun, 2014: The Board shall maintain a Reserve Fund in its own bank account.  A prudent Reserve for RCR would be at least $100,000.  The Board shall work diligently to increase the Reserve to that level.  The Board shall review the balance annually, by February. In order to use these funds, Management must submit a written proposal to the Board (including a repayment plan), and the Board must approve this proposal.
C. Policy 5.4.7.8 – RCR supports an annual 2% wage increase for all staff: 2nd consideration. This 2% annual cost of living wage increase will be built into the annual budget, which will be reviewed and approved by the Board. This wage adjustment cannot be revoked without valid, ethical, and sound reasoning, and the approval of both Board and staff. In addition, this policy and its intent cannot be removed from the annual budget in order to reduce expenses as a budget-balancing option.
 
IX.Julia moved to approve A and C; Jack seconded. Julia moved to consider item C separately. Item A approved unanimously.
Re: item B: Policy on use of reserves. Good reserve goal would be ½ budget, or roughly $270K. Julia “concerned about balancing the budget.” Jack moved to send B back to Policy Com; Siena seconded; approved unanimously.
 
Policy C. Vacation accrual will not be carried over, so that every year begins with a clean slate. COLA : a living wage is something we want to offer. Based on conversations about bonuses. Dan moved to approve this policy after replacing the last two words of the 2nd sentence (and staff) with “with notification to staff” and deleting “both”. Julia seconded; approved unanimously. This policy now reads: This 2% annual cost of living wage increase will be built into the annual budget, which will be reviewed and approved by the Board. This wage adjustment cannot be revoked without valid, ethical, and sound reasoning, and the approval of the Board, and notification to staff. In addition, this policy and its intent cannot be removed from the annual budget in order to reduce expenses as a budget-balancing option.
 
X.Finance Committee report Julia reports that she met with Dian today: draft budget document coming Friday; next Finance Com meeting chaired by Siena, 3 pm next Tuesday.
XI.Unfinished business
A. Fairness Doctrine – Policy 6.10 has been broken down into 3 sub-sections. Substantive changes: some procedural items were dropped, and “grievances shall be submitted in writing” was added. Julia moved we approve revisions to Fairness Doctrine; Mark seconded; approved unanimously. [Language appears in the packet, p. 33.]
B. Policy 7.6.1 – first consideration of language contained on p. 28. Julia said Programmers’ agreement should include space for parents/guardians to sign indicating responsibility for the youth in their care. Several members seconded; Unanimously approved.
C. Revision of Elections Committee process? Marcy will do a Programmers Election Com report. Mark said we should focus on definition of “member in good standing,” as members who pay in monthly or partial payments are not allowed to vote. [Already in policy: People who volunteer six hours a year can request membership.] Items concerning time-frames and supplies were altered. Marcy’s feedback on the Programmers’ part of elections is needed. Jack moved to table this item; Christine seconded; unanimously approved.
D. Vacation accrual – JT said Dian said that changing 32 to 40 hrs/wk doesn’t change the amount of vacation time approved. Regarding the change for exempt employees, Jack asked if an assessment of the financial impact had been done. Jeanette said it maxes out at 40 hrs/wk, so she could not get additional vacation hours, therefore no impact on KMUD finances. Jack moved to approve both 5.4.7 and 5.4.7.1: unanimously approved.
 
XII.New business
A. Revision of Mgmt Eval procedures, policy 5.4.3. Dan said the public survey will be re-written, along with a separate survey for Mgmt and staff.
B. Newsroom autonomy, policy 7.2 – Julia moved to approve; Christine seconded. Comfy suggested re-wordings (esp. of the second sentence). Julia withdrew her motion and moved to table; Marcy seconded. Approved unanimously.
C. Policy regarding use of bequests: JT wants language about how their money would be used. Policy Com. will work on this.
D. Vice-president job description (communicate with CABs). Tabled. Approved unanimously.
E. 1st draft 2015 budget. Tabled till next we meet.
F. Report of Board members’ progress toward $1000 donation. Jack moved that reporting by Board members of progress toward their goals be dropped from further consideration. After a 16-minute discussion, Christine seconded. Unanimously approved. ACTION - Comfy suggested further discussion of the agreement on a future agenda, esp. due to its relation to the budget: is it a guide-line, is it a policy? Couldn’t certain volunteer activities count toward the goal? Siena: Are Board members still on board with it? Mark: Is a number attached? Which activities would count toward the goal? Jack: How do we communicate with each other? Team vs. hierarchy. When is taking the initiative unacceptable? Does gender play a role in influencing perceptions of agency? Jeanette: it would be worth it for us to talk about the way we communicate, being careful to avoid negative language, or to create an environment that discourages the participation of others, “if that’s what’s necessary to make people feel inspired to be here.”
 
The Committees list has been finalized; Siena asks Board members to review for accuracy. Finance Com. membership is a little undefined at this point; Board members are reminded of their obligation to attend all Finance Com. meetings until a Treasurer is on board.
 
XIII.Committee Reports
A.Programmers’ Reps.
B.Members’ Reps. – Comfy reports a member’s thought: that the Underwriting for marijuana-related goods should be more family-friendly, that KMUD advertises too much marijuana-related activities. Pot ads should not be aired during Kidscentric, for example.
C.Community Advisory Boards – Dan will ask for a report in November, and talk to Jack about a potential CAB in Ft. Bragg.
D.Correspondence Secretaries – Christine was thanked for her contributions to a recent project that required hours of time and effort.
E.Development  – JT: spreadsheet of the year’s activities, incl. possible participation without broadcast in the Emerald Cup, coming in December packet.
i.Pledge Drive
F.Policy 
G.Mediation 
H.Emergency Preparedness 
I.Management Evaluation 
J.Transition – timeframes are in Manager’s report.
K.Elections 
L.Networking  – next mixer December. ACTION - What should we do?
 
XIV.Schedule - monthly meeting times of Committees
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Development 1st Mon., 3 pm
B.Executive 2nd Tues., 1 pm
C.Board of Directors 2nd Tues., 3:30 pm: at the station (Dan to be absent)
D.Policy TBA
E.Board talk show Oct. 8: Dan, Mark, Jeanette, Siena, Comfy. 2nd Wed. (April, Jul., Oct., Jan.)
F.Finance Oct. 14, 3 pm; Oct. 21 following B/S meeting
G.Board / Staff meetingOct. 21, 10:30 – (Jun., Sep., Dec., Mar.)
This meeting started at 3:04 and ended, prior to a closed session, at 6:26.
Agenda submitted by the Secretary on 8 Dec., 2014.
 
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio - Board of Directors
Sep. 9, 2014 – 4 pm
Healy Senior Center, Redway, CA
I.Call to order: Meeting ground rules; opening comments from the President. 
II.Roll call: MEMBERS’ REPS - President Siena Klein (term ends 2016), Julia Minton (2015), Cody “Comfy” Dillon (2017). PROGRAMMERS’ REPS - Marcy Stein (2015), Secretary Jack Frybulous (2016), Vice-president Dan Murphy (2017). BOARD-APPOINTED - Christine Doyka (2017), Mark Marchese (2016). Station Manager Jeanette Todd (ex-officio). President asked Comfy and Dan if they would make sure the Public File, and that postings on bulletin-board are kept up to date. [JT mentioned the new database would be used during Fall pledge drive.]
III.Approval of July, August minutes. Jack moved for approval of July, and to table approval of August minutes. 7 in favor; Dan abstained.
IV.Approval of agenda. Items of new business added: review 3 new policies; heating and cooling quote (in August packet); discussion of budget; correspondence with the Mateel re ROTR; a live-in host; unanimously approved.
V.Outgoing Board member Noel Soucy was thanked. Seat Members and Programmers’ Reps; appoint Board-elected; Preliminary appointment of Board Officers, discussion. Siena agreed to act as Presideant for “a while” longer. Dan agreed to act as VP. Jack agreed to be Secretary one more year. Christine agreed to serve another year as Correspondence Secretary. Board will discuss final appointments and Committee roles at Orientation. JT proposed adding “corresponding with CABs” to VP’s responsibilities.
VI.Open time – [No visitors.]
VII.Management report
CPB-mandated diversity compliance workshop for Board and Staff is tomorrow at Hospice. A Meetings/Communications Calendar was implemented last month (see p. 9 in packet). ACTION - We must get CABs going again; [note: CAB recruitment is a function of the Networking Com., but communication with CABs is a task that has been added to the Vice-president’s plate]. Networking Committee has planned mixer with Chamber of Commerce for 6 pm, Sep. 24, at the Vets’ Hall. Equipment removal quote for Cahto Peak (see p. 33). Verizon has stopped giving service for this area, so we no longer have a phone-link with Pratt Mtn., which urges us to take on an STL (studio-to-transmitter link), for which we received last fall a $3000 quote, solution in solving the HD / analog problems. Kerry Reynolds proposed a temporary tech-writer position for compiling a Procedures Manual for the Tech Director’s (and possibly the Underwriter’s) positions, to be discussed by the Transition committee. Fall Pledge Drive dates have changed, now Oct. 23 – Nov. 5, message: “we want to raise $95K (incl. $20K from Silent Drive) by Nov. 2.” The Fire Drive brought in $30K of a $35K goal. ACTION - JT asks Board members to show our faces at drives, and to act as a kind of cheering squad, and to inspire staff.
In Operations: The need to clarify that a separation exists between KMUD News and the rest of the station: newsroom is autonomous, and strong and clear language regarding the autonomy of newsroom, in line with journalism ethics, is needed. Board asked to give direction to Policy to come up with language. Comfy suggested KMUD News make an occasional disclaimer at the end of some news programs. Marcy suggested the News Dept. make a promo (which they have). JT: “We never want to be like mainstream media, and allow people to buy the news.” Julia moved that Policy Com write a policy regarding the Newsroom’s autonomy, that it cannot be influenced by membership or money. Marcy seconded; unanimously approved.
Removing equipment as required by new owners of Cahto Peak estimated at $1,500. (More info in June-Aug packets.) Employees Terri and BR are both on their way out, Terri by about March; BR’s position will be advertised after the fall drive. JT wonders how we will continue to meet the CPB requirement that we have four FTEs. Get a Treasurer!
VIII.Discussion / questions for Management Jack asked who potential treasurers are: Tracy Thiele, Joyce Yowell (who works as a Sierra Club treasurer), Stephanie Setté (Pledge Drive Com member), Heather Kornberg (has served six years on the Mateel board). Comfy asked how many positions at station need a procedures manual for them. Jack pointed out that when JT mentions Networking Committee actions, she’s talking about actions she herself has implemented.
 
15-minute pause for dinner, followed by a lengthy discussion of a new Board meeting time. Jack moved that the Board of Directors’ meet from now on at 3 pm (still on 1st Tuesdays), Dan seconded; unanimously approved.
 
IX.Consent calendar
A. The Board directs KMUD to establish a reserve of $50K + accrued interest in its own credit-union money-market account. 2nd consideration. Julia moved we approve, Christine seconded; 6 in favor; Dan and Comfy abstained.
X.Unfinished business
A. Personnel policy. (No discussion required.)
B. Review 2% annual COLA: Julia moved we accept the annual COLA policy 5.4.7.8 (see p. 30). Christine seconded. Jack pointed out we should figure out where we can add $4600 to the budget. Unanimously approved.
C. Fairness Doctrine (feedback from last Programmers’ meeting). ACTION - The Board directs Policy to examine where we are with regard to Fairness doctrine.
D. Board orientation, Sep. 30, 11 - 2: Networking Com (JT, Christine, Jack) will plan and discuss. Siena suggests assistance from the Dev’t Com.
E. Station upgrades: Heating and cooling, job quote rec’d $11K (see p. 113 Aug. packet). $25K borrowed from the Fitch fund to cover payroll. ACTION - Board requests that JT obtain 2 more bids. 
F. Bi-annual budget approval – Siena: A concern that Finance Com. has not reviewed it. Auditor said she didn’t see in our Minutes any approval of overspending. Mark moved we accept the 2014 adjusted budget. Julia seconded. 6 in favor; Dan and Comfy abstained. ACTION - Jack will report at next meeting Board members’ donations (cash gifts, money in a jar) to date.
G. Plan Networking Committee Mixer (Sep. 24).
H. The two other policies added to the agenda: Julia moved we approve both 5.1.6 (Volunteer and Community Member Time Restrictions), and 7.6.1 (Children inside the Station); Jack seconded. However, a lot of time discussing 7.6.1 led to Jack’s suggestion that Julia adjust her motion: to accept only 5.1.6, which was unanimously approved. First consideration. 
 
XI.New business
A. Mateel Communications. The Mateel Liaison Group (JT, Siena, Mark) will ask Justin for a meeting date. Julia recuses herself from any communications and interactions with the Mateel, where she serves as an online marketing coordinator, and Youth Alive liaison.
B. Live-in host, and a place to stay for Mudders whose homes are far. Issues: Homelessness, security, vandalism, campers at station, etc. Build a tiny house, with help from Comfy? Marcy asked impact on insurance. Jack clarified that a tiny house would be behind the station. Jack moved for construction of a tiny house behind the station. Dan seconded. One in favor. 6 opposed. Mark abstained. Jack moved that a Building and Grounds Committee be established. Comfy seconded. 7 in favor, Julia abstained.
C. Library quote [no further discussion was required].
 
XII.Reports
A.Programmers’ Reps. Cynthia Click will be asked to write up the notes she took. 17 showed up. JT: Programmers voted practically unanimously that volunteerism be encouraged, and a gold-star chart be looked into.
B.Members’ Reps.
C.Community Advisory Boards
D.Correspondence Secretary
E.Development Com. – Emma Nation, Siena, Marcy, Heather, Dana, Kerry M., JT were present. ROTR didn’t really make any money, reasons discussed. Marketing brochure coming up. 2344 cold-call letters sent to Ft. Bragg; 3000 to Arcata residents will be mailed shortly, followed by a mailing to Laytonville residents.
i.Pledge Drive subcom. – Paying coordinators? What merch to have at the Emerald Cup. Equity of services with the Mateel. Outreach. What the Mateel gets from our broadcasting.
F.Policy Com. – Three new polices currently under consideration. Fairness Doctrine to return to the Board packet.
G.Mediation Com. – Couple new members, but not much happening now.
H.Management Evaluation Com. – Dan says we need to ask JT how her job is going. Synchronize mgmt with staff evaluations. Re-define JT’s job description. Re-write public survey, and staff mgmt surveys.
I.Transition Com. – Julia, Marcy, Siena, JT, and possibly Christine will soon meet.
J.Elections Com. – Mark submitted a report on the Members’ election, and Marcy will submit one on the Programmers’. I will write a comprehensive report. JT suggests “contingency language” – language to solve problems already dealt with. Julia says now is the time to ACTION - be clear with Nella and Beth who is a member (and so who gets a ballot), so that it can be programmed into the new database now, while they’re in the set-up process. JT pointed out that the Lamport-addressed envelopes, and are relatively expensive, and need to be ordered well in advance.
 
K. Networking Com. – Chamber mixer at the Vets’ Hall! Sep. 24, 5:30 – 7:30. Invite your friends, and who will be good Board or CAB members. Rosh Hashanah. Free wine and snacks!
 
 
XIII.Schedule - monthly meeting times of Committees
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.TransitionSep. 22, 11 am
B.ExecutiveSep. 22, 2 pm; + 2nd Mon. Oct., 11 am
C.FinanceSep. 23, 3 pm
D.Board orientationSep. 30, 11 am
E.Development1st Mon., 3 pm
F.Board of Directors1st Tues., 3 pm: Healy
G.Board talk showOct. 8, 7 pm: JT, Dan & Comfy.
H.Board + staffa Tuesday in Oct. at 10:30; TBA
I.PolicyTBA
Agenda submitted by the Secretary on 21 Oct., 2014.
This meeting started at 4:10, and ended at 7:35.
 
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio - Board of Directors
Aug. 5, 2014 – 4 pm
Healy Senior Center, Redway, CA
I.Call to order: Meeting ground rules; opening comments from the President
II.Roll call:  MEMBERS’ REPS - President Siena Klein. PROGRAMMERS’ REPS - Vice President Noel Soucy, Secretary Jack Frybulous. BOARD-APPOINTED - Christine Doyka, Mark Marchese, [one vacancy]. Station Manager Jeanette Todd (ex-officio). Absent: Marcy Stein, Julia Minton. Also present: Dan Murphy; Scott Kender; marketing consultant Devine Pate.
III.Approval of July minutes. Noel moved we table, Jack seconded. Unanimously approved.
IV.Approval of agenda
V.Thank outgoing Board member Noel Soucy. Seat Members and Programmers Reps; appoint Board-elects; appointment of Board Officers, discussion.
VI.Preliminary appointment of Officers. Board will discuss final appointments and Committee roles at Orientation.
VII.Open time - Speakers will be assigned an amount of time not to exceed five minutes.
 
Due to ambiguity of election results, Noel moved we postpone seating of all Board appointments until next meeting; unanimously approved. Jeanette suggested we discuss ROTR budget and audit. Jack moved we consider approval of Audit and ROTR budget separately, Christine seconded. Unanimous. On the consent calendar, item ‘a’ should read 2013 audit [not 2014; this mistake was corrected]. Noel moved we approved the Audit, Christine seconded; unanimously approved. Noel moved we approve the ROTR budget. Jack seconded, unanimously approved.
 
ACTION – Christine will contact CABs and ask them to have a meeting shortly.
VIII.Management report
JT advised the Board to pay attention to the heating and cooling quote (see p. 113). The Website Com. was removed from the monthly meetings schedule. The Transition Com still meets, but date of next meeting is not yet set.
 
Reggae on the River wrap-up: We took in $17.5K. Not enough volunteers; Press tent vs. Coffee booth (fee $2K). About a dozen of 120 Programmers worked the Press Tent; interviews will be on the video-feed next year. Coffee vs Volunteer coordinator. Location of the coffee booth was horrible. Do we have the market on all coffee, or just iced? Servers should again work the crowd.
 
Database update – Members expecting ballots may not have received one if they weren’t paid up through June.
IX.Discussion / questions for Management
 
X.Consent calendar
A. Approval of draft 2013 Audit
B. Approval of ROTR budget (reconfirm Board poll)
 
XI.Treasurer’s report
XII.Unfinished business
A. Personnel policy
B. Review 2% annual COLA: budget forecast
C. Fairness Doctrine
 
XIII.New business
A. Board orientation: Networking Com plan and discuss 
B. Station upgrades: solar; heating and cooling; security lighting
C. ROTR budget
D. Bi-annual approval budget
 
XIV.Reports
A.Programmers’ Reps. – Next Programmers’ Meeting is 13 Aug. Discussions of ROTR: better promotion, esp. for Coffee Booth; a structured way to present ourselves (a card reminding people in the Press Tent); provide feedback on the event, and on our relationship with the Mateel.
B.Members’ Reps.
C.Community Advisory Boards
D.Correspondence Secretaries
E.Development Com.
i.Pledge Drive subcom.
F.Policy Com.
G.Mediation Com.
H.Website Com.
I.Emergency Preparedness Com.
J.Management Evaluation Com.
K.Transition Com.
L.Elections Com.
M.Hiring Com.
N.Networking Com.
 
XV.Schedule - monthly meeting times of Committees
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors 1st Tues., 4 pm; Healy Sr Ctr
B.Development 1st Mon., 3 pm
C.Executive 2nd Mon., 11:30 am
D.Finance 3rd Tues., 3 pm
E.Policy 2nd Mon., 3 pm
F.Website 2nd or 3rd Tues., 10 am
G.Board talk show 2nd Wed. (April, Jul., Oct., Jan.)
H.Board / Staff meeting3rd Tues. (Jun., Sep., Dec., Mar.)
 
Agenda submitted by the Secretary on 21 Oct., 2014
 
MINUTES
Redwood Community Radio - Board of Directors
July 1, 2014 – 4 pm
Healy Senior Center, Redway, CA
I.Call to order: Meeting ground rules; opening comments from the President
II.Roll call:  MEMBERS’ REPS - President Siena Klein, Julia Minton (arrived 6:54). PROGRAMMERS’ REPS - Vice President Noel Soucy, Marcy Stein, Secretary Jack Frybulous. BOARD-APPOINTED - Christine Doyka, Mark Marchese. Station Manager Jeanette Todd (ex-officio).
 
Visitor: Scott Kender
III.Approval of May and June minutes. Jack moved for approval; Noel seconded. Passed unanimously.
IV.Approval of agenda Noel moved we modify the agenda like this: a) withdraw items A and D from Unfinished Business (appoint new Board member; changing bylaws to make dates more flexible); b) add two New Business items: Preparing new Board and CAB members; Treasurer’s Job Description; c) change item C (policy for use of reserves) to second consideration [note: it was later realized that this item had not received first approval, so this agenda item remains as it was posted]; and d) add Closed Session – Personnel, to follow New Business.
V.Open time - Speakers will be assigned an amount of time not to exceed five minutes.
VI.Management report JT asked CD about Kate Wolf fund-raising, who said that the booth had been in a really poor spot. Northern Nights: Noel says we might do a live-stream, organizers still working on getting internet (there was none last year). Live broadcast of the 30th annual ROTR, and Coffee Booth. Coffee Coordinator here in July to start brewing coffee. Dian said do not spend more money, but we ran out of coffee at ROTR last year, and at SAMF: and so need to spend money to make money. Membership ballot mailing tomorrow; working with Justin Crellin for Halloween Boogie. August Fire pledge drive coming along, with coordinators selected: Liz Davidson, Cynthia Click and Kerry Reynolds; Kerry Morgan to coordinate volunteers for food and phones. Jimmy Durschlag will help get ready but will be on vacation during drive. Locks changed, with more doors having automatically locking doors. Newsroom got new double-paned windows. 40 people are in the on-air training pipeline. Jeanie Goodfield and Ken Jorgenson resigned this week; Cousin Marc has given up his show. Mark Bettis (Sounds of the Sewer alternate Friday nights) passed away. MM will talk to the tree guy for more info. Programmer meeting between now and Fall. Finance: concern with starting the year at minus $18K; current net income is negative $37,860. “Not super-concerned. Dian not concerned at all, but says to nip spending.” To be discussed in more detail at next Finance Com. meeting. Diversity Training Sep. 10 at Vets’ Hall.
VII.Personnel
Jack moved we consider a 2nd time deleting Comp time, policy 4.5.7.8, Noel seconded. Unanimously approved. This policy takes effect.
 
VIII.Consent calendar (none)
 
IX.Treasurer’s report – Dian and JT making a draft Budget this week and next. Finance Com meeting 3rd Tuesday. Stacy will finish draft audit perhaps tomorrow. CPB extension approved. Once Board approves the draft audit, the AFR will be submitted, and then upload the final audit into the CPB-ISIS system. Board members are asked to look for and vote on straw poll regarding the draft audit.
X.Unfinished business
A. Establish Networking Com. – purpose: identify and recruit new Board and CAB members. Go to meetings: Chambers of Commerce, Kiwanis, etc. Plan regular mixers; learn dates of upcoming receptions / meetings. Jack volunteers to act as first president. Siena, Christine and Jeanette also join. Jeanette asked if it would be a Board committee, and would there be a need for a chair and ACTION – creation of a job description? Suggestion: regularly scheduled Board mixers.
B. Policy for use of reserve – 1st consideration. Noel moved to approve, Doyka seconded; unanimously approved.
C. Correspondence with CABs. (Networking Com. will handle recruitment for CABs.) Noel moved the Board recommend to the Policy Com. ACTION – that it incorporate language about Correspondence Secretary duties (2.1.5) communicating with CAB. Mark seconded. Unanimously approved.
D. Personnel policy changes incl. vacation accrual. Went back to Policy Com for review. Jack moved we table, Marcy seconded. Unanimously approved.
E. Proposed policy re COLA. (JT gave background info; 2% annual suggested; JT is taking it back to the drawing-board for further review). Jack moved we table, Noel seconded. Passed unanimously.
 
XI.New business
A. Fairness Doctrine. ACTION – Jack suggests Noel and Marcy work with him on this next week. When asked what section JT would like attention on, she said: “Grievances (complaints, etc.) shall be submitted in writing.”
B. Prep new board and CAB members: how to facilitate their learning more quickly what’s going on. Binders. What jobs are learning experiences. Making sure Public file is up to date. Assign one for six months? Reading list. Need for Parliamentarian (in the past, the Policy Com chair).
 
JT: Networking Com could re-evaluate the Orientation structure. New Board members don’t know what they don’t know. Doyka think about what she doesn’t know. Dinner: social and structure aspects. Marcy suggests re-visiting and strengthening the Board binder. ACTION – Networking Com is directed to follow up on strengths and weaknesses of Orienting new Board members.
 
C. Treasurer’s job description (see handout: Article VII, section 4 of Board binder). Policy Manual, 2.4.10. Jack moved we table further discussion of Treasurer’s job, Noel seconded. Passed unanimously.
 
XII.Closed Session – Personnel
The Board directs the Policy Com. to address the issue of children at the station.
The Board directs the Policy Com. to look at limiting involvement of community members in committees. 
 
XIII.Reports
A.Programmers’ Reps. – Noel submitted notes from the June 17 Programmers’ meeting. ACTIONS – How to get the Mud Flap up and running again? Create one Programmers’ Reps box.
B.Members’ Reps.
C.Community Advisory Boards
D.Correspondence Secretary
E.Development Com.
i.Pledge Drive subcom.
F.Policy Com. – see Packet.
G.Mediation Com. meeting TBA. Maria Savage joining. Search for 2nd person; Christine has also expressed interest.
H.Website Com. – no report. Restructuring under consideration.
I.Emergency Preparedness Com. – inactive.
J.Management Evaluation Com. – Dan Murphy was asked to submit a report. At their last meeting, JT gave input on improving the evaluation process.
K.Transition Com. – JT will soon schedule a meeting.
L.Elections Com. – Mailing set for 10 am tomorrow.
 
XIV.Schedule - monthly meeting times of Committees
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Development 1st Mon., 3 pm
B.Board of Directors 1st Tues., 4 pm; Healy Senior Center
C.Executive 2nd Mon., 10 am
D.Policy 2nd Mon., 3 pm
E.Board talk show 2nd Wed. July – Jeanette to host
F.Finance 3rd Tues., 3 pm – Budget Review
G.Website may be canceled
H.Board / Staff meeting3rd Tues. (Jun., Sep., Dec., Mar.)
 
This meeting began at 4:07 and adjourned at 7:10.
Submitted by the Secretary 16 Sep., 2014.
MINUTES
Board of Directors
Redwood Community Radio
At the station: Tues., June 10, 2014 – 4 pm
 
I.Call to order: Meeting ground rules; opening comments from the President
II.Roll call: MEMBERS’ REPS - President Siena Klein, Julia Minton, Treasurer Nella White. PROGRAMMERS’ REPS – Marcy Stein, Vice President Noel Soucy, Secretary Jack Frybulous. BOARD-APPOINTED - Christine Doyka, Mark Marchese. Station Manager Jeanette Todd (ex-officio).
Also present: Bob Stern, Bud Rogers, Barbara Schultz.
III.Approval of March and May minutes. March Minutes were approved, with Julia abstaining. May minutes were removed from consideration by the Secretary. Siena moved we add to the agenda the appointment of Bob Stern to Finance; 6 approved. Julia moved that we add Closed Session (previously requested by Jeanette) after item IX. Jack seconded; 6 in favor.
IV.Approval of agenda
V.Open time – Bud indicated he would be available if offered an appointment to a Board seat. Barbara spoke at length about various issues, including not having been “allowed” on the air. Jeanette replied with mention of the Fair Access Agreement, and that a clear process existed for settling disputes. ACTION: Siena said we would get back to Barbara on this.
 
Bob Stern urged the Board to review what’s appropriate for Closed Sessions. 
VI.Management report Jeanette asked the Board to ACTION address homelessness issues, spec. someone to live on-site as a Homeless person’s liaison. CPB contract is up in 8 years. Until then, we have to meet all the provisions of the Community Servcies Grant. 
VII.Discussion / questions for Management Nella asked what grants would be used for (News Dept.). Mark was asked if he would be an Outdoor Movie Coordinator.
 
VIII.Consent calendar
Nella moved we remove item B from the Consent Calendar. Julia seconded; four in favor.
 
A. Kim Peterson’s seat is made vacant, due to consecutive absences.
B. Nella is appointed Treasurer, and is excused from attendance at Ex Com meetings to plan the Board’s agenda.
C. The Board revises policy 2.2.7, Parliamentarian, to read: "At each new Board's first meeting, it shall appoint a Parliamentarian who is familiar with the meeting rules in this Policy Manual. The Parliamentarian is assisted by Policy Committee members, as well as all board members, in supporting the President by keeping RCR meeting rules in mind during Board meetings." This is the second of two required approvals.
D. The Board deletes Policy 5.4.7.8, Compensatory Time ("Comp Time"). This is the first consideration of this policy change.
 
IX.Treasurer’s report Nella resigns from the Board; and reports that Jama is resigning from Finance. She and Bob are going to Fortuna, on a fact-finding mission about line-of-credit. FOLLOW-UP REPORT How would it be accessed, what procedures might be required? Involving a bank (via the line-of-credit) with the possibility of substantial penalties would serve to keep us on our toes. Nella suggested putting Establish reserve under New Business for the next meeting.
 
Julia moved that KMUD establish a reserve of $50K + accrued interest in its own credit-union money-market account. Jack seconded. 8 in favor.
 
X.Closed Session – Personnel / Transition.
 
Note: The Closed Session lasted so long that by its end, the remaining Board members were unable to discuss further business.
 
Two motions passed: 1) to appoint Bob Stern to the Finance Committee, and 2) that Board members will act as Finance Com. members until the new Board is seated in August. Mention was made of Maria Savage with reference to the Mediation Com.
XI.Unfinished business
A. Board Job Description: consider proposal to have a luncheon to work on this and the Station Manager job description revisions
B. Tech proposal – tech reserve
C. Discussion of budget deficit
D. Fair Access to Airwaves policy proposal
E. CPB Requirements 
 
XII.New business
A. Appointment of board member to vacancy (tabled) 5 in favor
B. Cancel July Board meeting? / Schedule Board/Staff mtng?
C. Establish Networking Com.
D. Policy for use of reserves, first consideration
E. Bylaws changed to make dates more flexible – first consideration
F. Correspondence with (and recruitment for) CABs
G. Personnel policy changes including vacation accrual
H. Proposed policy re COLA
I. Who will host the July 9 Board talk-show? Jeanette
 
XIII.Reports
A.Programmers’ Reps.
B.Members’ Reps.
C.Community Advisory Boards
D.Correspondence Secretaries
E.Development Com.
i.Pledge Drive subcom.
F.Policy Com.
G.Mediation Com.
H.Website Com.
I.Emergency Preparedness Com.
J.Management Evaluation Com.
K.Transition Com.
L.Elections Com.
 
XIV.Monthly Meetings – dates and times
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan to attend a meeting, it would be wise to confirm no changes have taken place.
A.Development 1st Mon., 3 pm
B.Board of Directors 1st Tues., 4 pm
C.Executive Mon., 16 June – 2 pm
D.Policy TBA
E.Finance TBA
F.Website 2nd or 3rd Tues., 10 am
G.Board talk show Wed., July 9 feat. KMUD candidates
H.Board/Staff Tues., 17 June – 10:30
I.Annual MembershipTues., 17 June – 4 pm
 
 
Agenda submitted by the Secretary on July 1, 2014
 

MINUTES
Redwood Community Radio
Board of Directors Meeting - 6 May, 2014 - 5 pm
Healy Senior Center, Redway, CA

I. Call to order: Meeting ground rules; opening comments from the President
II. Roll call: MEMBERS’ REPS - President Siena Klein, Treasurer Nella White. PROGRAMMERS’ REPS - Vice President Noel Soucy, Marcy Stein, Secretary Jack Frybulous. BOARD-APPOINTED - Mark Marchese. Station Manager Jeanette Todd (ex-officio).
Absent: BOARD-APPOINTED - Christine Doyka, Kim Peterson, and MEMBERS’ REP Julia Minton.
III. Jack moved we approve April Minutes. Three revisions were accepted, Noel seconded; passed. Approval of March minutes tabled.
IV. Approval of agenda - Jack moved that Closed Session follow Open Time, Noel seconded; passed unanimously.
V. Open time – no speakers.

VI. Closed Session – Staff salaries budget
VII. Management report – See written report in Public File.
Auditor is ready to go, but there have been delays in financial staff’s delivery of information to her. Jeanette to attend PMBA Conference to learn more about CPB compliance, FCC licensing, Internet and online credit-card use, etc. License extension agreement with Plateau Peak Towers. Pledge drive dates unchanged. Dazey Days bar was about $4K of gross income: good intake, low overhead (about $400). Prep for KMUD Coffee booth. Cannabis Pledge Drive was very well received, with an est. $70K taken in. Emerald Tech doing upgrades at station, and donating 50% their labor. On-air trainings are going great, and will be offered about twice a month.
Siena distributed, and asked Board members to sign, Conflict of Interest statements.

VIII. Consent calendar
A. Board directs Policy Com to begin work on bylaw and policy revisions that make election (and other) timeframes more flexible. For this year, the Board makes an exception to the Bylaws to hold the Annual Membership Meeting on June 17, separately from the June board meeting.
B. Board finalizes the deletion of policy 6.19.1, “Underwriting -- Read On-Air,” which received first consideration in March.
C. Board directs Policy Com. to work with the Station Manager on the vacation-accrual policy, and a cost-of-living percentage increase policy
D. Board approves fundraising for expenses for Station Manager for PMBA conference in Portland, 27-30 May – approximately $1200.
E. Board appoints Mark Marchese as Chair of Policy Com.
F. The Board revises policy 2.2.7, Parliamentarian, to read: "At each new Board's first meeting, it shall appoint a Parliamentarian who is familiar with the meeting rules in this Policy Manual. The Parliamentarian is assisted by Policy Committee members, as well as all board members, in supporting the President by keeping RCR meeting rules in mind during Board meetings." This is the first of two required approvals.

Noel moved to approve consent calendar, Jack seconded; 5 yeas.

IX. Treasurer’s report -- see also Finance Com. minutes in Public File.
Julia has resigned as Treasurer; her letter is in the board packet. Nella’s appointment as Treasurer will be added to next month’s Consent Calendar.

Nella: Treasurer’s reports should not be required so long as Finance Committee meeting Minutes are made available. Troubled about the amount of pressure on Jeanette to deal with complicated financial questions. She suggests a semi-annual meeting to look at financials. There is a monthly budget-to-actual report, and if it’s not way off, then questions be saved for that semi-annual review.

Discussions around finding options for line-of-credit. A financial consultant a year ago said we should use the $50K to secure a line of credit, and wants to see a system that makes people jump through hoops before money is spent - Board approval, if a payback scheme for withdrawals is included. Jack asked that Finance Com. reports include expressions of short- and long-term concerns.
X. Unfinished business
A. CPB requirements (see esp. pp. 16-17: CPB general provisions). Reminder: HAF offers a class on multi-cultural inclusion. Siena is still working on setting up a workshop to comply with that requirement.
B. Auditor’s contract – Jeanette has communicated to the auditor, but hasn’t heard back and there is not yet a signed contract. JT said that Stacy has agreed to May 31 if we got required documents to her by the end of the week, which seems unlikely.
C. Tech proposal – tech reserve? Emerald Tech coming in - see Mgr’s Report. Jeanette reminded that it was discussed in Finance Com.
D. Budget approval – and discussion of deficit, if there is one.

Noel moved we approve the Finance Com recommendations regarding the 3 line-items (which would result in Board approval of the 2014 Budget) and the approval of $5K from the Fitch Fund to make our website more user-friendly to smaller devices, Mark seconded. Unanimously passed.
Jama said Minutes should be explicit about $5K having been withdrawn from Fitch funds for website project. Nella: it must always be clear when expenditures are paid for with Fitch funds.

XI. New business
A. SM report on FCC and CPB matters. Jeanette: KZYX and KHSU also have not yet received their FCC licenses.
B. Consider creation of a Compliance Com. – tabled.*
C. Create new Board job description – tabled.*
D. Schedule date with Management Evaluation Com. to meet with Board. A discussion was had during closed session. Noel moved we forgo the MEC meeting with the Board. Nella seconded. Unanimous.
E. Board member absences – [This discussion took place following the Closed Session.] Mark moved that we add to the agenda discussion of Kim Peterson’s absences from Board meetings. Jack seconds; passed unanimously. Nella moved we terminate Kim’s appointment to the Board. Marcy seconded. Five yeas, Noel abstained.

* - Noel moved we table New Business items B and C. Jack seconded. All 4 remaining Board members (Marcy and Mark having left) in favor.

XII. Reports
A. Programmers’ Reps. – there will be a meeting for Programmers and Volunteers, including a candidates’ forum, after the June 17 Membership Meeting. Candidates needed by May 30 for Marcy.
B. Members’ Reps.
C. Community Advisory Boards
D. Correspondence Secretaries
E. Development Com. – Jeanette said yesterday’s meeting went well. Bequest mailing being prepared. Lots of outreach and fundraising events this summer.
i. Pledge Drive subcom.
F. Policy Com. – see written report in Public File.
G. Mediation Com.
H. Website Com. – see written report in Public File. Siena announces her resignation from the Website Com.
I. Emergency Preparedness Com.
J. Management Evaluation Com.
K. Transition Com.
L. Elections Com. – Jama asked if there is a ballot-counting date yet for the members’ election. (There is not.)

XIII. Monthly Meetings – dates and times
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan to attend a meeting, it would be wise to confirm no changes have taken place.
A. Development 1st Mon., 3 pm
B. Board of Directors 1st Tues., 5 pm
C. Executive 2nd Mon., 11:30 am
D. Policy 2nd Mon., 3 pm
E. Website 2nd Tues., 10 am
F. Pledge Drive “Wrap-up” May 13, 2 pm
G. Mediation 2nd Tues., 5:15 (867-B Redwood Dr., Garberville)
H. Finance 3rd Tues., 3 pm
I. Board/Staff Talk Show 2nd Wed. (Jul., Oct., Jan., April)
J. Board/Staff meeting 3rd Tues. (Jun., Sep., Dec., Mar.)


Minutes submitted by the Secretary July 1, 2014.

MINUTES
Redwood Community Radio - Board of Directors
Tues., Apr. 1, 2014
Healy Senior Center, Redway, CA
I. Call to order: Meeting ground rules; opening comments from the President
II. Roll call: MEMBERS’ REPS - President Siena Klein, Treasurer Julia Minton, Nella White. PROGRAMMERS’ REPS - Vice President Noel Soucy, Marcy Stein. BOARD-APPOINTED - Christine Doyka, Mark Marchese. Station Manager Jeanette Todd (ex-officio). Absent: Secretary Jack Frybulous, Kim Peterson.
Others Present: Jama Chaplin, Bob Stern
III. Approval of March minutes postponed
IV. Approval of Agenda- Julia moved to approve the Agenda. Christine seconded. Approved unanimously.
V. Open time - Speakers will be assigned an amount of time not to exceed five minutes.
Jama - If there is time at the Evaluation Retreat, the Board Member’s job should be discussed. The Handbook doesn’t include the gist of what it means to be a Board Member. It would help potential Board Members to understand what the job is about.
Marcy - There was a recent workshop that addressed this issue, and hopefully we can start this discussion at our retreat.
VI. Management report- See report in Board Packet.
VII. Discussion / questions for Management
• Christine - Question about allocating funds to maintain the transmitters.
• Nella - Beth, Nella and Jay are having a meeting on April 16 regarding Donor Snap.
• Siena - Would it be good if we allocated $3,500 towards the transmitters?
• Jeanette - Would like the Board to read Simon’s report before allocating money towards the transmitter? She would like to see it keep moving forward.
• Julia - Depreciation is real assets losing value. We need to save as much money every year as is lost to depreciation.
• Jeanette - Does the Board have any thoughts on what we could do about the camping at the station problem?
• Noel - I would like to see a live-in at the station that would have the responsibility of dealing with this issue.
• Jeanette - The station is very inviting, with all the fruit trees, free coffee, bathroom and microwave. Staff is pretty burned out about dealing with this issue; the homeless have nowhere to go.
• Marcy - Programmers need a late night sign-in sheet for guests at the station, and a gate. We need to have more policing.
• Noel - I don’t think that programmers are the root of this problem. It is really part of the bigger issue of homelessness in our community. I don’t see where having a sign-in sheet for programmers is going to help. I think we need to talk about this issue in committee.
• Julia - Would like to see KMUD continue to be open to the community. Maybe designating volunteer hours as a policy would help. Mateel has a live-in.
• Siena - Suggests that Policy Committee address this issue.

VIII. Consent calendar
A. Rohn Jennings is appointed to Policy Com.
B. Jim Lamport is appointed Elections referee.
C. Board approves policy revisions re: appointment (rather than election) of the representative of the programmers and volunteers to the Management Evaluation Com. each year. See draft in Mar. 4 packet.
D. Jim Lamport is appointed to the Mediation Com, in a Community member seat.

• Julia moved that we accept Items B, C and D of the consent calendar. Noel seconded. Approved unanimously.
• Item A moved to New Business Item C.

IX. Treasurer’s report
• Julia - Finance Committee didn’t meet this month; scheduled to meet April 15. The budget – except for three lines – has been approved.
• The Website Committee also did not meet. Simon had requested funds to improve the website by hiring a consultant. A financial statement is included in the Board Packet.
• Jama recommends that before Julia leaves we table the Unfinished Business Action Item D. Budget.
• Nella said that the Treasurer’s report doesn’t need to be so eloquent; Julia recommends that the Treasurer’s report be quarterly.
X. Unfinished business
A. CPB requirements (see esp. pp. 16-17: CPB General Provisions)
i. reminder: HAF offers an upcoming class in multi-cultural inclusion
B. Auditor’s contract- Jeanette submitted all the changes to the Auditor.
C. Tech proposal – Jeanette thinks we need a $30,000 Tech Reserve.
• Nella would like to see us formally do something to protect our reserve.
• Noel - Can we use our line of credit for a tech reserve?
• Jeanette - We haven’t formally secured a line of credit.
• Marcy moved that we direct the Finance Committee to acquire the information we need that would allow us to acquire a line of credit. Noel seconded. Approved unanimously.
D. Budget - Nella moved we table this item. Noel and Christine second. Approved unanimously.
E. Re-define Treasurer’s responsibilities - Noel moved we discuss this at the retreat. Christine seconded. Approved unanimously.
F. Appoint Elections Com. and its chair - Noel moved that we appoint Mark, Jack, and Marcy to the Elections Committee with Mark as chair. Christine seconded. Siena offers assistance to Mark in the Members’ Rep election. Approved unanimously.

XI. New business
A. Schedule annual membership meeting
• Siena suggests the 17 June. ACTION: Noel will check availability of the Healy.
• Noel moved that the Annual Membership Meeting take place 17 June at 4 pm. Mark seconded. Approved unanimously.
B. Board recruitment- Nella suggests Ben Schill. Noel suggests for Programmers’ Rep. Dan Murphy or B’Anna Frederico.
C. Rohn Jennings appointment to Policy Committee
• Jama - Rohn volunteered for this appointment. Policy Committee needs new members who are willing to do stuff.
• Mark moved we appoint Rohn Jennings to Policy Committee. Noel seconded. Approved unanimously.

XII. Reports
A. Programmers’ Reps. – Jack proposed a meeting before the Pledge Drive: 19 Apr? Another proposed date is 10 May. ACTION: Programmers’ Reps are encouraged to discuss this by email.
B. Members’ Reps. - No report.
C. Community Advisory Boards - No reports.
D. Correspondence Secretaries - Christine sent out a thank-you to Kelly Lincoln which was returned. Suggested to use her KMUD box. ACTION: Jeanette will email Christine a list of thank-you’s. Jama suggested there were some stand-out people from the Silent Drive: Mish Bartlett, Dennis Lewis, and Scott Kender.
E. Development Com. - No report.
i. Pledge Drive subcom. Next drive: April 22 to May 1, with the theme: Cannabis. Goal: $95K.
F. Policy Com. - No report.
G. Mediation Com. - No report. (New member Jim Lamport was confirmed.)
H. Management Evaluation Com. – Siena distributed a report.
I. Transition Com. - Met on 17 Mar. with Jeanette, Marcy, Nella, and Noel at Café Bella.

XIII. Schedule - monthly meeting times of Committees
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A. Board of Directors May 6, 5 pm; Healy Senior Center
B. Development Apr 7, 3 pm
C. Executive Apr 14, 11:30 am
D. Policy Apr 14, 3 pm
E. Finance Apr 15, 3 pm
F. Website Apr 8 or 15, 10 am
G. Board Talk Show Apr 9 - Jack, Siena, and Christine
Minutes submitted by the Secretary on 24 May, 2014.

MINUTES
Redwood Community Radio - Board of Directors
4 Mar., 2014 :: 5 – 8 pm
Redway, CA
I.Call to order: Meeting ground rules; opening comments from the President.
II.Roll call: MEMBERS’ REPS - President Siena Klein, Nella White. PROGRAMMERS’ REPS - Marcy Stein, Secretary Jack Frybulous. BOARD-APPOINTED - Christine Doyka.
Absent: MEMBERS’ REP Treasurer Julia Minton; PROGRAMMERS’ REP Vice President Noel Soucy. BOARD-APPOINTED - Kim Peterson, Mark Marchese. STATION MANAGER Jeanette Todd (ex-officio).
 
Visitors present: Bettye Etter, Jama Chaplin.
III.Feb. Minutes unanimously approved.
IV.Approval of agenda - Jack moved to delete Closed Session, Marcy seconded. Unanimous.
V.Open time - Speakers will be assigned an amount of time not to exceed five minutes.
Jama: Member’s election dates will need to be changed in Policy and Bylaws, because they are based on the Board meeting on 4th Tuesdays. The Board could decide it doesn’t want to have the BoD meeting back-to-back with the Annual Members meeting. To be discussed at next ExCom meeting. Jama was thanked.
VI.Management report
Someone should ask Jeanette if Block Party is happening. Pledge Drive totals were mentioned. Marcy asked Nella about Donor Snap. JT has hired Jay to work with Beth on Panorama. Moving the data isn’t the big deal; it’s understanding it. Nella still unable to meet with Julia. Jama points out that a contractor was hired to work ten days @ $1600 to prepare for transition. Nella will meet with Beth and Jay. Marcy commented the Wine-tasting event was well-attended; it’s unknown how much money the event brought in.
 
VII.Consent calendar
Jack requested removal of item re: Bill Telnes to CAB Central.
Marcy requested removal of item re: Carlos Casarez to CAB North.
Jack moved to accept the consent calendar as amended; Christine seconded. Unanimous.
 
A. Quarterly Board / Staff meeting: Mar. 18, 10:30
B. The Board will hold a retreat to self-evaluate on Fri., Apr. 18, 1 – 4 pm.
C. Board establishes Community Advisory Board (CAB) West
D. Board appoints:
i. Jack and Mark to Policy Com
ii. Bettye Etter to [founder of] CAB West
E. Board acts to delete policy 6.19.1 (Underwriting - Read on-air); in the absence of objection, deletion to be effective at April board meeting.
F. Board gives first approval to policy revisions re: appointment (rather than election) of the representative of the programmers and volunteers to the Management Evaluation Com. each year. See draft in packet.
 
VIII.Treasurer’s report
Finance Com members present: Nella said Julia said Finance Com reports are often prepped by staff. Jama reports about auditor’s contract: June 30 is same day as CPB reporting deadline after first extension, so audit should be completed sooner. Clear about compensation. Does Board want auditor to come to Board meeting? Signal upgrade ongoing expenses: how much have energy bills and rent gone up? Energy: $11K (2011) to $18K (2013). Rent seems to have decreased slightly. Unknown cost of repair of damage by digital signal to analog signal. $900 was spent on tech and engineering consultants (2013). Nella: JT said it’s hard to break out how much the upgrade is costing us in regular monthly payments. Some costs have gone down.
IX.Unfinished business
A. Tech proposal – unanimously tabled.
B. Auditor’s report; contract provisions (tabled in Dec.). Marcy moved we ask JT to negotiate the date of completion of the audit by June 15. Unanimous. Jama asks that the posting of info to the CPB website should be mentioned in the auditor’s engagement letter (i.e., her contract). She should be directed to report on anything she thinks that would improve this process.
C. CPB requirements (see esp. pp. 16-17, CPB General Provisions; on pp. 42-43 in Feb packet). Diversity implementation. Jama reminds us we are to define diversity and to state how we are working to achieve greater diversity; we are directed to choose from five options; two of those are diversity training 1) for staff, and 2) for the Board. Nella mentioned Ben Shill as being a good resource on Native American issues. She will ask his advice how to approach them. I volunteered to help out in any way possible. ACTION: Siena will give Bettye rules about CABs, FCC regulations. Nella: “The CABs might appreciate the structure of being given a job” (in helping us to remain in CPB compliance).
D. Budget: The Jan. 30 draft shows $4K more income than expenses. Of the three line items that Board wanted revisited, Finance Com recommends: 1) Pledge drive expenses: $10K (spent $17K last year). Discussion of cost of vacation package prize: $2K. 2) “Other consultants” [incl. Pledge drive coordinators and database work] increase from $10K to $14K. 3) Website Dev. & Hosting: info is being gathered. The two recommendations would take us to a $10K deficit. Final budget approval is tabled, since Treasurer isn’t present, and approval of most items occurred in February.
Bettye reminds us a lot of letters didn’t go out for Silent Drive. Nella will ask Jay if we can send out Silent Drive letters. Jack mentioned we should do more major donor outreach; cold-calling, in addition to continuing pledge drives.
 
X.New business
A. Treasurer’s responsibilities. Nella moved to table, Christine seconded. Passed; Jack abstained. 
B. Appoint three Board members to Elections Com, whose roles are Members’ Elec. Coordinator, Programmers’ Elec. Coordinator (which includes the Mediation Com. election), and a third Board member to “monitor progress toward election” (who will then create Board binders for those elected). Policy recommends Board members whose terms end in 2015. Siena’s, Noel’s, and Christine’s terms are up. Siena wants time off, and will not run again.
 
Jama: first action re: Election Com. is Apr 15. Siena suggested we finish this by email. Tabled unanimously.
 
Topics for Board Talk show (Siena and Noel did the last show): next Pledge Drive, Station Manager’s report, other upcoming events, staff reductions, Library addition, people moved into new offices.
 
Jack moved we not consider Bill Telnes for appointment to the CAB. Christine seconded. Unanimous.
Jack moved we not appoint Carlos Casarez to the CAB because he has not submitted a statement of interest. Christine seconded. Unanimous.
 
Jama mentioned we need an updated list of Committee members. ACTION: Christine will email the Committees to ask them this information.
 
XI.Reports
A.Programmers’ Reps. Feb. 22 meeting: Marcy reported. Programmers’ Meeting in April prior to Pledge Drive? Jama: Policy calls for Programmers’ Meeting early June around the time ballots go out. Jeanette suggested May 11.
B.Members’ Reps. Siena said CAB reports should be posted.
Community Advisory Boards - Siena suggested CABs have their suggestions / reports to us posted.
C.Correspondence Secretaries – Katy Stern (for her work at the Eagle House), Liz Davidson (for her work on the Feb pledge drive, and the silent drive letter), Kelley Lincoln (for her work on Water programming) should all be thanked.
D.Development Com.
E.Pledge Drive Sub-com (see report).
F.Policy Com.
G.Mediation Com. is getting a new community member.
H.Website Com (see report).
I.Management Evaluation Com.
J.Transition Com.
XII.Schedule - monthly meeting times of Committees
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors1st Tues., 5 pm – at the Healy
B.Development1st Mon., 3 pm
C.Executive Mar. 18, 2 pm
D.Finance TBA
E.Policy TBA
F.Website TBA
G.Board talk showApr. 9, 7 pm
 
 
This Board meeting lasted from 5:07 to 7:45.
 
Respectfully re-submitted 3 June 2014
 
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
 
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
 
 
MINUTES
Redwood Community Radio - Board of Directors
Station (Music Library), Redway, CA / Feb. 4, 2014 – 5 pm
 
I. Call to order: Opening comments from the President
 
II. Roll call: President Siena Klein (Members’ Rep.); Treasurer Julia Minton (Members’ Rep.); Secretary Jack Frybulous (Programmers’ Rep.); Christine Doyka (Board-appointed); Marcy Stein (Programmers’ Rep.); Vice President Noel Soucy (Programmers’ Rep.); Station Manager Jeanette Todd (ex-officio).
 
Absent: Nella White (Members’ Rep.); Kim Peterson (Board-appointed); Mark Marchese (Board-appointed).
 
Others present: Bill Telnes, Jama Chaplin, Judith Whitlow, Michael McKaskle.
 
III. Approval of minutes: Marcy moved approve Oct. Christine seconded. Unanimously approved. Jack moved approve Nov. and Dec. Marcy seconded. Unanimously approved.
 
IV. Agenda unanimously approved, with CAB report shifted to just after Open Time.
 
V. Open time 
Michael thanked KMUD for Emerald Cup. Asked that the Board move slowly on Fairness Doctrine. Hosts must accept opposing viewpoints. “Board should stay away from doing control of programming.” PSRC now meeting twice a month; visitors invited.
 
Michael said many things need to be addressed in Programmers’ agreement. (For example, talk-show host training should include they sit in with engineers.) He said it’s hard to get some Programmers to live up to the agreement, and that some believe replacing them would be difficult. He thinks the agreement should include that talk-show hosts must be respectful. Disposition: Siena thanked Michael.
 
Jama agrees with Michael that Fair Access to Airwaves needs to be thoroughly circulated. A couple of points – about which she has heard no disagreement (e.g., not hanging up on callers you don’t agree with) – should be finalized tonight.
 
Airwaves belong to the public. Our mission to serve our community. Programmers as well as Listeners and Members should be consulted about policy. The FAA effects the community’s right to call in and be heard, and to submit program proposals that will be considered. Policy has not yet established these rights of the community. Hopes this will be discussed in April Board Talk Show. 
 
Frida Worden, producer of WINGS, in a study of community radio in Namibia found that in their struggle to operate, stations became detached from their communities. The solution seemed to be to invest in strengthening community participation.
 
Comment about Finances: Year-end cash balance affects the budget. Cash-total on most recent balance-sheet, for year-end, is about $144K. But that includes our reserve which last heard is now at $50K + Fitch funds for special projects, which might be at $86K. Those two balances should be provided to Board monthly. If those numbers are right, we only have $8K in bank at year end. 
 
Finally, Policy Com not made much progress to update Policy manual, which is complete until Feb., 2013. Could any board members help review minutes for us? Updating policy thru Dec. will help lots of people do their work. Only one person looking is precarious. And looking for policy updates in the minutes is a good way for Board members to learn this stuff.
 
Disposition: Jama was thanked by Siena.
 
CAB Report (see written report in Public File). Judith came to report in person. The Central CAB met on January 15. Attendees requested more comedy, more pro-cannabis talk, more music and less talk. All Sides Now. More live coverage of S. Fork High sports as way to involve families and youth. Outreach to schools. Coverage at Redway school very well received. This sort of event should include a table to sign up new members. Live broadcast when S. Fork traveled to Lake County 2 years ago was exciting! Promote on KidsCentric.
 
Road conditions, lost dogs, Class Ads benefit us all. Imperative we be able to broadcast w/o internet.
 
Bill expressed desire to join CAB. Next meeting Apr. 15, noon at KMUD. Siena asked Bill submit statement for consideration at next meeting.
 
VI. Station Manager’s report (See written report in Public File) - 2014 public report, p. 39 list of events. Any event added would need to be funded outside of KMUD.
 
Block party date undecided, energy to produce it uncertain.
 
Updated new pledge drive dates. No theme yet for Fall drive. Goal for the year is again $250K. March 1 wine mixer on its way. Munchkinland Children’s Expo (youth in radio outreach) Mar. 15: great reaction; two trainings. 3/29 Battle of Bass.
 
Recent events : pleased with Celebration Appreciation and Emerald Cup, received overwhelming support. On-air volunteer trainings + Terri’s Community Journalism Project to address youth sports, for Cooper, and CJP ongoing. More people in newsroom. Monthly volunteer trainings desired. Dec. 7 Programmers’ meeting had been canceled, misunderstanding.
 
Tech report – long-term fix is needed for HD interference with analog signal. Fuzziness in KMUD area being caused by interference with HD signal. Before next meeting, hope for solution. Tower crews may be required.
 
We’ve secured our reserve. Next step might be a Technical reserve protected by Board approval, maybe $30K for emergency repair. Outlays for emergency repairs have happened a number of times in JT’s tenure. Staff on-board with implementing digitization of music CDs.
 
New database, Donor Snap: Nella has committed to following through. Data manipulators – to decipher and code – are needed to work on 8-12,000 rows of data.
 
ADA upgrade deadline Feb. 15. Pad signed off. Door jams, and painting the pad are done. Only signs remain. Bldg. Inspector to be asked back. Bill volunteered to help.
 
Employee self-evaluations ongoing.
 
Finance, grants and FCC. $8K in bank at year-end, plus two reserve funds, which is better than the expected $50K in hole. Dian was asked for report on money movement: $106,899 Fitch money dep. Oct. 9 into money-market account, and moved $30K into Music library acct, for use in ADA upgrades and to finish Music Library. Another $32K moved for year-end bonus, vacation payout, and secured credit-card (all Board-approved). Paid back that $32K with CPB final check into money market account. $44,639 from CPB deposited Jan. 13. Current balance money-market account: $121,648.
 
Regarding Fair Access: the actual access to the airwaves. JT is often asked: how does one get on the air with one’s opposing viewpoint or programming idea?
 
CPB requirements. Diversity training. Upshot: We need to choose one from item 3. Board can direct staff to get training in this. Put this in Board Staff retreat. We can direct Dev. Com to look at this. Should a committee be formed to look at this? Set our sights on annually meeting these requirements. Diversity training program for Board members.
 
Block Party. Not much energy for it at Dev’t. Com. Concerns about May 24 (Kinetic Sculpture Race day). Summer Arts is following weekend. Sparse volunteering in 2013. Downsize it; leave the road open. Maybe potential Volunteers not coming to Dev Com meetings. A work-day for the Staff as well.
 
VII. Discussion / questions for Management – none that weren’t already asked.
 
VIII. Consent calendar
 
A.Disciplinary policy, Oct. 16, 2013 (second look).
B.Programmer’s agreement revisions: tabled.
C.The Board directs the Policy Com. to draft revisions for next month's agenda providing for appointment by the Board of a representative of the Programmers and Volunteers to the Management Evaluation Committee. This appointment would eliminate an election process which for several years has received little interest. (That elections occur six months prior to the start of the evaluation process has also been a problem.) The language will include that the Board desires input from Programmers and Volunteers before making these appointments.
 
Julia moved to approve the entire consent calendar. Noel seconded. Unanimously approved.
 
IX.Treasurer’s report – Unable to issue a written report; this report is the proposed budget. Budget-drafting process started in Oct. [Date at top should read Jan. 30, the date it was sent.]
 
Kim has not yet attended any Finance meetings. Finance had 3 three-hour meetings in Dec. Treasurer needs help from Board making the job more manageable. Budget process last year was 10 months long. Clarity about Board’s role in financial oversight.
 
X.Closed session – personnel
 
XI.Unfinished business
A.Budget discussion. Pledge drive expenses: 2013 budget $5K, actual: $17,580. JT explained that it came from > 100 HD radios; > 100 C. Crane radios; coordinator pay; the vacation raffle-prize. Many unanticipated expenses.
 
JM suggests Board provisionally approve Budget. Christine moved we accept Budget, with a friendly amendment that Treasurer report back on these expense lines: Website development hosting, Other consultants, and Pledge drive expenses. Unanimously approved.
 
B.Appointment to Management Evaluation Com. Jack moved we appoint Dan Murphy, confirming a board poll. Marcy seconded. Unanimous.
C.Second consideration – Fair Access to Airwaves policy change. Jack moved we incorporate these two lines: “Hosts of call-in shows must allow callers with opposing views to express themselves on the show [and be given] a reasonable amount of time.” Christine seconded. Unanimously approved.
D.Tech proposal – Noel moved we allocate $5K to cover transmission-tower repairs. Jack seconded. Unanimously approved. JT reminds the Board to set up a Tech fund.
E.Auditor appointment, contract provisions – Noel moved we appoint Stacey Edgmon as auditor. Marcy seconded. Unanimously approved.
F.FSRN budget – was $4500, now $5K. Christine moved we approve this expense. Noel seconded. Unanimously approved. Jack Frybulous moved to rescind its direction to the Dev’t Com. to initiate a Kickstarter campaign in order to finance FSRN. Motion passed. 
 
XII.New business
A.Plan Board Evaluation retreat – Marcy moved to table. Christine seconded. Unanimously approved. Discussion to be continued by email.
B.CPB requirements (see esp. pp. 16-17: CPB General Provisions). Marcy moved we table. Christine seconded. Unanimously approved.
 
XIII.Reports
A.Programmers’ Rep. – Meeting scheduling will be discussed more via email.
B.Management evaluation – Marcy asked for an update: Dan Murphy chaired a meeting that everyone on the committee attended. The Committee’s timeline is later than the procedure calls for, but they’ve had a good start. 
 
Noel moved we table consideration of the remaining reports. Christine seconded. Unanimously approved.
 
XIV.Scheduling - monthly meeting times of Committees
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
Before showing up for a meeting, it would be wise to confirm no changes have been made.
 
A.Board of Directors 1st Tues., 5 pm
B.Development 1st Mon., 3 pm
C.Executive 2nd Mon., 11:30 am
D.Finance 3rd Tues., 3 pm
E.Policy TBA
F.Website 2nd Tues., 10 am 
G.Board talk show 2nd Wed. (April, Jul., Oct., Jan.)
 
 
 
Respectfully submitted 24 May, 2014
 
VISION Statement: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Board of Directors - Redwood Community Radio
Tues., 17 Dec., 2013 – 5 pm
Music Library (Station) - Redway, CA
I.Roll Call: Vice President Noel Soucy (Programmers’ Rep.); Treasurer Julia Minton (Members’ Rep.); Secretary Jack Frybulous (Programmers’ Rep.); Nella White, (Members’ Rep.); Marcy Stein (Programmers’ Rep.); Mark Marchese (Board-appointed); Kim Peterson (Board-appointed); Christine Doyka (Board-appointed); Station Manager Jeanette Todd (ex-officio) Absent: President Siena Klein (Members’ Rep.)
 
Note: This meeting completed the agenda of the November 26 board meeting. Added to tonight’s agenda was New Business item: Budget for Free Speech Radio News.
II.Unfinished business
B.Appointments to Management Evaluation Com. – Julia moved that Angela Zane, Julia Minton, Christine Doyka, Siena Klein and Cher Oakes be appointed. Mark seconded; approved unanimously. Julia will inform Angela and Kim will inform Cher.
C.Compliance calendar revisions – Insurance renewal deadlines are still unclear. Jeanette asked Board to approve this draft; Marcy moved to accept as is; Christine seconded. Passed unanimously.
D.Disciplinary policy – Noel moved to approve the policy as worded, and moved to next month’s Consent Calendar; seconded and unanimously approved. (The approved draft is dated 10/16/13.)
E.Fair Access to Airwaves policy – Kim moved (with a friendly amendment from Jama) that we revise the third paragraph of this policy: that there will be a response to program proposals “in a timely manner, from the PSRC.” Noel seconded; unanimously approved. Julia will communicate this change with chair of the PSRC (Margaret) [ACTION].
F.Tech proposal – Julia moves to table, seconded; unanimously approved.
G.Unassigned Board duties – The Board did not assign the tasks of creating or editing the documents it makes changes to; persons will be assigned at the time such work is generated. Jama volunteered to finalize the Compliance Calendar approved today, and will ask Siena if she’s willing to update the Grievance Panelists’ contact list [ACTIONS].
 
Secretarial duties – ExCom creates a draft agenda for the next Board meeting, but receives input from other ExCom members after the meeting before it is turned into the “final” Agenda (now done by Siena to lighten the Secretary’s load) and sent to the Board and staff. What we are trying to decide with the Minutes is: who takes it after the Board approves them? Who takes that draft and makes it a final doc and sends it on its way? Kim offered to try to learn the skill of “finalizing minutes” in a meeting with Noel and Jack, which Jack will organize.
G1. Revision of Approved Minutes for September 2013. Marcy recommended a revision, so Noel proposed that this be added to the agenda as item G.1. Noel moved that Sept. Minutes be revised: Delete 4th sentence from Unfinished business, item A: Appt to CAB. The Board approved this motion.
H.Fall pledge drive contingency plan – Jeanette reminded us that we are $22K short of our total 2013 Pledge drive goals. Custom-messaging brochure in the mail, and car-donation info sent out to another 3200 people. Kim and Julia made a commitment to approach friends for donations. Marcy, Jack and Kim offer to record a promo, reminding that KMUD could sure use end-of-the-year (tax-deductible) donations. 
I.Programmers’ agreement revisions – Marcy moved to approve revisions, with friendly amendment to include the check-box offering membership to Programmers; Julia moved that we table this; seconded. Marcy removed her motion. Unanimously approved.
III.New business
A.Consider auditor appointment, contract revisions – Tabled.
B.Consider new meeting date – The Board has changed its monthly meeting date to first Tuesdays at 5; next meeting Feb. 4.
C.Budget for Free Speech Radio News – FSRN now costs $7K/yr. Starting a Kickstarter campaign would allow our listeners to decide whether they want it. However, doing that – either for FSRN or for any or all of our syndicated programs – may effect pledge drive activity in unexpected ways. Jack made a motion to ask the Development Com. to start a Kickstarter campaign to fund FSRN [ACTION]; unanimously approved.
D.Board talk show: Noel will start an email thread asking people what topics should be covered.
IV.Scheduling - monthly meeting times 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, confirm no changes have been made in time or location.
 
 
A.Development Jan. 6, 3 pm
B.Executive Jan. 13, 11:30
C.Website Jan. 21, 10 am
D.Policy Jan. 9, 11:30
E.Finance Jan. 21, 11 am
F.Board of Directors Feb. 4, 5 pm
 
 
 
submitted by the Secretary on Feb. 10, 2014
 
Page 1 of 3
by acls us
by acls us

Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

listenlive  

 

Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911