22October2017

Displaying items by tag: board meeting minutes
Minutes
Redwood Community Radio Board of Directors
July 11, 2017, 4:00 pm
KMUD Studios, Redway CA
 
Roll Call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Corresponding Secretary Christine Doyka
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales, Eden Love
 
STATION MANAGER: Cynthia Click
 
ABSENT: Mark Marchese
 
GUESTS:  behr, Dan Glaser, Kelly Lincoln, Michael McKaskle
 
Approval of June and July 6 Minutes
 
McKaskle asked that his statement about programmers and volunteer time be clarified to state that he believes that for every hour of time spent on the air, programmers should be required to provide an hour of volunteer time.  
Bier moved approval of the June minutes, with McKaskle’s change.  Durchslag seconded.  Passed with seven yeas, one abstention.
Doyka moved approval of the July 6, special meeting minutes.  Durchslag seconded.  Passed unanimously.
 
Approval of Agenda
 
Scudder moved approval.  Savage seconded.  Passed unanimously.
 
Open Time 
 
Concerning the by-laws changes on the agenda, behr asked that they be tabled.  She said that the Board had failed to provide the exact wording of proposed changes twice, which would be in keeping with RCR policy and practice.
 
Consent Calendar
 
Remove two prohibited classes from definition of community member on Mediation Committee (second reading)
 
Scudder moved to table.  Doyka seconded.  Passed with five yea votes, one nay, one abstention.
 
By-laws changes regarding timing of Board elections (second reading)
 
Durchslag moved to table.  Bier seconded.  Passed with seven yeas, one abstention.
 
Management Report
 
Durchslag said he would pursue the matter of accessing and possibly giving up RCR’s safe deposit box at the Southern Humboldt Community Credit Union.  Authorized users currently are a former Board member and a former station manager.
Click reported that ads have been placed for a traffic manager; Brittany Hutcherson is resigning and leaving the area.
 
Finance Committee Report
 
The mid-year budget review will begin by email, then be taken up in the Finance Committee.
The problem of underwriting receivables was discussed.  Some underwriters are thousands of dollars in arrears due to a failure to bill them.  This was caused by RCR’s old database system, which has now been replaced for underwriting purposes.  Click said two of those debts are lost, and one is being worked out.  
Starck asked for a cash-flow statement, in addition to the documents already produced on a regular basis.  She also wants sustaining members split out of the total contributions.  She volunteered to assist Click with the novelty inventory being initiated.  Starck suggested a re-examination of paper mailings, with an eye to using email instead.  For example, pledge payment reminders could be emailed, creating some cost savings.  Sustainers might be excluded from silent drive mailings, which might also be shifted, at least in part, to email.  
 
Old Business
 
Transmission equipment: Cahto Peak and Shelter Cove
 
New Business
 
Changes to 5.5.2, Vacation Policy
Bier moved referral to Click for check into compliance with state law.  Savage seconded.  Passed unanimously.
 
Changes to Compliance Calendar
The document was reviewed, but did not require Board approval.
 
Programmer-candidates for public office
Doyka moved adoption with the final sentence removed.  Love seconded.  Passed unanimously.
 
Committee Reports
 
Programmer Representatives
Durchslag promised to circulate notes on the July 9 programmers meeting.  A discussion ensued regarding special events and their general cost.
 
Development
Savage recapped the input received from Becky Mier, development director at KBOO, Portland.
 
Mediation
Doyka said the committee wanted to provide the Board with a brief demonstration of the mediation process.  It was agreed that 15 minutes would be set aside at a future meeting for this.
 
Committee Meeting Schedule  
 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes have taken place in this schedule.
 
Board of Directors August 8, 4:00 pm, Healy Senior Center
Development July 20, 11:00 am
Executive July 26, 12:30 pm, Calico’s upstairs
Policy July 26, 11:00 am, Calico’s upstairs
Finance July 20, 1:30 pm
Board Talk Show July 12, 7:00 pm
 
Closed Session – personnel
 
Doyka moved elimination of the volunteer coordinator position.  Starck seconded.  Passed with six yea votes, one nay, one abstention.
 
Minutes
Redwood Community Radio Board of Directors
June 13, 2017, 4:00 pm
Healy Senior Center, Redway CA
 
 
Roll call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Mark Marchese, 
Christine Doyka,
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Eden Goldberg
 
STATION MANAGER:  Cynthia Click
 
ABSENT: Vice President Zack “Doopi” Gonzales
 
GUESTS;  Michael McKaskle, behr
 
Approval of April, May minutes
Bier moved approval of the April Minutes.  Savage seconded.  Passed unanimously.  Scudder moved approval of the May minutes.  Durchslag seconded.  Passed unanimously.
Approval of agenda
Starck moved approval of the agenda.  Durchslag seconded.  Passed unanimously.
Open time 
Michael McKaskle asked that language concerning election ballots include provision for dropping them off as well as mailing them.  He expressed concern about RCR finances, asking for profit and loss statements for special events.  He suggested that volunteer hours be included in such accounting.  He also suggested that for every hour spent on the air, programmers should contribute one hour of volunteer time.
Management report
Rivendell has been under development for more than a year.  It is already handling the HD2 signal for KMUD and KMUE.  Complettion looks a month away.  Natural Log is coming into use, but there are questions about it.  New underwriter deals are on hold until NL is fully functional.  Click is trying to get a tutor to visit Redway.  A rough estimate for repairing the KLAI antenna is $15,000, half of which would be paid by the carrier for Radio Bilingue, which shares the antenna.  Consideration is going into changing the way lost/found pet announcements are handled, to improve their timeliness.
Finance committee report
Starck brought up the matter of special event P&Ls, saying those are the job of the Development Coordinator.  Starck suggested that there be a line item in the budget for special event Expenses, itemized out from the total net income line in order to make more informed financial decisions. Marchese raised the question of risk versus return on special events, asking how much is enough.  Starck asked what pledge drive expense funds are used for, Click noted they include the Thank You gifts, such as radios and promo T’s, etc. 
Old business
Policy changes
Remove two prohibited classes for definition of community member on Mediation Committee
Bier moved to approve.  Scudder seconded.  Passed unanimously.
By-laws changes regarding timing of Board elections
Durchslag noted that the attachment does not indicate what language is being removed and added.  This is because the changes there have already been approved by the Board.  Action will make by-laws consistent with the policy manual.  Savage moved to approve.  Doyka seconded.  Passed unanimously
Contacting unpaid pledges
Durchslag said he had sent two lists to Board Members: one containing unpaid pledges of more than $50 from the spring drive, the other all unpaid pledges for the last three drives.  There was agreement that Members should first contact people whom they know.
Committee reports
Programmer representatives
A programmers’ meeting is being planned for July 9 at 1:00 pm.
Community Advisory Board (CAB)
Several Members expressed appreciation for the detailed report from Chair Sienna Klein.
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors July  11, 4:00 pm, Healy Senior Center
Development June 20, 2:30 pm
Executive June 21, 11:00 am, Calico’s upstairs
Policy June 21, 1:00 pm
Finance June 20, 11:00 am
Pledge Drive June 20, 1:00 pm
Board talk show July
 
 
Minutes
Redwood Community Radio Board of Directors
May 9, 2017, 4:00 pm
Healy Senior Center, Redway CA
 
 
Roll call
 
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder,
Mark Marchese
MEMBER REPS:  Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS:  Interim President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales, Eden Love
 
STATION MANAGER:  Cynthia Click
 
GUESTS: none
 
Approval of April minutes
Tabled unanimously, due to lack of same.
Approval of agenda
Durchslag moved adoption, with elimination of “Nominations for appointed Board seat” under New Business. Bier seconded.  Passed unanimously. 
Consent Calendar
a. Approval of Board Committee Chairs: Development: Maria Savage; Finance: Sarah Scudder; Policy: Rob Bier; Mediation: Christine Doyka; Pledge Drive: Jimmy Durchslag
b. Approval of Board Officers: President: Jimmy Durchslag; Vice-President: Zack Gonzalez; Secretary: Rob Bier; Treasurer: Sarah Scudder; Correspondence Secretary: Christine Doyka
Doyka moved approval.  Marchese seconded.  Passed unanimously.
Management report
Click reported that staff progress on RCR’s strategic plan has bogged down somewhat.  She expects more regular staff meetings will ease that.  Bids are out for new attic insulation.  A deadline of May 30 has been set for combined Rivendell and Natural Log programs to go operational.  The Mateel Center has already contacted Click about talent for the Halloween Boogie.
Finance committee report
Scudder moved to allow withdrawal from the money market account  if needed to meet payroll.  Marchese seconded.  Passed 7-1 with one abstention.
Old business
a. Station-to-transmitter link, new estimates
Durchslag moved to table.  Scudder seconded.  Passed unanimously.
b. Building Maintenance
Covered in Management Report.
c. Policy Manual changes
Referred to Policy Committee.
New business
a. Nate Horning’s name added to wording of Programmer’s Agreement.
Gonzales moved to approve.  Savage seconded.  Passed unanimously.
b. Cahto Peak antenna.
There was an extended discussion, which moved to general remarks about station equipment, its maintenance and replacement.
Committee reports
Programmer representatives
A programmers meeting is tentatively set for June 11.
Mediation
Doyka reported on recent training and interest in sharing some of it with the Board.  She was asked to see whether it could be done without too much expenditure of meeting time.
Management Evaluation 
Durchslag pointed out that the evaluation just completed was not mandated, but done at Click’s request.  A more formal evaluation will be done at year’s end.
Committee meeting schedule
Board of Directors June 13, 4:00 pm, Healy Senior Center
Development May 23, 1:00 pm
Executive May 16, noon, Calico’s upstairs
Policy May 16, 1:30 pm
Finance May 23, 10:30 am
Pledge Drive May 23, 3:00 pm
Board talk show May 10, 7:00 pm
Board & staff meeting June 7, 1:00 pm
 
Minutes 
Redwood Community Radio Board of Directors
April 11, 2017, 4:00 pm
Healy Senior Center, Redway CA
 
 
Roll call
 
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder,
Mark Marchese
MEMBER REPS: Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Interim President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales
 
STATION MANAGER:  Cynthia Click
 
ABSENT:  Secretary Rob Bier
 
Approval of March minutes
Marchese moved approval.  Doyka seconded.  Passed with five yea votes, none opposed or abstaining.
Approval of agenda
Durchslag moved approval, with addition of “Building Maintenance” to Old Business and seating of new Board members moved to follow approval of agenda.  Doyka seconded.  Passed unanimously.
New members
Sarah Starck was seated as the new members’ representative.  Eden “LADY FLAVAH” Love was seated at the new programmers’ representative.  Christine Doyka was approved for a second term as a Board-appointed member.  Durchslag thanked Dillon for his service.
Open time 
Jama Chaplin proposed changes to the compliance calendar, by-laws and an underwriter’s announcement.
Consent Calendar
Deletion from policy Manual Section 5.4.6, Termination of Employment [second reading]
Durschlag moved approval.  Marchese seconded.  Vote was three yeas, two nays, two abstentions. Motion failed for lack of required two-thirds approval.
Changes to Section 2.4.7, Evaluation Committee for Station Manager [second reading]
Marchese moved to table until after Board orientation so that the two, new Board members could gain more knowledge of policy.  Scudder seconded.  Passed with six yeas, one abstention.
Finance committee report
Scudder explained lack of financial documents, pointing to the pledge drive activity and a bookkeeping backup due to preparing for the audit.  She said RCR is staying on top of expenses and cash flow and promised to have better documents in May, along with a complete report.
Old business
Station-to-transmitter link, new estimates
Lacking new estimates, Durchslag moved to table.  Starck seconded.  Passed unanimously.
Orientation planning
Board orientation will take place from 10:00 am to 2:00 pm on May 4 at Heart of the Redwoods Community Hospice in Garberville.  Potluck lunch.
Policy Manual changes to conform with elimination of elections for Management Evaluation Committee (see attachment)
Referred to Policy Committee.
Building Maintenance
Click will continue bringing future expenditures to the Board for its approval.
New business
Nominations for appointed Board seat
Durchslag moved to reappoint Doyka.  Scudder seconded.  Passed with six yeas, Doyka abstaining.
By-laws changes
Durchslag moved to send back to Policy Committee.  Scudder seconded.  Passed unanimously.
 
Minutes 
Redwood Community Radio Board of Directors
April 11, 2017, 4:00 pm
Healy Senior Center, Redway CA
 
 
Roll call
 
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder,
Mark Marchese
MEMBER REPS: Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Interim President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales
 
STATION MANAGER:  Cynthia Click
 
ABSENT:  Secretary Rob Bier
 
Approval of March minutes
Marchese moved approval.  Doyka seconded.  Passed with five yea votes, none opposed or abstaining.
Approval of agenda
Durchslag moved approval, with addition of “Building Maintenance” to Old Business and seating of new Board members moved to follow approval of agenda.  Doyka seconded.  Passed unanimously.
New members
Sarah Starck was seated as the new members’ representative.  Eden “LADY FLAVAH” Love was seated at the new programmers’ representative.  Christine Doyka was approved for a second term as a Board-appointed member.  Durchslag thanked Dillon for his service.
Open time 
Jama Chaplin proposed changes to the compliance calendar, by-laws and an underwriter’s announcement.
Consent Calendar
Deletion from policy Manual Section 5.4.6, Termination of Employment [second reading]
Durschlag moved approval.  Marchese seconded.  Vote was three yeas, two nays, two abstentions. Motion failed for lack of required two-thirds approval.
Changes to Section 2.4.7, Evaluation Committee for Station Manager [second reading]
Marchese moved to table until after Board orientation so that the two, new Board members could gain more knowledge of policy.  Scudder seconded.  Passed with six yeas, one abstention.
Finance committee report
Scudder explained lack of financial documents, pointing to the pledge drive activity and a bookkeeping backup due to preparing for the audit.  She said RCR is staying on top of expenses and cash flow and promised to have better documents in May, along with a complete report.
Old business
Station-to-transmitter link, new estimates
Lacking new estimates, Durchslag moved to table.  Starck seconded.  Passed unanimously.
Orientation planning
Board orientation will take place from 10:00 am to 2:00 pm on May 4 at Heart of the Redwoods Community Hospice in Garberville.  Potluck lunch.
Policy Manual changes to conform with elimination of elections for Management Evaluation Committee (see attachment)
Referred to Policy Committee.
Building Maintenance
Click will continue bringing future expenditures to the Board for its approval.
New business
Nominations for appointed Board seat
Durchslag moved to reappoint Doyka.  Scudder seconded.  Passed with six yeas, Doyka abstaining.
By-laws changes
Durchslag moved to send back to Policy Committee.  Scudder seconded.  Passed unanimously.
 
Minutes
Redwood Community Radio Board of Directors
March 14, 2017, 3:30 pm
Healy Senior Center, Redway CA
 
Roll call
 
BOARD-APPOINTED:  Correspondence Secretary Christine Doyka, Treasurer Sarah Scudder, Mark Marchese
MEMBER REPS:  Maria Savage, Secretary Rob Bier
PROGRAMMER REPS:  Interim President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales
 
ABSENT:  Cody “Comfy” Dillon, Station Manager Cynthia Click
 
GUESTS:  Sarah Starck, Bob Froelich, Eden “Lady Flavah” Goldberg
 
Approval of February minutes
Bier moved approval, with correction of the name of Marian Mapes-Bouck and the $12,000 mentioned in  the management report; it is actually $1,200.  Doyka seconded.  Passed unanimously.
Approval of agenda
Items VI. Consent Calendar and XII. Closed Session were removed as errors.  Board meeting time was added under New Business.  Durchslag moved approval with those changes.  Savage seconded.  Passed unanimously, with Scudder abstaining.
Open time
Bob Froelich spoke about the proposed deletion of elections for Mediation Committee members.  He urged the Board to retain the current practice, that it is part of a system of checks and balances.
Management report
In Click’s absence, discussion focused on her written report.
Discussion and questions for management
Bier asked if the estimate for electrical work at the back of the building included work to repair the hole there.  He also suggested that the question be placed on the April agenda of how RCR’s workers’ compensation was allowed to lapse.
Finance committee report
Scudder reported that preliminary figures from the previous weekend’s Animal Party indicate that it broke approximately even.  She suggested that future budgets include a line item to provide funds for building maintenance and equipment replacement.  Working from requests in Scudder’s written report, Marchese moved approval of borrowing $25,000 from reserve.  Doyka seconded.  Passed unanimously.  Bier moved approval of emptying the new reserve, with the stipulation that it be paid back with payments of $500 a month.  Marchese seconded.  Passed unanimously.  Both those motions were made to deal with cash shortfalls in this time of a seasonal low ebb in finances.  Durchslag moved approval of a credit card for Click, asking the Policy Committee to develop controls for its use.  Savage seconded.  Passed unanimously.
Old business
Station-to-transmitter link, new estimates
Since no estimates had been made, Bier moved to table..  Durchslag seconded.  Passed unanimously.
Confirm email vote on new telephone system
Gonzales moved to confirm this email vote.  Doyka seconded.  Passed unanimously.
Building maintenance updates
This was covered in the management report.  The question arose of whether the Board needed to approve any other of the expenditures.  Scudder moved to table that question.  Marchese seconded.  Passed unanimously.
New business
Policy manual changes (see attachment)
Delete second to last paragraph in section 5.4.6, Termination of Employment.
Bier moved to approve.  Gonzales seconded.  Passed with five yea votes, two nay votes.
Make indicated changes in Section 2.5.4.1, Mediation Committee Guidelines and Responsibilities and Section 2.4.7, Evaluation Committee for Station Manager.  Delete Section 3.6, Representatives To The Mediation And Management Evaluation Committees.
Scudder moved to send changes in Section 2.5.4.1, Mediation Committee Guidelines and Responsibilities, back to the Policy Committee, with instructions to retain voting for the two volunteer and programmer committee members and to correct confusing language in the section.  Bier seconded.  Passed unanimously.  Bier moved to adopt the changes proposed for Section 2.4.7, Evaluation Committee for Station Manager.  Passed with four yea votes, three nay votes.  The motion passed.  Gonzales moved sending the deletion of Section 3.6 back to the Policy Committee, in light of the previous votes.  Doyka seconded.  Passed unanimously.  [The vote to change Section 2.4.7 must be reaffirmed at the April Board meeting before taking effect.]
Orientation planning
Durchslag, Bier and Gonzales volunteered to assist in preparing the Board members’ binders.  Scudder moved to table consideration of a date and location pending consultation with Click.  Doyka seconded.  Passed unanimously.
Meeting time
Doyka moved changing the starting time for future Board meetings to 4:00 pm.  Scudder seconded.  Passed unanimously.
Committee reports
Mediation – Doyka
Dates are set for the training, in Garberville:  March 31 - April 2 and April 8 - 9.  All interested parties are welcome.  Fee is $300.
Management Evaluation 
Set time and date upon Click’s return.
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Tuesday, April 11, 4:00 pm, Healy Senior Center, Redway
Development Tuesday, March 28, 3:00 pm
Executive Tuesday, March 21, 11:00 am, Calico’s, upstairs, Garberville
Policy Wednesday, March 22, 11:00 am
Finance Thursday, April 8, 11:00 am
 

…………………………..

Proposed for Deletion from the Policy Manual

Purpose: Remove Board, station manager abilities to suspend termination procedures

From Section 5.4.6, Termination of Employment:

In any given instance, the appropriate supervising body (RCR Board of Directors or the station manager), at either body’s sole discretion, may elect to not follow the above guidelines for the termination of employment.

Proposed changes to the Policy Manual

Purpose: Eliminate election of Mediation and Mgt Evaluation Committee members

[Deletions are lined out.  Additions are underlined.]

From Section 2.4.5.1, Mediation Committee Guidelines and Responsibilities:

The committee is to be composed of five members.  KMUD programmers and volunteers will elect two of these seats. The Board of Directors selects and appoints the remaining three five seats made up of one Board member, one community member, one volunteer, one programmer and one person of any category at the Board’s discretion. To be considered a “Community Member”, a person must not be a KMUD Board member, programmer or active KMUD volunteer.  The committee may request that a specific sixth member (of any category) be appointed by the Board. Regarding the length of terms for Mediation Committee members: Each elected member serves three years. In the eventuality that one or more of the elected members is no longer able to serve, a special election will be held to replace the member(s). At the end of their three-year term, elected members may run for re-election. The three appointed seats are yearly appointments and will be re-appointed by the Board at the end of each term, or the Board will appoint a replacement member(s).


From Section 2.4.7, Evaluation Committee for Station Manager:

This committee, also known as the Management Evaluation Committee, is to start meeting each in January and to conduct management evaluations through March. Committee to be made up of three Board members (senior Board members recommended), one member elected by chosen from volunteers and programmers, and one member from the community, all appointed by the Board.

For election of representatives, see Section 3.6.

Proposed deletion from Policy Manual:

Section 3.6 REPRESENTATIVES TO THE MEDIATION AND MANAGEMENT EVALUATION COMMITTEES

3/28/06; Rev 06/27/06

3.6.1 Candidate Eligibility

All candidates shall be programmers or volunteers in good standing 30 calendar days prior to nomination.  (Note:  An employee or person contracted for services is ineligible.)

3.6.2 Voter Eligibility

All programmers and volunteers in good standing may vote.  A volunteer who delivers six hours of service to the organization in a six-month period may vote.

3.6.3 Candidates’ Forum

The election coordinator shall schedule a forum during a programmers’ and volunteers’ meeting before or at the beginning of the voting period.

3.6.4 Nomination Period

The nomination period is from until the close of the last business day (Monday – Friday) in .  The election coordinator shall notify all programmers and volunteers in writing and shall post a sign near the studios.

3.6.5 Ballots

Two representatives will be elected to the Mediation Committee and one representative to the Management Evaluation Committee.  All candidates may submit a statement. Ballots shall be mailed to all programmers and volunteers by the close of the fifth business day in, and with return envelopes addressed to the referee. For programmers, the ballots will be sent in the same mailing as the programmers’ representative ballots.  All ballots shall be returned postmarked no later than.  Ballots shall be counted by the close of the tenth business day in.  Note:  RCR’s general election policies apply.  See Section 3.1.

3.6.6 Committee Member Seating

New representatives to the Mediation Committee shall be seated at the August committee meeting. The results of the election for Management Evaluation Committee shall be announced at the August Board meeting, and that committee will usually 
Minutes
Redwood Community Radio Board of Directors
February 14, 2017, 3:30 pm
Healy Senior Center, Redway CA
Roll call
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder
MEMBER REPS:  Secretary Rob Bier, Maria Savage
PROGRAMMER REPS:  Interim President Jimmy Durchslag, Zack “Doopi” Gonzalez
ABSENT:  Cody “Comfy” Dillon, Mark Marchese
STATION MANAGER:  Cynthia Click
GUEST:  Sarah Starck
 
Approval of December and January minutes
Bier moved adoption of December minutes. Doyka seconded.  Passed with six yea votes,  Scudder abstaining.  Scudder moved adoption of January minutes, with additional language in summary of financial report.  Insert “-to-actual” following “budget” in second sentence.  Savage seconded.  Passed unanimously.
Approval of agenda
Bier moved adoption of the agenda, with elimination of items b through e under New Business, saying all would be covered in the Management Report.  Scudder seconded.  Passed with six yeas.  Durchslag abstained.
Management report
Click detailed problems discovered with termites attacking the back wall.  There may be other infestations, but this is all that was evaluated.  She has a proposal, including rodent control, from Terminex and is seeking others.  Based on that proposal, Durchslag moved to authorize expenditure of $1,200 for termite extermination and repair of the rear wall.  Scudder seconded.  Passed with six yeas.  Gonzales abstained.  Click is also seeking contractors to clean attic prior to installing new telephone system, another project for which she is seeking proposals.  She is looking for an electrician to install wiring for a security light in the front of the building.  Click said she was also seeking solutions for the wintertime pond on the handicapped parking pad.
Finance committee report
Scudder reviewed problems with producing timely financials for the Board.  She also expressed a desire to develop historical data, particularly on the disposition of the Fitch and Mapes-Bouck bequests.  Discussion turned to the need to make Durchslag a check-signer.  Apparently, the credit union requires the name of the Board vice president, a post vacated by Durchslag in becoming interim president.  Bier moved appointing Gonzales vice president.  Scudder seconded.  Passed unanimously.
Old business
a. Station-transmitter link report from Technical Director
Despite unease about the cost estimates, Click was directed to proceed and to keep the Board informed.
b. Confirm email approval of Joanne Pardini for seat on Grievance Panel
Scudder moved approval.  Doyka seconded.  Passed unanimously.
New business
a. Policy Manual
Bier moved to approve latest version for distribution, with the understanding that this document is always a work-in-progress.  Savage seconded.  Passed unanimously.
b. Programmers Agreement
Scudder moved approval.  Bier seconded.  Passed unanimously.
c. Approve Jimmy Durchslag as a check signer
Doyka moved approval.  Savage seconded.  Passed unanimously.
Closed session – Legal 
Committee reports
Programmer representatives
Durchslag reported on the Jan. 14 programmers meeting, attended by 32.  Lady Flava (Eden Goldberg) has declared for the open programmer representative seat.
Mediation – Doyka
Meeting dates for training have been set on two weekends in March.
Management Evaluation 
Evaluation set for March 15.  Committee will be Durchslag, Savage, Bier and Doyka
Elections – Durchslag
Agreement that elections for Management Evaluation and Mediation Committees should be eliminated from the policy manual, having been honored in recent years more in the breach than the observance.
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
A. Board of Directors March 14, 3:30 pm, Healy Senior Center
B. Development Feb. 28, 3:00 pm
C. Executive Feb. 21, 10:00 am
D. Finance Feb. 28, 1:00 pm
E. Pledge Drive Feb. 21, 1:00 pm
 
Minutes
Redwood Community Radio Board of Directors
January 10, 2017, 3:30 pm
Healy Senior Center, Redway CA
 
 
Roll call
 
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder
MEMBER REPS:  Secretary Rob Bier, Maria Savage
PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez
 
STATION MANAGER:  Cynthia Click
 
ABSENT:  Cody “Comfy” Dillon, Mark Marchese
 
GUEST:  Daniel P. Murphy
 
Approval of December minutes
Clerical error kept draft December minutes out of meeting package.  Deferred to February.
Approval of agenda
Bier moved adoption.  Doyka seconded.  Passed unanimously.
Discussion and questions for management
There was discussion of the agenda for the annual meeting on Jan. 22.  Doyka suggested 1) remarks by the president, 2) report from the treasurer, 3) comments by individual Board members, 4) statements from Board candidates, if any.  
Finance committee report
Durchslag and Bier, among others, pointed out errors in the budget-to-actual spreadsheets.  These will probably prevent a budget-to-actual statemen from being presented at the annual meeting.  There was extended discussion of how to correct such repeated errors.  Scudder noted that for two years now, the budgeted pledge drive goals have been exceeded.  She pointed out the overage in staff pay, saying it was due primarily to the many transitions during the year.  
Old business
Transmitter link
Questions arose as to why this item is again on the agenda when there has been no plan or budget presented.  Click said equipment for the link envisioned by Technical Director Simon Fresh does not exist.  Scudder moved to table until such time as a budget is submitted.  Doyka seconded.  Passed unanimously.
New business
Security lighting
Several expressed frustration with the lack of progress on this task.  Bier moved to authorize proceeding with installation, utilizing the $7,000 designated for the task in April.  Scudder seconded.  Passed unanimously.  Click will pursue.
Replacement of President Daniel P. Murphy
Scudder moved making Durchslag interim president until officers are selected in April.  Bier seconded.  Passed unanimously.  Possible candidates were discussed for the vacant programmer representative seat.  Without a willing candidate at the moment, it will remain vacant.  
Committee reports
Programmer representatives
Durchslag reminded all of the quarterly programmers’ meeting on Jan. 14.  
Development – Jeanette Todd
Discussion revolved around Todd’s efforts to make certain that on-air messaging about fundraising hew to established themes and avoid confusion or conflicts.  There was agreement that Todd, as development director, was the appropriate person to be responsible for this.
Mediation – Doyka
The committee is looking at options for training programs.
Emergency Preparedness – Todd
Funds raised at the Democracy Now fundraiser were earmarked for emergency preparedness.  Agreement that it should go on the February agenda.
Management Evaluation
Click’s interim evaluation will take place at the end of March.
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Tuesday, Feb. 14, 3:30 pm, Healy Senior Center, Redway
Development Tuesday, Jan. 24, 3:00 pm
Executive Tuesday, Jan. 17, 11:00 am
Policy At the call of the chair
Finance Tuesday , Jan. 24, 1:00 pm
Pledge Drive Thursday, Jan. 19, 3:00 pm
Board Talk Show Wednesday, Jan. 11, 7:00 pm
 
Minutes
Redwood Community Radio Board of Directors
December 13, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
Roll call
 
BOARD-APPOINTED:  Christine Doyka, Mark Marchese
MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy
 
STATION MANAGER:  Cynthia Click
 
ABSENT:  Treasurer Sarah Scudder
 
GUESTS:  none
 
Approval of October and November minutes
Murphy moved approval of both.  Durchslag seconded.  Passed unanimously.  
Approval of agenda
Murphy moved addition of 2017 budget approval to consent calendar and a closed session.  Bier seconded.  Passed unanimously, with one abstention.  Bier moved adoption of amended agenda.  Durchslag seconded.  Passed unanimously, with one abstention.
Open time
No speakers
Consent Calendar
a. Authorize Simon Frech, Daniel P. Murphy, Cynthia Click and Sarah Scudder as check signers on Southern Humboldt Community Credit Union account.
b. Approve 2017 budget (second approval).
Murphy moved approval.  Savage seconded.  Passed unanimously.
Management report
Click reported that the Corporation for Public Broadcasting (CPB) has changed its accounting requirements for funding recipients, resulting in a delay of the first check until 2017.  She reviewed plans for year-end funding promotions and the Jan. 22 annual meeting and volunteer appreciation party.  Durchslag moved appropriation of $3,000 for the event.  Murphy seconded.  Passed unanimously.
Closed session -- legal
Finance committee report
Scudder provided a narrative report via email.  Financial documents were not available.
Old business
a. Transmitter link budget
Desired equipment does not exist.  Doyka moved to table.  Bier seconded.  Passed unanimously.
b. Rivendell costs
An extended discussion took place.  Click said the start-up work is nearly done.  Murphy moved to table.  Bier seconded.  Passed unanimously.
c. Policy manual
Durchslag expressed concern that the current draft contained changes only through March, 2016.  Changes to election dates and to manager evaluation were not included.  He moved sending it to the Policy Committee for completion.  Doyka seconded.  Passed unanimously.
New business
a. Appoint Anon Forrest of Mendocino as CAB member
Murphy moved appointment.  Doyka seconded.  Passed unanimously.
b. Reappoint as Grievance Panel members Larry Bruckenstein, Carol Van Sant, David Ordoñez and Sandra Tilles
Durchslag moved reappointments.  Dillon seconded.  Passed unanimously.
c. Funding Plan
Members expressed perplexity over this first attempt.  Murphy moved that additional work be pursued.  Gonzales seconded.  Passed unanimously.
d. 2017 Spring Fundraising:  ‘Muddy Gras’ event?
After some discussion, there was general agreement that this was a matter for the Development Director.
e. Annual payout to staff for unused vacation days
Durchslag took exception to this policy and moved to send it to the Policy Committee for reconsideration.  Bier seconded.  Passed unanimously.
Committee reports
Programmer representatives:
Durchslag noted Jan. 14 programmers’ meeting and said revised programmers’ agreement would be on agenda there.
Pledge drive – Durchslag:
There was discussion of Board members calling those who had not paid their pledges in the past year.
Building and Grounds – Murphy:
The defective slab for handicapped parked was briefly discussed.
Mediation – Doyka:
Recent joint meeting of Mediation Committee and Grievance Panel went well.  New forms are being prepared for both.
Management Evaluation – Murphy:
Although Click had requested a three-month review, she said having responsibility for the music director job made it impractical.  Reverted to six-month review.
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
A. Board of Directors January 10, 3:30 pm, Healy Senior Center
B. Development Thursday, Jan. 5, 3:00 pm
C. Executive Monday, Dec. 19, 11:00 am
D. Policy Friday, Jan. 6, 11:00 am
E. Finance Tuesday , Jan. 3, 1:00 pm
F. Board Talk Show Wednesday, Jan. 11, 7:00 pm
 
Minutes
Redwood Community Radio Board of Directors
November 10, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
Roll call
 
BOARD-APPOINTED:  Christine Doyka, Mark Marchese
MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon
PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy
 
STATION MANAGER:  Cynthia Click
 
ABSENT:  Treasurer Sarah Scudder, Maria Savage
 
GUESTS: none
 
Approval of October minutes
No minutes being available, Doyka moved approval in December.  Bier seconded.  Passed unanimously.
Approval of agenda
Bier moved removal of item Xd.  Murphy seconded.  Passed unanimously
Murphy moved approval of amended agenda.  Bier seconded.  Passed unanimously.
Consent Calendar
WHEREAS Ms. Jama Chaplain has declined opportunities to participate in KMUD’s problem solving procedures, and
WHEREAS she has submitted multiple requests for the same information, taking numerous hours of staff time and affecting their ability to fulfill their job obligations,
THEREFORE, the KMUD Board of Directors resolves that no Redwood Community Radio staff or Board member shall spend business time responding to any communications from Ms. Jama Chaplin regarding RCR, to include written and spoken communication, as well as through a third party.
The Board of Directors further resolves that Ms. Jama Chaplin is no longer a volunteer in good standing of Redwood Community Radio.
Bier moved approval.  Murphy seconded.  Passed unanimously.
Management report
Durchslag moved that RCR re-hire Stacey Edmund as RCR’s auditor, and that she keep the Board informed of her progress.  Bier seconded.  Passed unanimously.
Durchslag, Doyka and Savage were appointed to conduct a three-month review of the station manager.
Finance committee report
Doyka moved first approval of the 2017 budget.  Murphy seconded.  Passed unanimously.  Must be approved a second time at the December meeting.
Old business
a. Transmitter link budget
Durchslag moved to table the matter, in view of the fact that some information is not yet available.  Murphy seconded.  Passed unanimously.
b. Rivendell costs
Bier moved to table.  Murphy seconded.  Passed unanimously.
c. Pacifica participation
Following extended discussion, Murphy moved to table.  Doyka seconded.  Passed unanimously.  Click was asked to explore a reduction in the annual fee.
New business
d. Durchslag moved to authorize Cynthia Click, Simon Frech, Daniel P. Murphy and Sarah Scudder as check signers on RCR’s Southern Humboldt Community Credit Union account, and to remove Jeanette Todd and Julia Minton as signers on that account.  Murphy seconded.  Passed unanimously.
e. Approve policy manual
Changes have been entered in master version, but formatting problems prevent it from being available.  Bier authorized to fix those problems.  Bier moved to table.  Murphy seconded.  Passed unanimously.
f. Approve policy manual, by-law changes revising dates for Board elections
Murphy moved approval.  Doyka seconded.  Passed unanimously.  Both changes will require a second vote.
g. CAB report
After discussion, Doyka directed to thank the CAB and note that the requirement for recording Board meetings has been eliminated.
II. Committee reports
a. Programmer representatives
b. Member representatives
c. Correspondence Secretary – Doyka
d. Development
Low return on Arcata Halloween event raises question of whether to continue it.
e. Pledge drive – Durchslag
f. Policy – Dillon
g. Building and Grounds – Murphy
h. Mediation – Doyka
Mediation Committee and Grievance Panel will meet jointly Dec. 9.
i. Management Evaluation – Murphy
III. Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
A. Board of Directors December 13, 3:30 pm, Healy Senior Center
B. Development Nov. 29, 3:00 pm
C. Executive Nov. 17, 11:00 am
D. Policy Nov. 16, 11:00 am
E. Finance Nov. 29, 1:00 pm
 
 
Minutes
Redwood Community Radio Board of Directors
October 11, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
Call to order  Opening comments from the President; meeting ground rules.
 
Roll call
 
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder
MEMBER REPS:  Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy
 
STATION MANAGER:  Cynthia Click, DEVELOPMENT DIRECTOR: Jeanette Todd
 
ABSENT:  Secretary Rob Bier, Mark Marchese
 
Approval of September minutes
Doyka moved approval.  Scudder seconded.  Passed unanimously.
Approval of agenda
Murphy moved approval.  Durchslag seconded.  Passed unanimously.
Open time 
Margaret Lewis said that since joining the Mediation Committee she’s become more aware of procedures.  She said changes are happening at the station right now with old staff and new staff.  Suggested that procedures and processes be shared with members, staff, etc. because then everyone can be sure that they are being followed.  She was spurred to come today by the resolution on the Consent Calendar and she doesn’t believe that policy has been followed to spur this action.
Betty Etter objected to the resolution on the consent calendar. She thinks RCR failed to warn, talk with or work with Jama Chaplin before putting this resolution out publicly.  She has known Jama for 30 years and thinks she is all about the good and necessary details. 
Murphy, Dillon, Durchslag and Marchese spoke statement in response to the speakers. 
Consent Calendar
Murphy moved to table resolution to add “whereas” language.  Durchslag seconded.  Passed with six in favor. none opposed, one abstention.
Manager’s Report
Click said she is lacking just a little bit more information about the CAB and Mediation Committee members.  She will email the Board with what she needs. Murphy moved to table this until the November meeting. Scudder seconded. Passed unanimously.
Old business
a. Transmitter link budget
b. Rivendell costs
Murphy moved to table a and b.  Dillon seconded.  Passed unanimously.
c. 2017 budget
After some discussion, Murphy moved to table.  Dillon seconded.  Passed unanimously.
New business
a. Pacifica payment, participation
Todd noted that KMUD stills host its archive with Pacifica, but she has had trouble with them in customer service for it. Pacifica’s financial difficulties were noted.  Technical Director Simon Frech is exploring other options for hosting the archive.  We get Democracy Now! through Pacifica.  We have heard that we would be able to get Democracy Now! directly. The difference would be $4,000 annually for Democracy Now, the archive, and shows that we get occasionally to cover Public Affairs shows. Murphy moved to table.  Doyka seconded. Passed unanimously. 
b. Durchslag moved to authorize Cynthia Click as check signer for all Redwood Community Radio accounts at Community Credit Union of Southern Humboldt. Doyka seconded. Passed unanimously.
c. Murphy moved to keep the Membership Meeting and Volunteer Appreciation Party as one event in January and to amend policy, procedures and bylaws to reflect this. Dillon seconded. Passed unanimously. 
Committee reports
Member representatives
Savage reported that a friend from Island Mountain would like to throw a party at the Mateel and give the proceeds to RCR.
Community Action Board (CAB)
There will be a meeting at the Healy Senior Center on Thursday, Oct. 27, from 6-8 pm.
Development
Upcoming events: Two Halloween parties and food vending at the Casual Crop Exchange, Sunday, Oct. 23.
Management Evaluation – Murphy
Click said she would like to have a three-month review in January. Murphy moved to have the Management Evaluation committee perform a three-month review of the new Station Manager in mid-January.  Scudder seconded. Approved unanimously.
Elections – Durchslag
Second-year board members are recommended for Elections Committee membership. Durchslag and Murphy are interested in being on the committee. Jim Lamport was the referee last year; committee will check to see if he is interested in helping again.
 
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911