Minutes 

Redwood Community Radio Board of Directors

April 11, 2017, 4:00 pm

Healy Senior Center, Redway CA

 

 

Roll call

 

BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder,

Mark Marchese

MEMBER REPS: Cody “Comfy” Dillon, Maria Savage

PROGRAMMER REPS:  Interim President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales

 

STATION MANAGER:  Cynthia Click

 

ABSENT:  Secretary Rob Bier

 

Approval of March minutes

Marchese moved approval.  Doyka seconded.  Passed with five yea votes, none opposed or abstaining.

Approval of agenda

Durchslag moved approval, with addition of “Building Maintenance” to Old Business and seating of new Board members moved to follow approval of agenda.  Doyka seconded.  Passed unanimously.

New members

Sarah Starck was seated as the new members’ representative.  Eden “LADY FLAVAH” Love was seated at the new programmers’ representative.  Christine Doyka was approved for a second term as a Board-appointed member.  Durchslag thanked Dillon for his service.

Open time 

Jama Chaplin proposed changes to the compliance calendar, by-laws and an underwriter’s announcement.

 

Consent Calendar

Deletion from policy Manual Section 5.4.6, Termination of Employment [second reading]

Durschlag moved approval.  Marchese seconded.  Vote was three yeas, two nays, two abstentions. Motion failed for lack of required two-thirds approval.

Changes to Section 2.4.7, Evaluation Committee for Station Manager [second reading]

Marchese moved to table until after Board orientation so that the two, new Board members could gain more knowledge of policy.  Scudder seconded.  Passed with six yeas, one abstention.

Finance committee report

Scudder explained lack of financial documents, pointing to the pledge drive activity and a bookkeeping backup due to preparing for the audit.  She said RCR is staying on top of expenses and cash flow and promised to have better documents in May, along with a complete report.

Old business

Station-to-transmitter link, new estimates

Lacking new estimates, Durchslag moved to table.  Starck seconded.  Passed unanimously.

Orientation planning

Board orientation will take place from 10:00 am to 2:00 pm on May 4 at Heart of the Redwoods Community Hospice in Garberville.  Potluck lunch.

Policy Manual changes to conform with elimination of elections for Management Evaluation Committee (see attachment)

Referred to Policy Committee.

Building Maintenance

Click will continue bringing future expenditures to the Board for its approval.

 

New business

Nominations for appointed Board seat

Durchslag moved to reappoint Doyka.  Scudder seconded.  Passed with six yeas, Doyka abstaining.

By-laws changes

Durchslag moved to send back to Policy Committee.  Scudder seconded.  Passed unanimously.

 

Minutes

Redwood Community Radio Board of Directors

March 14, 2017, 3:30 pm

Healy Senior Center, Redway CA

 

Roll call

 

BOARD-APPOINTED:  Correspondence Secretary Christine Doyka, Treasurer Sarah Scudder, Mark Marchese

MEMBER REPS:  Maria Savage, Secretary Rob Bier

PROGRAMMER REPS:  Interim President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales

 

ABSENT:  Cody “Comfy” Dillon, Station Manager Cynthia Click

 

GUESTS:  Sarah Starck, Bob Froelich, Eden “Lady Flavah” Goldberg

 

Approval of February minutes

Bier moved approval, with correction of the name of Marian Mapes-Bouck and the $12,000 mentioned in  the management report; it is actually $1,200.  Doyka seconded.  Passed unanimously.

Approval of agenda

Items VI. Consent Calendar and XII. Closed Session were removed as errors.  Board meeting time was added under New Business.  Durchslag moved approval with those changes.  Savage seconded.  Passed unanimously, with Scudder abstaining.

Open time

Bob Froelich spoke about the proposed deletion of elections for Mediation Committee members.  He urged the Board to retain the current practice, that it is part of a system of checks and balances.

Management report

In Click’s absence, discussion focused on her written report.

Discussion and questions for management

Bier asked if the estimate for electrical work at the back of the building included work to repair the hole there.  He also suggested that the question be placed on the April agenda of how RCR’s workers’ compensation was allowed to lapse.

 

Finance committee report

Scudder reported that preliminary figures from the previous weekend’s Animal Party indicate that it broke approximately even.  She suggested that future budgets include a line item to provide funds for building maintenance and equipment replacement.  Working from requests in Scudder’s written report, Marchese moved approval of borrowing $25,000 from reserve.  Doyka seconded.  Passed unanimously.  Bier moved approval of emptying the new reserve, with the stipulation that it be paid back with payments of $500 a month.  Marchese seconded.  Passed unanimously.  Both those motions were made to deal with cash shortfalls in this time of a seasonal low ebb in finances.  Durchslag moved approval of a credit card for Click, asking the Policy Committee to develop controls for its use.  Savage seconded.  Passed unanimously.

Old business

Station-to-transmitter link, new estimates

Since no estimates had been made, Bier moved to table..  Durchslag seconded.  Passed unanimously.

Confirm email vote on new telephone system

Gonzales moved to confirm this email vote.  Doyka seconded.  Passed unanimously.

Building maintenance updates

This was covered in the management report.  The question arose of whether the Board needed to approve any other of the expenditures.  Scudder moved to table that question.  Marchese seconded.  Passed unanimously.

New business

Policy manual changes (see attachment)

Delete second to last paragraph in section 5.4.6, Termination of Employment.

Bier moved to approve.  Gonzales seconded.  Passed with five yea votes, two nay votes.

Make indicated changes in Section 2.5.4.1, Mediation Committee Guidelines and Responsibilities and Section 2.4.7, Evaluation Committee for Station Manager.  Delete Section 3.6, Representatives To The Mediation And Management Evaluation Committees.

Scudder moved to send changes in Section 2.5.4.1, Mediation Committee Guidelines and Responsibilities, back to the Policy Committee, with instructions to retain voting for the two volunteer and programmer committee members and to correct confusing language in the section.  Bier seconded.  Passed unanimously.  Bier moved to adopt the changes proposed for Section 2.4.7, Evaluation Committee for Station Manager.  Passed with four yea votes, three nay votes.  The motion passed.  Gonzales moved sending the deletion of Section 3.6 back to the Policy Committee, in light of the previous votes.  Doyka seconded.  Passed unanimously.  [The vote to change Section 2.4.7 must be reaffirmed at the April Board meeting before taking effect.]

Orientation planning

Durchslag, Bier and Gonzales volunteered to assist in preparing the Board members’ binders.  Scudder moved to table consideration of a date and location pending consultation with Click.  Doyka seconded.  Passed unanimously.

Meeting time

Doyka moved changing the starting time for future Board meetings to 4:00 pm.  Scudder seconded.  Passed unanimously.

Committee reports

Mediation – Doyka

Dates are set for the training, in Garberville:  March 31 - April 2 and April 8 - 9.  All interested parties are welcome.  Fee is $300.

Management Evaluation 

Set time and date upon Click’s return.

Committee meeting schedule

Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.

Board of Directors Tuesday, April 11, 4:00 pm, Healy Senior Center, Redway

Development Tuesday, March 28, 3:00 pm

Executive Tuesday, March 21, 11:00 am, Calico’s, upstairs, Garberville

Policy Wednesday, March 22, 11:00 am

Finance Thursday, April 8, 11:00 am

 

…………………………..

Proposed for Deletion from the Policy Manual

Purpose: Remove Board, station manager abilities to suspend termination procedures

From Section 5.4.6, Termination of Employment:

In any given instance, the appropriate supervising body (RCR Board of Directors or the station manager), at either body’s sole discretion, may elect to not follow the above guidelines for the termination of employment.

Proposed changes to the Policy Manual

Purpose: Eliminate election of Mediation and Mgt Evaluation Committee members

[Deletions are lined out.  Additions are underlined.]

From Section 2.4.5.1, Mediation Committee Guidelines and Responsibilities:

The committee is to be composed of five members.  KMUD programmers and volunteers will elect two of these seats. The Board of Directors selects and appoints the remaining three five seats made up of one Board member, one community member, one volunteer, one programmer and one person of any category at the Board’s discretion. To be considered a “Community Member”, a person must not be a KMUD Board member, programmer or active KMUD volunteer.  The committee may request that a specific sixth member (of any category) be appointed by the Board. Regarding the length of terms for Mediation Committee members: Each elected member serves three years. In the eventuality that one or more of the elected members is no longer able to serve, a special election will be held to replace the member(s). At the end of their three-year term, elected members may run for re-election. The three appointed seats are yearly appointments and will be re-appointed by the Board at the end of each term, or the Board will appoint a replacement member(s).

From Section 2.4.7, Evaluation Committee for Station Manager:

This committee, also known as the Management Evaluation Committee, is to start meeting each in January and to conduct management evaluations through March. Committee to be made up of three Board members (senior Board members recommended), one member elected by chosen from volunteers and programmers, and one member from the community, all appointed by the Board.

For election of representatives, see Section 3.6.

Proposed deletion from Policy Manual:

Section 3.6 REPRESENTATIVES TO THE MEDIATION AND MANAGEMENT EVALUATION COMMITTEES

3/28/06; Rev 06/27/06

3.6.1 Candidate Eligibility

All candidates shall be programmers or volunteers in good standing 30 calendar days prior to nomination.  (Note:  An employee or person contracted for services is ineligible.)

3.6.2 Voter Eligibility

All programmers and volunteers in good standing may vote.  A volunteer who delivers six hours of service to the organization in a six-month period may vote.

3.6.3 Candidates’ Forum

The election coordinator shall schedule a forum during a programmers’ and volunteers’ meeting before or at the beginning of the voting period.

3.6.4 Nomination Period

The nomination period is from until the close of the last business day (Monday – Friday) in .  The election coordinator shall notify all programmers and volunteers in writing and shall post a sign near the studios.

3.6.5 Ballots

Two representatives will be elected to the Mediation Committee and one representative to the Management Evaluation Committee.  All candidates may submit a statement. Ballots shall be mailed to all programmers and volunteers by the close of the fifth business day in, and with return envelopes addressed to the referee. For programmers, the ballots will be sent in the same mailing as the programmers’ representative ballots.  All ballots shall be returned postmarked no later than.  Ballots shall be counted by the close of the tenth business day in.  Note:  RCR’s general election policies apply.  See Section 3.1.

3.6.6 Committee Member Seating

New representatives to the Mediation Committee shall be seated at the August committee meeting. The results of the election for Management Evaluation Committee shall be announced at the August Board meeting, and that committee will usually 

 Update May 3, 2017

On Tuesday, May 2nd professional climbers from Six Rivers Communications in Eureka installed a signal antenna to restore service to much of the area served by the original antenna array. Due to the nature of the temporary antenna the signal is not quite as strong and will not reach as far as before the damage occurred. We are working with our consulting engineer on a permanent replacement that will restore full service, and will last for years to come.

 

We're looking at Tuesday, May 2 to mount a temporary antenna. Weather forecast looks good, and highway 101 should be open by then.

 

Highway 101 is closed again, so a repair crew won't be able to get to the transmitter site. Replacing the antenna is a high priority, and may happen as soon as the highway opens, except on the weekend, due to increased (overtime) cost for the tower climbers. We're hoping for Friday or Monday.

Update 4/24/2017
Depending on road and weather conditions a temporary antenna will be installed on Thursday, April 27. The signal will not be as strong as with the original antenna array, but at least there will be a signal.

 

 

KLAI is a repeater for KMUD, the non-commercial station licensed to Garberville. KMUD started broadcasting in 1987, and KLAI started as a low power translator, financed and installed largely by volunteers in the early 1990s.

 

The installation also transmits Radio Bilingue, a non-commercial radio network based in Fresno, California, on their station KVUH, 88.5 FM. The two radio stations share equipment and an antenna array. Radio Bilingue has programs in Spanish and English, music and news. The two organizations jointly installed the equipment in 2006, at the same time increasing the KLAI signal to 500 watts, and KVUH to 1,000 watts.

 

KMUD provides daily local and regional news at 6 pm, and call-in talk shows six days a week and a vast range of music. Community support is critical to keep both stations on the air.

 

 The stations will be reinstalling antennas as soon as possible. It may take several weeks for equipment to arrive and for the weather to be sunny and calm enough for tower climbers to complete their work. 

 

For more information see http://kmud.org and http://radiobilingue.org. Both stations also broadcast on the internet.

 

Top photo: Antenna broke and fell to the ground.
Middle photo: Tower site on April 15, 2017
Bottom photo: Tower on September 15, 2014

 

 

 

 

 

Minutes

Redwood Community Radio Board of Directors

February 14, 2017, 3:30 pm

Healy Senior Center, Redway CA

Roll call

BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder

MEMBER REPS:  Secretary Rob Bier, Maria Savage

PROGRAMMER REPS:  Interim President Jimmy Durchslag, Zack “Doopi” Gonzalez

ABSENT:  Cody “Comfy” Dillon, Mark Marchese

STATION MANAGER:  Cynthia Click

GUEST:  Sarah Starck

 

Approval of December and January minutes

Bier moved adoption of December minutes. Doyka seconded.  Passed with six yea votes,  Scudder abstaining.  Scudder moved adoption of January minutes, with additional language in summary of financial report.  Insert “-to-actual” following “budget” in second sentence.  Savage seconded.  Passed unanimously.

Approval of agenda

Bier moved adoption of the agenda, with elimination of items b through e under New Business, saying all would be covered in the Management Report.  Scudder seconded.  Passed with six yeas.  Durchslag abstained.

Management report

Click detailed problems discovered with termites attacking the back wall.  There may be other infestations, but this is all that was evaluated.  She has a proposal, including rodent control, from Terminex and is seeking others.  Based on that proposal, Durchslag moved to authorize expenditure of $1,200 for termite extermination and repair of the rear wall.  Scudder seconded.  Passed with six yeas.  Gonzales abstained.  Click is also seeking contractors to clean attic prior to installing new telephone system, another project for which she is seeking proposals.  She is looking for an electrician to install wiring for a security light in the front of the building.  Click said she was also seeking solutions for the wintertime pond on the handicapped parking pad.

Finance committee report

Scudder reviewed problems with producing timely financials for the Board.  She also expressed a desire to develop historical data, particularly on the disposition of the Fitch and Mapes-Bouck bequests.  Discussion turned to the need to make Durchslag a check-signer.  Apparently, the credit union requires the name of the Board vice president, a post vacated by Durchslag in becoming interim president.  Bier moved appointing Gonzales vice president.  Scudder seconded.  Passed unanimously.

Old business

a. Station-transmitter link report from Technical Director

Despite unease about the cost estimates, Click was directed to proceed and to keep the Board informed.

b. Confirm email approval of Joanne Pardini for seat on Grievance Panel

Scudder moved approval.  Doyka seconded.  Passed unanimously.

New business

a. Policy Manual

Bier moved to approve latest version for distribution, with the understanding that this document is always a work-in-progress.  Savage seconded.  Passed unanimously.

b. Programmers Agreement

Scudder moved approval.  Bier seconded.  Passed unanimously.

c. Approve Jimmy Durchslag as a check signer

Doyka moved approval.  Savage seconded.  Passed unanimously.

Closed session – Legal 

Committee reports

Programmer representatives

Durchslag reported on the Jan. 14 programmers meeting, attended by 32.  Lady Flava (Eden Goldberg) has declared for the open programmer representative seat.

Mediation – Doyka

Meeting dates for training have been set on two weekends in March.

 

Management Evaluation 

Evaluation set for March 15.  Committee will be Durchslag, Savage, Bier and Doyka

Elections – Durchslag

Agreement that elections for Management Evaluation and Mediation Committees should be eliminated from the policy manual, having been honored in recent years more in the breach than the observance.

Committee meeting schedule

Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.

A. Board of Directors March 14, 3:30 pm, Healy Senior Center

B. Development Feb. 28, 3:00 pm

C. Executive Feb. 21, 10:00 am

D. Finance Feb. 28, 1:00 pm

E. Pledge Drive Feb. 21, 1:00 pm

 

Minutes

Redwood Community Radio Board of Directors

January 10, 2017, 3:30 pm

Healy Senior Center, Redway CA

 

 

Roll call

 

BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder

MEMBER REPS:  Secretary Rob Bier, Maria Savage

PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez

 

STATION MANAGER:  Cynthia Click

 

ABSENT:  Cody “Comfy” Dillon, Mark Marchese

 

GUEST:  Daniel P. Murphy

 

Approval of December minutes

Clerical error kept draft December minutes out of meeting package.  Deferred to February.

Approval of agenda

Bier moved adoption.  Doyka seconded.  Passed unanimously.

Discussion and questions for management

There was discussion of the agenda for the annual meeting on Jan. 22.  Doyka suggested 1) remarks by the president, 2) report from the treasurer, 3) comments by individual Board members, 4) statements from Board candidates, if any.  

Finance committee report

Durchslag and Bier, among others, pointed out errors in the budget-to-actual spreadsheets.  These will probably prevent a budget-to-actual statemen from being presented at the annual meeting.  There was extended discussion of how to correct such repeated errors.  Scudder noted that for two years now, the budgeted pledge drive goals have been exceeded.  She pointed out the overage in staff pay, saying it was due primarily to the many transitions during the year.  

 

Old business

Transmitter link

Questions arose as to why this item is again on the agenda when there has been no plan or budget presented.  Click said equipment for the link envisioned by Technical Director Simon Fresh does not exist.  Scudder moved to table until such time as a budget is submitted.  Doyka seconded.  Passed unanimously.

New business

Security lighting

Several expressed frustration with the lack of progress on this task.  Bier moved to authorize proceeding with installation, utilizing the $7,000 designated for the task in April.  Scudder seconded.  Passed unanimously.  Click will pursue.

Replacement of President Daniel P. Murphy

Scudder moved making Durchslag interim president until officers are selected in April.  Bier seconded.  Passed unanimously.  Possible candidates were discussed for the vacant programmer representative seat.  Without a willing candidate at the moment, it will remain vacant.  

Committee reports

Programmer representatives

Durchslag reminded all of the quarterly programmers’ meeting on Jan. 14.  

Development – Jeanette Todd

Discussion revolved around Todd’s efforts to make certain that on-air messaging about fundraising hew to established themes and avoid confusion or conflicts.  There was agreement that Todd, as development director, was the appropriate person to be responsible for this.

Mediation – Doyka

The committee is looking at options for training programs.

 

Emergency Preparedness – Todd

Funds raised at the Democracy Now fundraiser were earmarked for emergency preparedness.  Agreement that it should go on the February agenda.

Management Evaluation

Click’s interim evaluation will take place at the end of March.

Committee meeting schedule

Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.

Board of Directors Tuesday, Feb. 14, 3:30 pm, Healy Senior Center, Redway

Development Tuesday, Jan. 24, 3:00 pm

Executive Tuesday, Jan. 17, 11:00 am

Policy At the call of the chair

Finance Tuesday , Jan. 24, 1:00 pm

Pledge Drive Thursday, Jan. 19, 3:00 pm

Board Talk Show Wednesday, Jan. 11, 7:00 pm

 

Minutes

Redwood Community Radio Board of Directors

December 13, 2016, 3:30 pm

Healy Senior Center, Redway CA

 

Roll call

 

BOARD-APPOINTED:  Christine Doyka, Mark Marchese

MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon, Maria Savage

PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy

 

STATION MANAGER:  Cynthia Click

 

ABSENT:  Treasurer Sarah Scudder

 

GUESTS:  none

 

Approval of October and November minutes

Murphy moved approval of both.  Durchslag seconded.  Passed unanimously.  

Approval of agenda

Murphy moved addition of 2017 budget approval to consent calendar and a closed session.  Bier seconded.  Passed unanimously, with one abstention.  Bier moved adoption of amended agenda.  Durchslag seconded.  Passed unanimously, with one abstention.

Open time

No speakers

Consent Calendar

a. Authorize Simon Frech, Daniel P. Murphy, Cynthia Click and Sarah Scudder as check signers on Southern Humboldt Community Credit Union account.

b. Approve 2017 budget (second approval).

Murphy moved approval.  Savage seconded.  Passed unanimously.

Management report

Click reported that the Corporation for Public Broadcasting (CPB) has changed its accounting requirements for funding recipients, resulting in a delay of the first check until 2017.  She reviewed plans for year-end funding promotions and the Jan. 22 annual meeting and volunteer appreciation party.  Durchslag moved appropriation of $3,000 for the event.  Murphy seconded.  Passed unanimously.

Closed session -- legal

Finance committee report

Scudder provided a narrative report via email.  Financial documents were not available.

Old business

a. Transmitter link budget

Desired equipment does not exist.  Doyka moved to table.  Bier seconded.  Passed unanimously.

b. Rivendell costs

An extended discussion took place.  Click said the start-up work is nearly done.  Murphy moved to table.  Bier seconded.  Passed unanimously.

c. Policy manual

Durchslag expressed concern that the current draft contained changes only through March, 2016.  Changes to election dates and to manager evaluation were not included.  He moved sending it to the Policy Committee for completion.  Doyka seconded.  Passed unanimously.

New business

a. Appoint Anon Forrest of Mendocino as CAB member

Murphy moved appointment.  Doyka seconded.  Passed unanimously.

b. Reappoint as Grievance Panel members Larry Bruckenstein, Carol Van Sant, David Ordoñez and Sandra Tilles

Durchslag moved reappointments.  Dillon seconded.  Passed unanimously.

c. Funding Plan

Members expressed perplexity over this first attempt.  Murphy moved that additional work be pursued.  Gonzales seconded.  Passed unanimously.

d. 2017 Spring Fundraising:  ‘Muddy Gras’ event?

After some discussion, there was general agreement that this was a matter for the Development Director.

e. Annual payout to staff for unused vacation days

Durchslag took exception to this policy and moved to send it to the Policy Committee for reconsideration.  Bier seconded.  Passed unanimously.

Committee reports

Programmer representatives:

Durchslag noted Jan. 14 programmers’ meeting and said revised programmers’ agreement would be on agenda there.

Pledge drive – Durchslag:

There was discussion of Board members calling those who had not paid their pledges in the past year.

Building and Grounds – Murphy:

The defective slab for handicapped parked was briefly discussed.

Mediation – Doyka:

Recent joint meeting of Mediation Committee and Grievance Panel went well.  New forms are being prepared for both.

Management Evaluation – Murphy:

Although Click had requested a three-month review, she said having responsibility for the music director job made it impractical.  Reverted to six-month review.

Committee meeting schedule

Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.

A. Board of Directors January 10, 3:30 pm, Healy Senior Center

B. Development Thursday, Jan. 5, 3:00 pm

C. Executive Monday, Dec. 19, 11:00 am

D. Policy Friday, Jan. 6, 11:00 am

E. Finance Tuesday , Jan. 3, 1:00 pm

F. Board Talk Show Wednesday, Jan. 11, 7:00 pm

 

Minutes

Redwood Community Radio Board of Directors

November 10, 2016, 3:30 pm

Healy Senior Center, Redway CA

 

Roll call

 

BOARD-APPOINTED:  Christine Doyka, Mark Marchese

MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon

PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy

 

STATION MANAGER:  Cynthia Click

 

ABSENT:  Treasurer Sarah Scudder, Maria Savage

 

GUESTS: none

 

Approval of October minutes

No minutes being available, Doyka moved approval in December.  Bier seconded.  Passed unanimously.

Approval of agenda

Bier moved removal of item Xd.  Murphy seconded.  Passed unanimously

Murphy moved approval of amended agenda.  Bier seconded.  Passed unanimously.

Consent Calendar

WHEREAS Ms. Jama Chaplain has declined opportunities to participate in KMUD’s problem solving procedures, and

WHEREAS she has submitted multiple requests for the same information, taking numerous hours of staff time and affecting their ability to fulfill their job obligations,

THEREFORE, the KMUD Board of Directors resolves that no Redwood Community Radio staff or Board member shall spend business time responding to any communications from Ms. Jama Chaplin regarding RCR, to include written and spoken communication, as well as through a third party.

The Board of Directors further resolves that Ms. Jama Chaplin is no longer a volunteer in good standing of Redwood Community Radio.

Bier moved approval.  Murphy seconded.  Passed unanimously.

Management report

Durchslag moved that RCR re-hire Stacey Edmund as RCR’s auditor, and that she keep the Board informed of her progress.  Bier seconded.  Passed unanimously.

Durchslag, Doyka and Savage were appointed to conduct a three-month review of the station manager.

Finance committee report

Doyka moved first approval of the 2017 budget.  Murphy seconded.  Passed unanimously.  Must be approved a second time at the December meeting.

Old business

a. Transmitter link budget

Durchslag moved to table the matter, in view of the fact that some information is not yet available.  Murphy seconded.  Passed unanimously.

b. Rivendell costs

Bier moved to table.  Murphy seconded.  Passed unanimously.

c. Pacifica participation

Following extended discussion, Murphy moved to table.  Doyka seconded.  Passed unanimously.  Click was asked to explore a reduction in the annual fee.

New business

d. Durchslag moved to authorize Cynthia Click, Simon Frech, Daniel P. Murphy and Sarah Scudder as check signers on RCR’s Southern Humboldt Community Credit Union account, and to remove Jeanette Todd and Julia Minton as signers on that account.  Murphy seconded.  Passed unanimously.

e. Approve policy manual

Changes have been entered in master version, but formatting problems prevent it from being available.  Bier authorized to fix those problems.  Bier moved to table.  Murphy seconded.  Passed unanimously.

f. Approve policy manual, by-law changes revising dates for Board elections

Murphy moved approval.  Doyka seconded.  Passed unanimously.  Both changes will require a second vote.

g. CAB report

After discussion, Doyka directed to thank the CAB and note that the requirement for recording Board meetings has been eliminated.

II. Committee reports

a. Programmer representatives

b. Member representatives

c. Correspondence Secretary – Doyka

d. Development

Low return on Arcata Halloween event raises question of whether to continue it.

e. Pledge drive – Durchslag

f. Policy – Dillon

g. Building and Grounds – Murphy

h. Mediation – Doyka

Mediation Committee and Grievance Panel will meet jointly Dec. 9.

i. Management Evaluation – Murphy

III. Committee meeting schedule

Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.

A. Board of Directors December 13, 3:30 pm, Healy Senior Center

B. Development Nov. 29, 3:00 pm

C. Executive Nov. 17, 11:00 am

D. Policy Nov. 16, 11:00 am

E. Finance Nov. 29, 1:00 pm

 

 

Minutes

Redwood Community Radio Board of Directors

October 11, 2016, 3:30 pm

Healy Senior Center, Redway CA

 

Call to order  Opening comments from the President; meeting ground rules.

 

Roll call

 

BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder

MEMBER REPS:  Cody “Comfy” Dillon, Maria Savage

PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy

 

STATION MANAGER:  Cynthia Click, DEVELOPMENT DIRECTOR: Jeanette Todd

 

ABSENT:  Secretary Rob Bier, Mark Marchese

 

Approval of September minutes

Doyka moved approval.  Scudder seconded.  Passed unanimously.

Approval of agenda

Murphy moved approval.  Durchslag seconded.  Passed unanimously.

Open time 

Margaret Lewis said that since joining the Mediation Committee she’s become more aware of procedures.  She said changes are happening at the station right now with old staff and new staff.  Suggested that procedures and processes be shared with members, staff, etc. because then everyone can be sure that they are being followed.  She was spurred to come today by the resolution on the Consent Calendar and she doesn’t believe that policy has been followed to spur this action.

Betty Etter objected to the resolution on the consent calendar. She thinks RCR failed to warn, talk with or work with Jama Chaplin before putting this resolution out publicly.  She has known Jama for 30 years and thinks she is all about the good and necessary details. 

Murphy, Dillon, Durchslag and Marchese spoke statement in response to the speakers. 

Consent Calendar

Murphy moved to table resolution to add “whereas” language.  Durchslag seconded.  Passed with six in favor. none opposed, one abstention.

Manager’s Report

Click said she is lacking just a little bit more information about the CAB and Mediation Committee members.  She will email the Board with what she needs. Murphy moved to table this until the November meeting. Scudder seconded. Passed unanimously.

Old business

a. Transmitter link budget

b. Rivendell costs

Murphy moved to table a and b.  Dillon seconded.  Passed unanimously.

c. 2017 budget

After some discussion, Murphy moved to table.  Dillon seconded.  Passed unanimously.

New business

a. Pacifica payment, participation

Todd noted that KMUD stills host its archive with Pacifica, but she has had trouble with them in customer service for it. Pacifica’s financial difficulties were noted.  Technical Director Simon Frech is exploring other options for hosting the archive.  We get Democracy Now! through Pacifica.  We have heard that we would be able to get Democracy Now! directly. The difference would be $4,000 annually for Democracy Now, the archive, and shows that we get occasionally to cover Public Affairs shows. Murphy moved to table.  Doyka seconded. Passed unanimously. 

b. Durchslag moved to authorize Cynthia Click as check signer for all Redwood Community Radio accounts at Community Credit Union of Southern Humboldt. Doyka seconded. Passed unanimously.

c. Murphy moved to keep the Membership Meeting and Volunteer Appreciation Party as one event in January and to amend policy, procedures and bylaws to reflect this. Dillon seconded. Passed unanimously. 

 

Committee reports

Member representatives

Savage reported that a friend from Island Mountain would like to throw a party at the Mateel and give the proceeds to RCR.

Community Action Board (CAB)

There will be a meeting at the Healy Senior Center on Thursday, Oct. 27, from 6-8 pm.

Development

Upcoming events: Two Halloween parties and food vending at the Casual Crop Exchange, Sunday, Oct. 23.

Management Evaluation – Murphy

Click said she would like to have a three-month review in January. Murphy moved to have the Management Evaluation committee perform a three-month review of the new Station Manager in mid-January.  Scudder seconded. Approved unanimously.

Elections – Durchslag

Second-year board members are recommended for Elections Committee membership. Durchslag and Murphy are interested in being on the committee. Jim Lamport was the referee last year; committee will check to see if he is interested in helping again.

 

Minutes

Redwood Community Radio Board of Directors

September 6, 2016, 3:30 pm

Healy Senior Center, Redway CA

 

Call to order  Opening comments from the President; meeting ground rules, including appointment of a director to make note of and call upon, in order, those seeking the floor.

 

Roll call

BOARD-APPOINTED:  Christine Doyka, Mark Marchese

MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon, Maria Savage

PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy

 

STATION MANAGER:  Jeanette Todd

 

ABSENT:

Treasurer Sarah Scudder

 

GUESTS:

Hillary Hatcher, Bob Froelich, Siena Klein

 

Approval of August minutes

Doyka noted that the PSRC had been listed incorrectly as, “Committee;” “Council” is correct.  Dillon moved approval, with the change.  Bier seconded.  Passed unanimously.

Approval of agenda

Durchslag moved approval.  Dillon seconded.  Passed unanimously.

Consent Calendar

Board Grievance Policy, Addition to 5.1.1:

The Board may initiate a grievance and seek mediation at its own determination.  The President shall  represent the Board and Redwood Community Radio in any mediation or other, related proceedings.

Bier moved that the policy change be sent to the Policy Committee for further consideration.  Murphy seconded.  Bier reported that Bob Froelich had met with Dillon, Murphy, Todd and himself, asserting, among other things, that the proposed policy would turn the existing problem-solving process on its head.  If so, this would be an unintended result.  Passed unanimously.

 

Management report

Todd spoke of the impending resignation of Beth Comes-Westkamper after 21 years on the KMUD staff.  She speculated aloud about possible staff realignment, saying that no decisions had been made yet.

Discussion and questions for management

Bier noted that as of July 16 the P&L showed a total for fundraising events of $15,778.23.  He asked whether, in view the investments of money and volunteer time, the effort was worth it.  This set off an extended discussion of event fundraising.  Todd pointed out that the visibility gained for the station does not show on the balance sheet, but is very important.  Durchslag asked what would replace it.  It was pointed out that the bulk of event fundraising, including Reggae on the River, has not landed on the balance sheets yet.

Finance committee report

Scudder being absent, there was no report.

Old business

a. Grass Roots Radio Conference

Gonzalez said there would be a meeting soon and suggested adding GRC to the committee reports on the agendas.

b. Transmitter link costs

Murphy moved to table the matter until a budget could be provided.  Marchese seconded.  Approved unanimously.

c. Rivendell costs

Durchslag moved that the provided report be sent back and improved to include a detailed budget, the task of training programmers, and the hours needed for that and other implementation activities.  Murphy seconded.  Passed unanimously.

d. CAB organization

Klein joined the discussion of whether to stay with regional CABs or to re-establish a central one.  Marchese moved to integrate existing CABs into one, with Klein as chair.  Bier seconded.  Passed unanimously.

Closed session – Personnel

Murphy moved the hiring of Cynthia Click as station manager.  Durchslag seconded.  Passed unanimously.

Committee reports

Programmer representatives

Member representatives

Development – Todd

Pledge drive – Durchslag

Policy – Dillon

Emergency preparedness – Todd

Input - Durchslag

Committee meeting schedule

Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.

A. Board of Directors Tuesday, Oct. 11, 3:30 pm, Healy Senior Center, Redway

B. Pledge Drive Tuesday, Sept. 13, 1:00 pm

C. Development Immediately follows Pledge Drive 

D. Executive Wednesday, Sept. 8, 11:00 am

E. Policy Wednesday, Sept. 21, 10:00 am

F. Finance Tuesday, Sept. 27,1:00 pm

G. Board talk show October 12, 7:00 pm