26May2016

Minutes from Board of Directors Meetings
Minutes from Board of Directors Meetings

Minutes from Board of Directors Meetings (38)

MINUTES
Redwood Community Radio Board of Directors
April 12, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
Dan Murphy called the meeting to order, reading the mission and vision statements.  Sarah Scudder was appointed stacker.
 
Present: Board-Appointed Representatives: Christine Doyka, Mark Marchese, Treasurer Sarah Scudder
Members’ Representatives:  Cody “Comfy” Dillon, Vice President Siena Klein, Maria Savage
Programmers’ Representatives:  Secretary Jack Frybulous, President Dan Murphy
 
Station Manager Jeanette Todd
 
Absent:  Programmer Representative Jimmy Durschlag
 
Approval of March minutes
The March minutes were approved by unanimous vote.
Approval of agenda
Murphy moved to amend the agenda by adding the seating of new members next, followed by discussion of the appointed representative seat and appointment of officers.  Passed unanimously.  Todd asked Board to strike the syndication and policy manual items from Unfinished Business, noting that the Policy Committee had not met to consider either item.  Agenda, with changes, passed unanimously.
Seating of new directors
Murphy thanked Marchese, Klein and Frybulous for their service to RCR.  Member Representative Rob Bier and Programmer Representative Zack Doopi Gonzales took their seats for three-year terms.  Appointment to the open seat was deferred to the May meeting, with Mark Marchese currently the only candidate for the position.  The following were tentatively appointed officers by unanimous votes, confirmation of that to come at the Board retreat:  President, Dan Murphy; Vice President, Jimmy Durschlag; Treasurer, Sarah Scudder; Secretary, Rob Bier.
Open time 
Jama Chaplin challenged a comment made by Frybulous at the March meeting to the effect that new motions could be made at any time.  She pointed out that this would defeat the whole idea of an agenda, calling that a social contract with the membership that could only be altered by action of the full Board.  Murphy acknowledged the error.
Management report
Todd reported that the pledge drive was off to a good start, due in part to overlapping the last day of the silent drive with the first day of the on-air drive.  She said tickets for the Amy Goodman event were moving slowly, although the meet-and-greet was doing well.  Todd reiterated her concern about the large amount of staff time it is taking to implement Rivendell, suggesting that it may be necessary to reconsider the worth of the entire project.  She also repeated the need for Board packet items to be completed and submitted to her earlier.  
Finance Committee report
Scudder noted that personnel expenses are running ahead of budget for several reasons, notably due to the staff time being expended on Rivendell.  She said that topic would be taken up at the April Finance Committee meeting.  Although due Jan. 1, the Corporation for Public Broadcasting payment actually arrived in November and was partially expended before the end of the year.  That was repaid, but the CPB figure shown for Jan. 1, 2016 may not be accurate.  If so, it will be corrected.  Bookkeeper Dian Griffin needs to provide better, more timely reporting to Scudder and the Board.  Murphy said those issues could be addressed in the impending new contract with Griffin.  Dillon suggested finding volunteer help for her.  Scudder noted that Harry Jasper, former administrator at Joseph Phelps Community Hospital, has expressed a willingness to assist with finances.
Unfinished business
Security lighting.  David Katz has volunteered to provide lights, similar to those he has installed at Solar Suites, across the street from KMUD.  The grounds committee will take up particulars of the work at its May meeting.
Mural.  Chad has been delayed by personal affairs, but is enthusiastic about the project and will provide a drawing of his proposed design, perhaps by the May Board meeting.
New business
CABs and Face Book.  The northern Community Advisory Board has created its own Face Book page.  The consensus from discussion was that this is not desirable; it divides RCR’s interests and public presence.  Northern chair Emma Nation will be asked to removed the KMUE page and do all posting to the existing FB page.
 
Committee meeting schedule
Board of DirectorsMay 10, 3:30 pm, Healy Senior Center
Development April 26, 3:00 pm
ExecutiveApril 18, 11:00 am
PolicyApril 20, 11:00 am
FinanceApril 26, 1:00 pm
Board talk showApril 13, 7:00 pm
MediationApril 21, 1:00 pm
 
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
 
MINUTES
Redwood Community Radio - Board of Directors
Thursday, Mar. 10, 2016 – 3:45
Healy Senior Center – Redway, CA
 
I.Call to order: Meeting ground rules; opening comments from the President
Roll call:
board-appointed
Christine Doyka (departed 6:48), Mark Marchese, Treasurer Sarah Scudder (departed 6:44)
members’ reps
Vice-president Siena Klein, Cody Dillon, Maria Savage
programmers’ reps
Secretary Jack Frybulous, President Dan Murphy, Jimmy Durchslag (departed 6:16)
Station Manager
Jeanette Todd
II.February minutes were unanimously approved.
III.Approval of agenda – At Jeanette’s suggestion, Jack moved that Consent Calendar items B-E be removed and sent to Policy for consideration (unanimously approved). Dan’s motion that item C, Syndication policy, be removed from Unfinished Business, and agenda approval passed with identical votes: 8 yea’s, 1 abstention. The Board indicated its desire to move to New Business discussion of the Secretary’s motion to appoint a stack-keeper.
IV.Open time - Speakers will be assigned an amount of time not to exceed 5 minutes.
V.Closed Session – personnel
VI.Management report – Six new underwriters have signed up in the past ten days. JT expressed concerns about Rivendell expenses. [See the packet for more info from the Manager’s Report.] Cody’s motion that Finance should look into further Rivendell expenses passed unanimously.
 
VII.Consent calendar – Dan’s motion that item A (items B-E having been removed during agenda approval) be tabled passed unanimously.
A. The Board voted in Sept. to accept Policy’s recommendations regarding changes in Elections policy on a provisional basis. Does the Board wish to make those changes permanent? – Dan (29 Feb.): “We should vote on [this] after elections.”
B. As it has been superseded by newer policy, the following clause is stricken from Policy 4.6: “Regarding emergency fund sources, RCR shall: Set up and maintain a $20,000 line of credit with an acceptable financial institution.”
C. The following phrase is stricken from Policy 5.4.2: The Station Manager is responsible for all hires, except of course his/her own.
D. Policy 2.3.7 is deleted. It reads “Correspondence Secretaries. See Policy 2.1.5 on the two roles for Correspondence Secretaries.”
E. Policy 4.11, which currently reads - In order to use these funds, Management must submit a written proposal to the Board, including a repayment plan, and the Board must approve this proposal. - is re-written as follows: In order to use these funds, Management must first submit a written proposal and repayment plan to the Board.
VIII.Finance Com. report – CCUSH was again requested to make another presentation to the Board, this one having to do with non-profit (not personal) finances. The need for better financial information was again repeated. Dian has created a line for deferred income. Jimmy reminded the Board of phone calls should be made to unpaid pledgers before the next drive starts.
IX.Unfinished business
A. Strategic plan, check-in. (JT): Programming should be included, incl. time-slots. Exemplify the part of our mission about being the voice of the voiceless. Encouraging people to participate: programming that makes people upset (!) which makes us different from public radio.
B. Security enhancements, update: Maria will ask David Katz if he can recommend an electrician, and get more info about permits. Jeanette suggests putting in one light first, to see how it looks and functions.
C. Syndication policy [previously removed from consideration].
D. Procedures for Board decisions by email. Discussion included Sarah’s and Cody’s points that whoever initiates a Board poll should be the one at a distinct moment to know when to communicate the Board’s decision, or else delegate someone to do so.
E. Changes to Policy 5.4.3.1 - Management Evaluation. [For proposed changes, see Dan’s Feb. 29 email.] Dan moved to approve suggested changes. Christine seconded; unanimously passed [8-0].
 
X.New business
A. Mural project: storage containers. Dan wants to “let Chad loose”, and fund @ $400 [to come from Grounds budget] for materials. Siena asked for a design. 
B. Appoint to Mediation Committee: Margaret Lewis and Paul Encimer. The Board voted to confirm their seating, and did so, with 7 yea’s, 1 abstention.
C. Policy manual: access to, and procedures for updating. Jack stated he had no objection to use of Google docs, and that we use that as well as the Word-doc-based manual until we’re sure of the direction we want to move in. Cody moved to table, Jack seconded.
D. Jack moved a Board member be appointed at every meeting to take note of who is seeking the floor and call on them at the appropriate time. Dan seconded; it passed unanimously.
 
XI.Committee Reports
A.Programmers’ Reps. 28 Programmers attended. Jack and Zac took questions for about 45 minutes. The uploading of shows, among other things, was discussed.
B.Members’ Reps
C.Community Advisory Boards
D.Correspondence Secretary – Christine.
E.Development – Siena.
F.Pledge Drive [was made a standing committee 11/15] – Jimmy D.
G.Policy – Cody.
H.Building & Grounds – Dan.
I.Mediation – Christine.
J.Emergency Preparedness – Jeanette.
K.Management Evaluation – Dan.
L.Hiring – Jeanette.
M.Elections – Siena and Jimmy.
N.Networking – Jack.
 
XII.Schedule - Committee meetings 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors 2nd Tues., at 3:30 (Healy Sr. Ctr.)
B.Development 1st Mon., at 3
C.Executive 3rd Tues., at 11:30
D.Policy 3rd Wed., at 11
E.Program Selection 2nd + 4th Tues., at 1:30
F.Finance 4th Tues., at 3
G.Board talk show 2nd Wed. (Apr., Jul., Oct., Jan.)
H.Board / Staff meeting3rd Tues. (Mar., Jun., Sep., Dec.)
 
This meeting started at 3:46 and [incl. a Closed Session] ended at 7:12 (3 h, 26 m).
Approved minutes submitted on 30 April 2016.
 
Download a pdf of these minutes (with the original formatting)
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio - Board of Directors
Tues., Feb. 9, 2016 – 3:30
Healy Sr. Ctr., Redway, CA
I.Call to order: Meeting ground rules; opening comments from the President
Roll call:
board-appointed
Christine Doyka, Treasurer Sarah Scudder
members’ reps
Vice-president Siena Klein, Cody Dillon, Maria Savage
programmers’ reps
Secretary Jack Frybulous, President Dan Murphy, Jimmy Durchslag
station manager
Jeanette Todd
absent
Mark Marchese
II.Approval of Dec. and Jan. minutes was unanimous.
III.Approval of agenda. Jimmy moved that 1. procedures for Board decisions by email, and 2. Board members taking individual actions be added. Siena seconded. Unanimously approved.
IV.Open time – Rob Bier and Zack Gonzales were present.
V.Management report – JT points out that p. 30 in the packet (what’s legal in copyright law) is important reading for making policy. Station Activity Survey is also included. Public file will need to be digital by 2018. Proposal to hire SquareSpace to host our website will be forthcoming, probably in May; Syndey Morrone has offered to assist with implementation. Emergency Response 
Team has 3 facets: broadcast (how we would stay on-air in an emergency), the county’s vision, and the news room response; more on this soon. CPB non-compliance fines are listed. Amy Goodman performs Apr. 16, incl. a 40-person meet-and-greet prior to her lecture. Programming Directors are looking to revise with Programmer Reps the Programmers’ Agreement. Simon has asked for follow-up on a grant to get a new generator.
VI.Discussion, questions for Management – Jimmy offered comments on Dev’t Coordinator job description (p. 35) and differences between a Coordinator and Director; also asked if we can get health insurance for staff. Dan commented about May for Block Party, could it be in July, or coincide with a pledge drive. JT says it’s our birthday, and we should keep it close to the date.
 
VII.Consent calendar – Unanimously approved.
A. 2nd approval: Two changes are made to the section of Policy 2.3.5 [Board communications guidelines] called Meeting and Minutes:
 
i. This text, the entirety of ¶ 3, is deleted: Management shall arrange for an audio recording of the meeting, provide a copy to the Secretary within three days, and archive the original at the station for two years. Other Board members may also request a copy. Management will provide copies to the public upon request for $10 per copy.
 
ii. In ¶ 4, the phrase and/or the audio recording is also deleted. ¶ 4 reads: The Secretary shall take the best notes possible while participating fully in all discussions, read back motions as requested, and shall use those notes, others’ notes, and/or the audio recording to assist in producing accurate minutes. Documents approved by the Board will be included in their entirety in the minutes, or, long documents may be identified by date of draft.
 
B. Elections Committee appointments: Jimmy Durchslag will run Programmer elections; Maria will do Members election; Siena will be the overseer and do binders. 
 
VIII.Finance Com. report – Sarah: 2015 payroll taxes not yet incorporated into figures. 2016 budget shows a $400 deficit, but low-balling of fund-raising estimates nonetheless puts RCR in a good position. Q: Would the Board prefer a partial month that’s recent, or a whole month from a month ago. JT: would rather see what’s more up-to-date. Just received P&L for 2016. Jimmy pointed out: $121K profit from 2015 is incorrect, since 2016 grant revenue ($95K) was received in 2015. Also, all funds has been re-paid to Fitch and other funds. Net income for 2015 reported as just under $29K, but est. $20K is more accurate. Pacifica subscription (for Oct. through Sept.) was not billed till January, and that the bill has always arrived randomly; this does mean our 2015 surplus is $5K lower. We’re in the black! And look forward to being more solidly in the black. Jimmy: The budget shows a small break-even for 2016, but we believe the income is under-stated; 2015 fund-raising was surpassed by $20K; a 19-page report of 2015 profit and loss for all events is posted at the station.
 
IX.Unfinished business
A. Strategic plan, check-in: Board and Staff meeting next Tuesday. Sarah said she will meet with Jeanette to talk about funding aspects of the plan.
 
B. Update on security enhancements: property and people. Sarah asked for a list of names of people living close-by who are willing to come help with situations. JT says the parking lot is very dark at night, that we’ve been talking about this ever since she’s arrived, and re-iterates the need to light up the parking lot with tamper-proof lights. We got a quote for lighting up the entire property, vs. an underground cord to a pole. JT asked could the Board chase $4K to light up the front and put up a pole?
 
Jimmy pointed out the need to be strategic in approaching the community to fund specific projects. Sarah re-focused on the parking lot, and would feel comfortable leaving the rest of the building as-is, if we lit up the front. Dan: “and sealed the backyard”.
 
Sarah moved to approve $7500 from New Reserve, and from the Music Library account, to pay for lights in the parking lot and front of building. Jack seconded. Unanimously approved.
 
Cody will call Jim Truitt. Jeanette will call PGE. Cody suggested a Building and Grounds meeting. Maria will talk to David Katz. Dan will talk to Cynthia about the list of people to call to deal with situations, and will bring up at the Programmers’ Meeting (Feb. 20) training for those people.
 
X.New business
A. Procedures for Board decisions by email – all agree that it is important to be able to distinguish between requests for information and requests for action. Board members’ gathering information does not and should never require prior approval.
 
B. Board members taking individual actions: while not meaning to signal that individual initiative in getting balls rolling is a bad thing, it is the Board’s strong consensus that it’s best when all Board members take potentially significant actions under the umbrellas of the committees with which they are involved. Grave concerns were expressed about Board members representing themselves as Board members to representatives of other entities.
 
 
XI.Committee Reports
A.Programmers’ Reps – Next Programmers’ meeting: Sat., Feb. 20. Jimmy will do promo, Jack will email the Ps agenda, Dan will make signs for station, incl. that you are required to attend at least one event, etc. JT add to agenda participate in drives; reminder of one meeting a year, enforcement. Security. Agreement being updated: no uploading of shows.
B.Members’ Reps – Siena: a member requested that by-laws be updated on the website. 
C.Community Advisory Boards. Emma has set up a meeting. Jeanette asked if there was a response required to the letter the Board sent Emma. Dan asks about re-invigorating a central CAB. Siena: we are working at establishing a coastal CAB.
D.Correspondence Secretary – Christine.
E.Development – Siena. Submitted notes from the Jan. 19 meeting. Floor space at Mateel: 300 + 50 on the mezzanine. Discussion of breaking down the stage, and putting screen(s) outside. 300 @ $50 is break-even. Meet and greet before she speaks for 40: the first forty to put up $1000? Jeanette asked what folks here would pay: many said 50 max, Sarah said 100 with dinner. Our cost is ~ $12K. Jeanette is on top of getting a calendar for Development. JT was reimbursed $22K for fund-raising expenses last year!
F.Pledge Drive [was made a standing committee 11/15] – Jimmy D. Start Tues., Apr. 12 through Tues., the 26th. Everyone to write a promo for giving early, and ending drive early if we reach our goal. Jack will write a script for video production. Call meeting with Ruby, Bridget, Nate, Brittany.
G.Policy – Cody. Meeting next week, didn’t meet last month. Need to start working on getting old policies updated into manual.
H.Building & Grounds – Dan and Cody. Dan will do a promo to recruit for this committee. Mention in the promo a work date. Sealing off the backyard. JT: working to get a storage container.
I.Mediation – Christine. None, but Siena says a meeting is needed. Christine will call for a meeting. JT: A Programmer is requesting a grievance hearing, and is hoping for an official recommendation. But maybe it’s not complicated enough for Grievance? Or that it’s too difficult to get the GP together?
J.Emergency Preparedness – Jeanette. Bringing all the groups working independently together: what county expects from us in an emergency, what we intend to do to have the correct components, and on-air staff is prepared. Next meeting? Get a studio-transmitter link, but needs line-of-sight to the Mud and to Pratt Mtn.
K.Management Evaluation – Dan. Jimmy, Peter Ryce, Angela Zane, Christine. Report coming on Apr. 1. Peter’s writing a couple of questions. Jeanette will complete a self-evaluation. Discussion of appropriateness of getting feedback from listeners, and movement away from annual reviews.
L.Hiring – Jeanette, Christine and Dan. Shanin? Next Wed at 1.
M.Elections – Siena and Jimmy. Rob our only Member running. 2 candidates for Programmer election. Inform membership no election. Noel would retain her appointed seat one more year. Margaret Lewis is 2nd candidate for 2nd seat. No election for either Mediation or Members.
N.Networking – Jack. 
 
XII.Schedule - Committee meetings 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors 2nd Tues., at 3:30 (Healy Sr. Ctr.)
B.Development Feb. 16 at 1, followed by Pledge Drive
C.Executive Wed., Feb. 17 at 10 am
D.Policy Tues., Feb. 23 at 10
E.Program Selection 2nd + 4th Tues., at 1:30
F.Finance 4th Tues., at 3
G.Board talk show 2nd Wed. (Apr., Jul., Nov., Jan.)
H.Board / Staff meeting3rd Tues. (2/15), at 11
I. Hiring Wed., 2/17 at 1
 
This meeting started at 3:35 and ended about 6:35 (3 h, 00 m).
Minutes submitted for posting 26 Mar., 2016.
 
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio – Board of Directors
Tues., Dec 8, 2016 – 3:30
Healy Senior Center, Redway, CA
 
 
I.Call to order: Meeting ground rules; opening comments from the President
Roll call
board-appointed
Christine Doyka, Mark Marchese
members’ reps
Cody Comfy Dillon
programmers’ reps
Secretary Jack Frybulous, President Dan Murphy, Jimmy Durchslag (arr. 3:59)
station manager
Jeanette Todd
absent
Treasurer Sarah Scudder, Vice-president Siena Klein, Maria Savage
II.Approval of November minutes – postponed.
III.Approval of agenda – unanimously approved.
IV.Open time – Bill Telnes and Jama Chaplin addressed the Board; Zack Gonzales was also present. During the 16 minutes allotted to Bill, he spoke about his having been indefinitely barred from the station. Jeanette clarified that, if he had radio business, he could be at the station during business hours. Jama Chaplin said that FCC forms 316 and 323-E had not been filed, and requested a disposition; JT explained they were not yet required to be submitted.
V.Management report – Amidst a significant staff turnover, Jeanette was pleased to announce that the Hiring Committee had been unanimous in its recommendation to hire co-news directors Sydney Morrone and Isabella Vanderheiden. Our first CPB grant money arrived, and financially RCR is getting back on its feet. This reserve (called the Fitch Reserve) now has $3K, in addition to a separate reserve fund (now named the Mapes Reserve), which contains $50K. 
VI.Discussion / questions for Management – Jimmy asked if we had repaid bequest funds that we’d spent, and getting clear information about such issues has been exacerbated by the unavailability due to pressing health issues of a key provider of financial data. Jimmy clarified that the Reserve is separate from the Music Library (aka Fitch) account, and that we are aiming to replace $38K. The last drive brought in $99K (incl. $32K in the Silent Drive), for which we paid $1200 to coordinators, and (only) $56 in food over 16 days. Some Board members may start making phone calls shortly to encourage those who’ve pledged to pay. Jack thanked Jeanette for getting the Donor Snap database up and running (which allowed us to call and solicit additional pledges from past donors), but she again reminded us that Nella and Beth deserve most of the credit.
 
Five of the six board members were in favor of adding a Closed Session to discuss personnel and hiring issues.
 
VII.Consent calendar
 
VIII.Finance Com. Report – Increasing underwriting revenue is hard because the database is so shot, even bills are hard to do. Jan. 2017 target for all things. Jimmy moved the budget be accepted; I seconded. Jimmy had questions about JT getting paid (and working) less, but a motion to approve the budget with three changes – sub revenue down $10K, underwriting down $10K, adding $12K to transition budget – was unanimously approved.
 
IX.Closed session – Personnel
X.Unfinished business
A. Celebration Appreciation
(a) logistics, planning for: Band needed. Last year’s budget (with 260 people in attendance) was $2K, which traditionally is mostly spent on food, as beer and wine usually comes to us no cost. Admittance will be discussed at Development. Christine moved we authorize JT to spend up to $3K, unanimously approved.
(b) revising ballot: 2160 ballots will be sent out next week.
B. Members’ Meeting, promotion of. No lengthy discussion.
C. Strategic plan check-in. Tabled.
D. Budget check-in (done)
E. Mediation Committee, status: Maria needs to be replaced. Jama pointed out that Policy calls for two Programmer and Volunteer reps to be elected.
F. Elections Committee, status: Jimmy will see that reminders are put in Programmer boxes, and signs put up at station. 
G. Hiring Committee, update: The committee comprises Jeanette, Maria, Christine, Dan and Shahine (formerly Marcy). Brittany Hutcherson has been hired as Admin Assistant, and is working out really well. A job description for the Development Director will be ready in January.
H. Policy Committee, forms for reporting violence: Jimmy moved to approve 2.3.5 [“not share board recordings”], Dan seconded. 2nd approval for next meeting. Unanimously approved.
 
 
XI.New business
A. Broadcast from Emerald Cup: We want as many people to do live broadcasts as possible, and we don’t want to burn out Simon, who is training Nate to do live broadcasts with Eric.
 
 
XII.Committee Reports
A.Programmers’ Reps
B.Members’ Reps – Comfy will record a promo about the Members’ meeting, once we know more about entertainment, etc. 
C.Community Advisory Boards – Emma submitted a CAB report. 
D.Correspondence Secretary
E.Development
i.Pledge Drive
F.Policy – will submit a form that’s been overlooked.
G.Grounds
H.Mediation
I.Emergency Preparedness met and reported.
J.Management Evaluation – Dan will ask Angela Zane (who has agreed to serve). Jimmy asked Peter Ryce, who said yes. Julia Minton?
K.Transition
L.Elections
M.Networking – Think of a friend who wouldn’t usually come out to a meeting. Jack said he’d find out meetings of Garberville CoC and Rotary, to recruit new Board members there.
 
XIII.Schedule - Committee meetings 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors Tues., Jan. 12 – 3:30 pm (Healy Sr. Ctr.)
B.Development Wed., Dec. 16 – noon
C.Executive Tues., Dec. 15 – 11:30 am
D.Policy 2nd Mon., 10 am
E.Program Selection 2nd + 4th Tues., 1 pm
F.Finance -
G.Board talk show 2nd Wed. (Jan., Apr., Jul., Oct.)
H.Board / Staff meeting3rd Tues. (Dec., Mar., Jun., Sep.)
 
This meeting, including a Closed Session, lasted about 3 hrs, 15 mins.
 
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio – Board of Directors
Tues., Nov. 10, 2015 – 3:30
Redwood Playhouse, Garberville, CA
I.Call to order: Meeting ground rules; opening comments from the President
II.Roll call:  Members’ Reps – President Siena Klein, Cody Comfy Dillon. Programmers’ Reps – Secretary Jack Frybulous, Vice-president Dan Murphy, Jimmy Durchslag (arrived 3:36). Board-appointed – Christine Doyka (arrived 3:42), Mark Marchese. Station Manager Jeanette Todd. Absent: Maria Savage, Treasurer Sarah Scudder.
III.Approval of Oct. minutes. Siena moved to approve, Jack seconded; unanimously approved.
IV.Approval of agenda – Closed Session (personnel) added after New Business, and budget discussion added after Closed Session. Dan seconded; unanimously approved.
V.Open time - Jimmy Robinson was our sole visitor.
VI.Management report - All Board members must know what’s in the CPB Community Services Grant handout; one aspect that concerns JT is the relatively sophisticated records-keeping CPB requires of stations. $13,958 is in the Signal upgrade account; $39,770 in checking; $50K in reserve, and $3500 in a second reserve account. Suzanne Beers remains the executrix of the Fitch estate, and an accounting has been requested. Eric Kirk is said to have sent stuff twice before. 
VII.Discussion / questions for Management – Mark asked about other check-signers. Jeanette will put on CSAR that office staff had been experiencing serious email problems. 
 
VIII.Consent calendar
A. “Pledge Drive” is made a standing committee. Jack moved to approve this; Dan seconded. Unanimously approved.
B. The Board directs that Julia Minton’s name be substituted in the necessary places with that of Treasurer Sarah Scudder. Siena moved that we add Sarah, Jeanette Todd, Simon Frech, and Dan Murphy to the list of approved check-signers at the Community Credit Union of Southern Humboldt; Christine seconded. Unanimously approved.
IX.Finance Com. report – Jimmy: Oct shows $15K net income, and net of $16K for the year. We don’t believe our financial statements, because we know they don’t reflect reality, and asked JT to explain in more detail. Jeanette: many expenses are not recorded, a lot of money moved from Fitch to cover day-to-day expenses, and we don’t see that. Fundraising account not updated in more than 3 months, balance sheets not reflecting that. Coffee booth bills, and floors still unpaid for. Has to do withnot having enough time to balance accounts, concerned that when we’re not up-to-date and don’t have good numbers, seems a little ahead of ourselves to make budget for next year when this year’s budget figures aren’t in. Some underwriters haven’t been billed, money is in bank accounts, but not reflected in statements. Dian agrees that she can put in 4 hrs Tues and Fri, but a lot more time is needed. What does the Board want to see happen?
 
An additional accountant or bookkeeper is needed to help us get through this; possible candidates: Sarah, Taun Moody, the Beginnings bookkeeper, Erin Larsen. JT will ask Dian to suggest someone. Siena asked about CCUSH to come and talk to us again, to be brought up at next Finance meeting. 
X.Unfinished business
A. Strategic plan check-in – prioritizing items that came out of followup meeting, see pp 23 and 31. JT suggests each Board member takes responsibility of one event, from start to finish. Important to delegate. Reminder: get list of unpaid pledge payments. Dan asked next meeting on Strat plan, to which JT said if we could prioritize what’s on p. 31, we’ll be much closer to announcing a date for the next strat plan meeting with staff. JT will prioritize and assign items for further discussion. Comfy mentioned a program Sean showed him for long-range planning. Jim: thinks there was more there than can be done. His concern: too much. Strat plan is a wish list that needs to be narrowed down. Mark … Siena: we didn’t re-visit the progress of the Strat plan made in 2009, suggests place-holder in Board meetings’ agenda. So (again) Jeanette will tackle this and send out suggestions.
B. Issues fm policy: violence, syndication, uploading shows, financial emergencies.
Dan moved to table; Jack seconded. (This motion was later withdrawn.)
* violence still doesn’t have forms, see p. 27 of packet.
* syndication; JT and Comfy think more ppl need to be involved. Cody: not a priority now. Jim asked what’s the priority for use of our facilities? Doesn’t think it’s an issue. 
* uploading shows – see p. 28 of packet.
Jim moved to adopt the amendment to the Programmers’ Agreement as-is. Cody seconded; unanimously approved.
Prog reps will talk to  Cynthia, and the whole PA will be re-submitted in January.
* financial emergencies. I moved that “will” be substituted for “should”. Jimmy seconded. Unanimously approved. First 2 items stay with Policy.
C. Elections Com. – chair, timeline. I can’t be involved. Jim will run P election. Siena will guide Members’ election. Dan will do Mgmt Eval. Mark declares his intention to run for a Members’ seat. ACTIONS: Siena will ask Maria to join elections. Siena: a Mediation Com person (and Programmer) needs to be elected. Siena and Christine will look into Mediation Com.
 
XI.New business
A. Update compliance calendar. Dan will send us a revised version.
B. Meet in December? Dan points out the budget needs work. / Celebration
C. Continue to record Board meetings? Yes.
D. Board review of Agreements we make with sub Programmers – Note the comment at the bottom of p. 30. Jim said CC is able; Programmer reps would assist with the PDs how to handle situations. Cody suggests adding language like “for 3 weeks, or 3 shows” etc. Jimmy asks the PDs to draft the language they want, then P reps will present it to the Ps. Is there lang in the PA that subs must be reported to the PD? 
E. Hiring com update.
F. Board responses to communications / use of list-serv. Jimmy pointed out that I’d suggested Amy’s letter be replied to incl the list-serv. We empowered JT to do this. I asked if the person who expressed an interest in forming a Mendo CAB had been contacted. Siena said Anon Forest is the person’s name. Christine will write up draft replies.
 
XII.Committee Reports
A.Programmers’ Reps.
B.Members’ Reps.
C.Community Advisory Boards – Central CAB meeting scheduled for Thurs.
D.Correspondence Secretaries
E.Development
i.Pledge Drive
F.Policy
G.Grounds
H.Mediation
I.Emergency Preparedness
J.Management Evaluation
K.Transition
L.Elections
M.Networking
 
XIII.Schedule - monthly meeting times of Committees
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors Tues., Dec. 8, 3:30 pm (at the Healy)
B.Development 1st Wed., 3 pm
C.Executive
D.Finance 3rd Tues., 3 pm
E.Policy Tues., Nov. 24, 10 am
F.Board talk show 2nd Wed. (Oct., Jan., April, Jul.)
G.Program Selection 2nd + 4th Tues., 1 pm
H.Board / Staff meeting3rd Tues. (Sep., Dec., Mar., Jun.)
This meeting started at 3:32 and ended at 6:14 (2 h, 42 m).
 
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio - Board of Directors
Tues., Jan. 12, 2016 – 3:30
Healy Sr. Ctr., Redway, CA
I.Call to order: Meeting ground rules; opening comments from the President
Roll call:
board-appointed
Christine Doyka, Treasurer Sarah Scudder (arrived 3:45)
members’ reps
Cody Comfy Dillon
programmers’ reps
Secretary Jack Frybulous, President Dan Murphy, Jimmy Durchslag
station manager
Jeanette Todd
absent
Maria Savage, Vice-president Siena Klein, Mark Marchese
II.Approval of Nov. and Dec. minutes. Nov minutes unanimously approved, with a minor change, re: Consent Calendar item B. Jack moved we table approval of Dec. Minutes: Also unanimously approved.
III.Approval of agenda – Jim mentioned we approved Budget in last meeting. JT reminded to add 2.3.5 to next month’s meeting. JT suggests we add Bali vacation payout (to New Business, B). Unanimously approved.
IV.Open time – Jama Chaplin spoke: Potential for confusion over names of the Fitch fund. Jeanette replied: At the last meeting, the Board decided to re-name the $50K reserve fund the Mapes reserve. The (newer) Fitch reserve fund auto-withdraws $500 monthly from checking. Also present: Dopey, Brittany Hutcherson, Michael McCaskle.
V.Management report – will create a more detailed report for Members’ Meeting. Jeanette replied to Cody’s question about withdraw from Quikbooks, having to do with the auto-withdrawal from our checking account, which happened on the 1st, but which Dian had not yet taken into account. JT: The original Fitch disbursement had $106K to begin, and needs to be trued up; monies there have already been spent or allocated. Jack asked about educating the listeners to have shorter drives. JT: Dev’t and Pledge Drive Committees need to make a thoughtful plan. Jim: Priority for Pledge Drive Committee.
VI.Discussion / questions for Management Dan asked about staff transition: JT: phenomenally positive. Had concerns that UW would be damaged, but we raised $184K. Bridget helped bring in $24K, where every business required a study session. Production Assistant hired, split between Ruby and Nate; JT and Simon meeting tomorrow to talk about Nate’s being brought on as Tech Asst. Comfy asked about how property is holding up to the rain.
 
VII.Closed Session – personnel
 
VIII.Finance Com. report – JT prepped this report, meeting planned for next Tues. JT: paperwork behind, looking forward to getting caught up. Would like to have something user-friendly for Members’ Meeting. Sarah thanked Jimmy and JT for work on budget.
IX.Unfinished business
A. Budget – has been passed, so removed from the agenda.
B. Strategic plan, check-in: JT: before next meeting of Board and Staff. 
C. Security Store – lighting, to discourage campers, and re-assure Programmers. Gate? Fencing off? (Discussion of getting a live-in caretaker has been indefinitely back-burnered.) Grounds Cmte will take over from JT what to do next.
 
X.New business
A. Office copier, new one needed: buy or lease. Lease expires Oct. 7. Copier was bought five years ago, then the company went out of business, now maintained through Wells Fargo. We save about $1200 per print job by doing it in-house. (This will be added to the June agenda.)
B. Bali vacation pay out – the winner doesn’t wanna go! and is requesting payout. Dan at first moved to not pay out people who win trips, but retracted. Jim moved we offer $1000 payout this time. Jack seconded. Unanimously passed.
 
XI.Committee Reports
A.Programmers’ Reps. Next meeting needs to be scheduled. 
B.Members’ Reps. Rob Bier, Mark Marchese. M’s meeting needs to be scheduled. Opens at 2, goes till 3. Packets on tables, President’s report, Treasurer’s report, Q-and-A. Update contact info, and include CAB schedule. Nominations will close at the end of the evening.
C.Community Advisory Boards
D.Correspondence Secretary
E.Development – report in packet. Amy Goodman, Spectacular2, Block Party after that.
i.Pledge Drive – positive response from News Dept. Many of Simon’s suggestions have already been turned into action items. 
F.Policy – Comfy: focus for 2016 is refining what we have to make it more digestible for all.
G.Grounds – Will come up with a plan for lighting. Next meeting will be scheduled online.
H.Mediation – Both Kelley and Margaret have expressed interest in serving. Christine will contact Siena about what’s happening.
I.Emergency Preparedness – meeting two months ago; like to see another one for follow-up. News room policy overlaps with station response. RCR is part of S. Humboldt’s ER units – SHED? We want a copy of their policy to see what our role is.
J.Management Evaluation – going over procedure next two weeks. Christine, Jimmy, Peter Ryce, Angela Zane, Dan. Report coming week before March BoD meeting.
K.Hiring – job description for Dev't Coordinator to come on board by end of March. 
L.Elections
M.Networking. Sarah will get in touch with me, I’ll contact Garberville CoC.
 
XII.Schedule - Committee meetings 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors From now on: 2nd Tues., 3:30 pm (Healy Sr. Ctr.)
B.Development Tues the 19th., 11 am
C.Executive Wed., Jan. 20th, 11:30 am (now normally 3rd Tues.)
D.Policy Wed., Jan. 20th 1 pm (now normally 3rd Weds. at 11)
E.Program Selection 2nd + 4th Tues., 1 pm
F.Finance Thurs the 21st at 11 – from now on 4th Tues. at 3 
G.Board talk show 2nd Wed. (Apr., Jul., Oct., Jan.): Comfy, Sarah & Alex
H.Board / Staff meeting 3rd Tues. (Mar., Jun., Sep., Dec.)
 
This meeting started at 3:35, and ended at 6:15 (2h, 40 m).
 

VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio - Board of Directors
Oct. 6, 2015 – 3:30
Healy Sr. Ctr., Redway, CA
I. Call to order: Meeting ground rules; opening comments from the President
Roll call: board-appointed Christine Doyka, Mark Marchese, Treasurer Sarah Scudder
members’ reps Vice-president Siena Klein, Cody Comfy Dillon, Maria Savage
programmers’ reps Secretary Jack Frybulous, President Dan Murphy, Jimmy Durchslag
station manager Jeanette Todd
II. Sept. minutes were unanimously approved.
III. Approval of agenda. Dan moved to add Closed Session – personnel. Christine seconded, unanimously approved.
IV. Closed session – Personnel
V. Open time
VI. Management report – submitted.
VII. Discussion / questions for Management – Some discussion of compliance calendar. Ruby will take a month to help with audio-engineering, Nate to assist, perhaps work on a Procedures manual.

VIII. Consent calendar – unanimously approved.
A. In order to conform with changes in California law, the following sentence is hereby deleted from RCR’s Bylaws [art. IV, sec. 3]: The station Management, whether it consists of one person or a team at any given time, shall serve as ex-officio (non-voting) member(s) of the Board of Directors. [2nd approval means this is now policy.]
B. Management Evaluation is made a standing committee.
C. The Board authorizes the Station Manager to withdraw from reserve funds to cover payroll costs without prior approval. The Station Manager will immediately notify the Board that s/he has done so.

IX. Finance Com. report – Dan asked about stringers: JT leave as-is at $45K and leave salary where it’s at until transitions: leave till we know more, first pass at budget. Sarah will invite CCUSH reps to next Finance meeting. Comfy mentioned endowments.
X. The board welcomed Simon Frech to address “power increase on 91.1” (New Business, item F). JT asked about additional costs; Simon said he didn’t think Gray would charge us for filing. RCR will negotiate with PG&E to switch from the peak day plan to a lower-cost program. He also noted that the HAF gives advice on endowments for non-profits; and that our live audio streaming is handled by a company different than the one providing us web hosting.
Jimmy moved to approve the power upgrade, and look into the more cost-effective situation. Dan seconded. Unanimously approved.
XI. Unfinished business
A. Strategic plan, check-in. TBA at Thursday’s meeting, at which we’ll ID action-items. Siena: last Strat Plan only mentioned the Board. Sarah suggested those interested in certain items work on them: start email threads. Comfy suggested focusing on items costing money.
B. 40 5-lb bags coffee, 5:00. (Cost per: ~ $45 each.) Siena moved we give it away to non-profits, unanimously approved.
C. Aug. 13 report fm Policy. Dan moved to table, no progress.
D. Syndication. Tabled; sent back to Policy.
E. Photos of Mudders. Announce group photo in advance of the Programmers meeting. Jack moved to adopt Jeanette’s suggestion of having Agnes and Lynn start taking photos of Staff, then those Ps whose photos are NOT in the 2012 Program Guide. Dan seconded; unanimously approved. (Comfy will get directors’ photos.)
F. Financial emergencies: $20K in reserve. Jack moved to table this item; Dan seconded; unanimously approved.
G. Security update. Jeanette will update the KMUD family on developments in the security situation.

XII. New business
A. Elections time-line. Announcement and “nomination open” season go out early November.
B. Honoring KMUDders who cross over. Tom McBride: first BoD president, recently passed. Jeanette will look into memorializing.
Jack moved to have the PD or PAD to notify community of deaths of programmers. Christine seconded: unanimously approved.
C. Paul Encimer arrived to discuss his omsbuddy proposal which would provide a sort of advocate for those who feel unfairly treated, and report only to the Board.
Sarah moved to table, Dan seconded; unanimously approved.
D. Collecting past due pledges. Look more closely at who owes how much. Jack moved that the SM email Board members the list; unanimously approved.
E. Move location board meetings. Jack moved that BoD meetings happen at CR; Sarah seconded. Unanimously approved.
F. Power increase on 91.1 [See item X.]

XIII. Committee Reports
A. Programmers’ Reps. Oct. 17 meeting.
B. Members’ Reps.
C. Community Advisory Boards: David O., Rob Bier, Tanya Lynne (Central)
D. Correspondence Secretary. Thank you’s sent.
E. Development
i. No one blocked the poll question: Would you block Pledge Drive becoming a standing committee?
F. Policy
G. Grounds
H. Mediation. Meeting upcoming.
I. Emergency Preparedness – JT will call a meeting.
J. Management Evaluation – next step: job description.
K. Transition / Hiring meets Monday at 10. Replace Dave, Terri and Emily; Dian to be gone a couple of months.
L. Elections – Time-line is next step.
M. Networking. Jack will contact the Garberville CoC.

XIV. Schedule - Committee meetings
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A. Board of Directors 1st Tues., 3:30 pm (Redwood Playhouse)
B. Development 1st Wed., 10 am (Wed., Oct. 14, 10 am; Nov. 4, 10 am)
C. Executive 2nd Tues., 10 am
D. Policy Wed., Oct. 21, noon
E. Program Selection 2nd + 4th Tues., 1 pm
F. Finance 3rd Tues. (Oct. 20), 3 pm
G. Board talk show 2nd Wed. (Oct., Jan., Apr., Jul.) Jimmy, Maria, Sarah.
H. Board / Staff meeting Oct. 8, 10 am.
This meeting started at 3:34 and ended at 6:50 (3 h, 16 m).
Approved minutes submitted for publication on 12 NOV ’15.

VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio - Board of Directors
Tues., Sep. 8, 2015 – 3:30
Healy Senior Ctr., Redway, CA
 
I.Call to order: Meeting ground rules; opening comments from the President
II.Roll call:  MEMBERS’ REPS – President Siena Klein, Cody “Comfy” Dillon. PROGRAMMERS’ REPS – Secretary Jack Frybulous (8 mins. late), Vice-president Dan Murphy. BOARD-APPOINTED – Treasurer Sarah Scudder, Mark Marchese (18 mins. late), Christine Doyka (19 mins. late). Station Manager Jeanette Todd (ex-officio). Absent: Maria Savage, Jimmy Durchslag.
III.CCUSH presentation – Stephen Helliwell and Pat Neighbors, Financial counselor, and Senior VP. A 16-min. presentation on personal finance, incl. LIFE (Lifeline to Inspiring Financial Empowerment). Upcoming presentations will focus more on non-profit finances.
IV.Approval of August minutes. Dan moved to approve, Jack seconded; 5 in favor; 2 abstentions.
V.Approval of agenda – Jack moved to approve; Sarah seconded. Discussion: add Security, and Board binders to Unfinished Business. Unanimously approved.
VI.Open time – Present: Felix Omai (interested in security concerns); Kerry Reynolds withdrew her request for a syndication contract.
Dan moved to have Sarah ask CCUSH to present at Finance, approved.
VII.Management report – Some CPB monies spent; Programmers’ and Networking meetings needed soon. Strat Plan meeting Sep. 15-17; Silent drive stuffing: Sep 21. Oct 2-3, Trinidad. 10/24: Mateel Halloween: we do decoration, set-up, and kitchen. Nov. 3: Fall pledge drive begins (till the 17th), goal $95K. Hiring for news director is live. Some staff burn-out. Many technical problems are being addressed. ACTION – Staff asked Grounds Com. to fix holes in fences. IDs. ACTION – Forty 5-lb bags of coffee (~ $10 @) are left over from ROTR: best way to recoup money?
VIII.Discussion / questions for Management
 
IX.Consent calendar - Jack moved to approve; Dan seconded. 7 yea’s.
A. 2nd approval (first approval in June ) – The Board shall not seek private loans from community members, and directs the Policy committee to remove all language regarding maintaining or using a lender’s list. The Board directs the Station Manager to obtain a line of credit from CCUSH in the amount of $50K. (Now Policy.)
B. 1st approval – In order to conform with changes in California law, the following sentence is hereby deleted from RCR’s Bylaws [art. IV, sec. 3]: The station Management, whether it consists of one person or a team at any given time, shall serve as ex-officio (non-voting) member(s) of the Board of Directors.
C. Appoint Volunteer Tanya Lynne to Central CAB.
 
X.Finance Com. report – from July is in the Board packet: Our line of credit in place. Promote lifetime memberships? Dollar-a-day? How do we present info on fund-raising goals and events throughout the year for the benefit of future boards?
XI.Unfinished business
A. Aug. 13 report from Policy
* anti-violence
* amending Programmers’ Agreement, prohibiting uploading of shows; Jack moved to table this item; Dan seconded; unanimously approved.
B. CCN contract – removed from further consideration. Dan moved that Policy draft policy on syndication; unanimously passed.
C. HAF Oct. event: retirement planning. No discussion.
D. Security at station. Christine reported that sheriffs need previously reported incidents in order to make an assessment for mental health providers. Dan reported that most programmers did not want to block out the community with a gate. Jack will ask Lynne and talk to Agnes about beginning to collect photos. Comfy said that PG&E might attach lights to the poles in our yard. JT: “Security at the station after-hours needs to be programmer-driven.” Current policy: programmers when leaving must also ask their guests to leave. Programmer reps will talk to Programmers about various issues concerned: hanging out vs. doing KMUD-related work, “wall of shame”. New policy: no dogs inside the station.
E. Board binders for new Board members are due Sep. 30.
XII.New business
A. Committees – combine some; need fewer, need more, which ones?
how stimulate greater Programmer involvement. Dan moved to table, Sarah seconded; unanimously approved.
B. Strat Plan logistics: facets – questions? How can we involve more programmers in running the station? Outreach: this is your station. (Tabled.) JT’s big concerns: Funding, website, development of HD2.
C. Annual elections change 2016: Members will be invited to attend Celebration Appreciation, when nomination period will close; new Board members now to be seated in April. Jack moved to accept Policy’s recommendations regarding changes in Elections policy on a provisional basis; Dan seconded; unanimously approved.
D. New policy 4.6, Financial emergencies. Tabled due to incomplete information.
E. Board meetings: current day and time, or change? Tabled; TBD in Shelter Cove.
 
XIII.Committee Reports
A.Programmers’ Reps.
B.Members’ Reps.
C.Community Advisory Boards
D.Correspondence Secretary
E.Development
i.Pledge Drive
F.Policy
G.Grounds Committee is asked to meet.
H.Mediation
I.Emergency Preparedness will also meet soon; quotes are being looked at for new battery packs.
J.Management Evaluation
K.Transition
L.Elections
M.Networking
 
N. Hiring
XIV.Schedule - monthly meeting times of Committees
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors 1st Tues., 3:30 pm (at the Healy)
B.Development Mon., Sep. 21 + 1st Mon. (Oct. 5): 3 pm
C.Executive Shelter Cove
D.Finance Tues. Sep. 22, 3 pm
E.Policy Mon., Sep. 21, 10 am
F.Board talk show Wed., Oct. 14 – 7 pm: Sarah, Jimmy, Maria
G.Program Selection 2nd + 4th Tues., 1 pm
H.Board / Staff meeting3rd Tues. (Sep., Dec., Mar., Jun.)
This meeting began at 3:38, included a 22-minute break for pizzas and salad from Christine, and ended at 7:22 (3 h, 22 m).
Minutes submitted by the Secretary 12 Oct. 2015.
 
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio - Board of Directors
Mon., Aug. 10, 2015 – 3:30
Healy Sr. Ctr., Redway, CA
I.Call to order: Meeting ground rules; opening comments from the President
II.Roll call. Seating of new directors. MEMBERS’ REPS – President Siena Klein, Cody “Comfy” Dillon, Maria Savage. PROGRAMMERS’ REPS – Secretary Jack Frybulous, Vice-president Dan Murphy, Jimmy Durchslag. BOARD-APPOINTED – Christine Doyka, Mark Marchese, Treasurer Sarah Scudder.
 
Station Manager Jeanette Todd.
Absent: Sarah Scudder.
III.Approval of July minutes. Christine moved, Jack seconded. By request, language explaining what’s happening re. “ex-officio” will be added. Approved unanimously.
IV.Approval of agenda – Siena added “appoint Board member” / tentative officers. Jeanette wanted to add “approve Draft audit,” Kerry Reynold’s contract. Dan moved to approve, Jack seconded. Unanimously approved. Vote taken to approve the appointment of Sarah Scudder to the Board. Tentative officers – Christine and Maria talked about taking over the Correspondence Secretary position. ACTION - Mark will remind Bud to give Jim his binder, and Julia give Maria her binder. Comfy will continue as Parliamentarian. Siena nominated Dan for President; Jack seconded. Jimmy: conversation on fear and paranoia that’s behind some policy; wants to help stream-line financial processes.
V.Open time – Present: Bud Rogers, Rob Bier, Cynthia Click.
VI.Management report – Pledge drive and party coming up. JT logged 150 hours work past two weeks, and is under the weather. JT wants CCUSH to help board members with financial literacy. Fall Splendor meeting – their Board meets monthly for four months prior to the event; their goal this year $30K ($10K more than last year). The Strategic Plan grant has been filed. Diversity requirement – Christine to attend a workshop, may do a presentation for us. New floors and Rivendell system are in; walls are coming for studio C. Business support has come in for the new floors. KMUD will be at next Friday’s Mountain Exchange. ADA updates are complete. 
VII.Discussion / questions for Management – Reggae report: $18K net ($4K more than 2014) from coffee and merch! Emily seeks a Board member to table at the Golden Tarp awards (Sept). Hiring Committee will need to meet before pledge drive. Training, advertising, crossover: $10K for Terri, $5K for Emily. Thank John Porter (Benbow Inn) for donations toward flooring; and Dazey’s and Northern Nights for support of our participation in Northern Nights. Cody will donate to the Mateel the tables he built. KMUD’s Humboldt Halloween will be 10/24 (+ Arcata 10/31). $135K is to be raised during the second half of the year: $35K in the August drive, $100K in the fall.
VIII.Finance Com. report – Jimmy asked for a monthly budget-to-actual statement.
IX.Unfinished business
A. Reports from Policy (Policy has not met; tabled)
* amending Programmers’ Agreement: prohibiting uploading of shows.
* anti-violence
* removal of “ex-officio”
B. Dates of Celebration appreciation, annual Members’ meeting & Elections’ timing (TBD in Shelter Cove)
C. Meeting CPB requirements for diversity – transgender, racial (Shelter Cove)
D. Obtaining live broadcast eqpt: update. Brian, owner of a local business, wants a proposal from us, and is looking to become an underwriter. Jack suggested small, medium, and large proposals.
E. CNN contract [was discussed for 33 minutes following approval of the draft audit, New Business item D]: Jack suggested KR be reminded that we wait for one or two similar proposals to consider; a straw poll revealed that a majority of remaining Board members think that she be informed that RCR would like some financial consideration. She uses KMUD studios about 7 hrs/wk, so equipment usage is an issue. Jeanette: counter-propose certain standards (as we do for the news); important we not compete for sponsors. Studio-time (station support, and its compensation) is an issue.
 
X.New business
A. Revitalize Website Committee; Jack: who should be on it? Jeanette: what do we want it to do? JT wants to get away from the Website czar concept. Jack likes KVMR’s website. Get a designer; announce that Website Com is going to meet, and looking for new members. ACTION - Jimmy will convene a meeting, and get suggestions from those possibly interested.
B. Pledge Drive Committee – perhaps a chairperson is called for? (Dan and Comfy left at 5:45, and so were absent for discussion on remaining agenda items.)
C. Presidential duties, e.g., rotate facilitation of BoD meetings: TBD at Shelter Cove.
D. Approve Draft audit. Christine moved, Jimmy seconded; unanimously approved (6 yeas).
 
XI.Committee Reports
A.Hiring – to meet shortly.
B.Programmers’ Reps
C.Members’ Reps
D.Community Advisory Boards
E.Correspondence Secretary
F.Development
i.Pledge Drive
G.Policy
H.Grounds
I.Mediation
J.Emergency Preparedness
K.Management Evaluation
L.Transition
M.Elections
N.Networking
 
XII.Schedule - Committee meetings 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors Sep. 2nd Tues., 3:30 pm (Healy Sr. Ctr.)
B.Board Orientation (3 - 4 hrs) TBA early October
C.Development Tues., Aug. 11, 3 pm
D.Executive Tues., Aug. 11, 10 am
E.Policy TBA
F.Program Selection 2nd + 4th Tues., 1 pm
G.Finance TBA – Siena will coordinate with Sarah
H.Board retreat Sep 15 – 17
I.Board talk show 2nd Wed. (Apr., Jul., Oct., Jan.)
J.Board / Staff meetingWed., Sep. 16 – Shelter Cove
This meeting – in which we took no break – lasted 3 hrs, 23 mins.
Agenda submitted by the Secretary 08 SEP 2015.
 
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
 
AGENDA
Redwood Community Radio - Board of Directors
Healy Senior Center, Redway, CA
Tues., July 7, 2015 – 3:30
 
I.Call to order – Meeting ground rules; opening comments from the President
II.Roll call
BOARD-APPOINTED – Christine Doyka, Treasurer Sarah Scudder.
MEMBERS’ REPS – President Siena Klein, Julia Minton, Cody “Comfy” Dillon.
PROGRAMMERS’ REPS – Secretary Jack Frybulous, Vice-president Dan Murphy, Bud Rogers.
Station Manager Jeanette Todd.
 
Absent: Mark Marchese.
III.Approval of June minutes. Sarah seconded: 4 in favor; 2 abstained. 
IV.Approval of agenda. Dan moved to approve, Jack seconded. Unanimously approved.
V.Management report
VI.Discussion / questions for Management Bud, Dan, Jack, Julia
VII.Open time – Present: Jimmy Durchslag, Maria Savage, Simon Frech, Kerry Reynolds, Felix Omai. Simon went to a public hearing and asked that our transmission line keep going. Verizon has not shut it off, but we’re still paying for it. Frontier (aka Citizen) is taking over. Kerry brought a proposed contract to est. a relationship between her program Cannabis Consciousness News and RCR. KYBU is carrying CCN now, and other commercial stations are interested. She was asked to provide a couple of examples of situations where broadcasters have entered into situations like this one with programmers. Felix: 1) the board received my email re: passings of Chuck Rhone, Robert Crawford. 2) Flickr account deactivated, and we should get those 2 guys represented, and open All Sides Now for condolences. Dan suggested a policy for memorializing. Comfy suggested electronic memorial hanging on the wall. JT thinks the Board should re-invigorate the Website Com. Simon will look into what’s wrong with Flickr.
 
VIII.Finance Com. report – Moved $2K from fund-raising into operating account. Getting line-of-credit with CCUSH (1.13% interest!), with small incentive to pay back, and consider Boards of the future. $450 save every month. Cody: End of 2014 report still being requested.
IX.Unfinished business
A. Amendment to Programmers’ Agreement: uploading shows. Jack moved that Policy develop language around this; unanimously approved.
B. Anti-violence policy. Unanimously tabled.
C. Mural-making project for shed wall. Beautification project. Jack suggested we work to include youth. ACTION - The Grounds Committee will be asked to shepherd this.
D. News Dept. / Indiegogo funding. RCR has 2500 followers; we want those we don’t know to become members. The campaign ended in June, brought in a few hundred dollars. Q: Do the archives broadcast a “please give” message (in the same way that we want news programs to do)?
E. Board functions and roles. Unity. Back up board decisions.
F. Celebration appreciation + Members’ meeting, Elections --> Policy. Jack moved to table and discuss at Shelter Cove retreat. Dan seconded. Members’ meeting incl. treasurer’s report and year-end financial data. Unanimously tabled.
 
X.New business
A. August Board meeting moved to Monday the 10th.
B. Policy Com was requested to remove “ex-officio”, in order to bring RCR back into compliance with changes in the Nonprofit Corporations Code that took effect Jan. 1. The intention of this action is clarify that the Station Manager retains the right to attend and participate at all meetings of the board (except when the board enters executive session), but shall have – as before – no voting powers. Unanimously approved.
C. Live broadcast equipment proposal. JT said she can approach businesses to give us this money in exchange for an announcement, and asked for a list of who would be great funders. Jack asked that “battery-powered” be a feature (emergency preparedness). Julia committed to writing a grant if matching funds exist. Jack suggested this be forwarded to Dev’t for further work; unanimously approved.
D. Set up of remote studios. Simon: we have equipment that would be fine for talk. For Strategic Plan. Jack suggested a subcommittee. I will write an email. Dan: “Board might not be in favor”?
E. Diversity – transgender issues. Board attend training, have a job fair, and one other thing. A professional facilitator may not be needed. Sarah agreed to help facilitate. Make Shelter Cove three days long? Julia says mental health trainings also required. Bud moved we have diversity training on the 16th in Shelter Cove. Passed; Julia abstained.
F. Record closed sessions? Jack moved, Dan seconded, added language “recording to be deleted”. 2 yea, 5 nay, 1 abstain. Closed sessions of board meetings will continue to not be recorded even when members are absent.
G. Shift elections, or not? Not addressed.
 
XI.Committee Reports
A.Programmers’ Reps. Bud read Ed’s email about card security.
B.Members’ Reps.
C.Community Advisory Boards. No southern CAB.
D.Correspondence Secretary will email Board about an issue that’s come up.
E.Development. Next meeting Thurs., July 9 at 10 am.
i.Pledge Drive
F.Policy to meet this month, no meeting past two months.
G.Grounds will talk about mural.
H.Mediation (Noel, Lamport, Maria, Siena & Christine) needs input on cases where one person alone is interested in mediation. Bob F. suggested “consultation”.
I.Emergency Preparedness
J.Management Evaluation to start revising SM’s job description.
K.Transition meets Mon. July 20, 11 am.
L.Elections. Programmer ballots counted after July 15. The Members rep-elect is Maria Savage.
M.Networking. KBGU wants to do an event with us. Siena will call the director of the Long Valley Clinic.
 
XII.Schedule - Committee meetings 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors Mon., Aug. 10, 3:30 pm (Healy Sr. Ctr.)
B.Development Thurs., Jul 9, 10 am
C.Executive Wed., Jul 15, 1 pm
D.Policy 2nd Mon. (Jul 13), 11 am
E.Program Selection 2nd + 4th Tues., 1 pm
F.Finance 3rd Tues. (Jul 21), 3 pm
G.Board talk show 2nd Wed. (Jul 8), 7 pm - quarterly
H.Board / Staff meeting3rd Tues. (Mar., Jun., Sep., Dec.)
 
This meeting lasted 2 hrs, 57 mins, and ended with lamb stew brought by Comfy.
Agenda submitted by the Secretary 02 Sep., 2015
 
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911