25September2018

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
December 11, 2017, 3:30 pm
Heart of the Redwoods Community Hospice, Garberville CA
 
Roll call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Christine Doyka
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Eden Goldberg
 
STATION MANAGER:  Cynthia Click
 
ABSENT:  Mark Marchese, Vice President Zac  Gonzales
 
GUESTS: Johanna, Denise, behr
 
Approval of November minutes
Doyka moved adoption.  Bier seconded.  Passed unanimously.
Approval of agenda
Bier moved adoption.  Durchslag seconded.  Passed unanimously.
Open Time
Johanna proposed holding a no-cost membership meeting at the station
Management report
There was extended discussion of staff changes.  This included Simon Frech's retirement plans, Ruby Guillette's resignation as membership coordinator, and hiring of a news assistant.  
Old business
A. Approval of 2018 budget
Discussion of staff costs was the principal matter of interest.  Finance Committee members explained how the proposed salary figures were developed.  Durchslag moved approval of the 2018 budget.  Bier seconded.  Passed unanimously.
B. Reschedule financial workshop
Item was deferred until discussion of committee meeting dates.
Finance committee report
Starck discussed the Corporation for Public Broadcasting grant, its expected timing and uses.  behr was given permission to make her Open Time remarks, as requested.  She raised the matter of the expended $50,000 reserve, staff costs, fundraising events.  Starck urged a plan for better utilizing volunteers.  Durchslag pointed out that the most-organized volunteer events are the pledge drives, and that the station has not had its needs met on that score.  behr alleged that former station manager Jeanette Todd drove volunteers away, a matter which she said should be addressed.
New business
A. Elections
Bier volunteered to chair election committee.  Gonzales volunteered to be the programmers' representative.
B. Annual Membership/Volunteer Appreciation Party planning
Durchslag said the studio was too small to host the event.  Click said there was value in the meeting in addition to its being required, and that it only cost RCR $300 last year.
C. Human Resources Committee proposal
Bier and Click agreed to develop language to describe the committee, emphasizing its advisory nature.
Committee reports
Member representatives
Starck said she had received a handout from Betty Miller and that she would email copies to the Board.  There was discussion of participating in the Emerald Cup.  Click and others brought up the unfortunate history of past involvement.
Development
A policy for guiding planning and execution of special events was discussed.  Starck volunteered to draft a policy for the Development Committee's guidance.
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Development December 28, 3:00 pm
Finance December 28, 1:00 pm
Policy January 3, 11:00 am, Calico's upstairs
Executive January 3, 12:00 pm, Calico's upstairs
Board of Directors January 8, 2:00 pm, Hospice of the 
Redwoods
Board talk show January 10, 7:00 pm
Financial workshop January 11, 10:00 am
Pledge Drive January 11, 1:00 pm
Closed session - Personnel
 
Climate Awareness Logo

“No matter what people tell you. Words and ideas can change the world.”   -Robin Williams. 

 

The time for change is now. We are facing a turning point in our society where we can no longer afford to sit idly by. This is why in 2018, KMUD is committing itself to climate awareness and disaster preparedness.

Our Spring on-air pledge drive starts on Tuesday, March 20 and will feature special programming to highlight climate awareness. As we have seen with the recent disastrous fires, radio is one of the most resilient means of communication. Natural disasters and erratic weather are increasingly common, making it is more important than ever to keep our radio station alive. It is more important than ever that we continue to educate, generate awareness, share ideas, and rise up as a community. Together we are working to create a better, more just and sustainable world.

We cannot do it alone. We recognize that a lot of people are struggling this year but we are stronger when we stay united and support each other. A great way to give is by joining our monthly giving program. You can give just a small amount each month that’s affordable for you, and then we can better plan and budget knowing we have a certain amount coming in that we can rely on. But in any form we appreciate every dollar donated to us from the bottom of our hearts. 

Please send your contribution now for a chance to win one of our great gifts. Find the details below. The drawings will be held on the first day of the Pledge Drive, Tuesday March 20. The more we raise in advance, the less we will need to raise on-air!

Thank you to Rad Power for donating this rad bike!

Rover 400
Rad Power was started by two Southern Humboldt natives with a passion for alternative transportation and healthy living
The 2018 RadRover Electric Fat Bike is the ultimate all-purpose electric bike that still looks like a bike but feels like a jet. Turn heads on your next ride and make running errands an epic adventure!
Powerful 750W Bafang geared hub motor
48V 14Ah (672Wh) Lithium-Ion battery using Samsung cells
Rated for 800 charge cycles
Total Payload Capacity: 275 lbs
20 mph top speed
Estimated 25-45+ mile range
Half twist throttle and intelligent 5 level pedal assist
Full LCD display including speedometer, wattmeter, and odometer
Integrated headlight
Front suspension fork with preload adjustment and lockout
7-speed Shimano Acera drivetrain
180 mm Tektro mechanical disk brakes
26" x 4" Kenda Juggernaut fat bike tires
Bike Weight: 66.5 lbs
 

Thank you to Himalayan Rug Traders, for donating this beautiful rug!!

rugSpring2018 400Himalayan Rug Traders is located at the corner of 2nd and G Streets in Old Town Eureka.
This Tibetan rug was hand-made in Nepal from sheep wool. It is 3 by 6 feet. It is brown with a light blue border. The in store value is $600. Long-lasting and child friendly, easy to wash, soft and just gorgeous!
 
 
 
 
 
 

Thank you to Rose Court Cottage in Arcata for donating a one night stay for two! 


RoseCourt 400
This property is excellence rated by Tripadvisor and includes:
Private entrance & garden courtyard
4 blocks from Plaza and HSU Gateway
Equipped kitchenette, private tiled bath
Queen bed and sofa bed, fine linens
Down pillows and duvet
Wifi, Cable TV, DVD library, IPOD dock
Hair dryer, umbrella, sewing kit
In-room coffee and tea serviceLibrary, menu book, tourism information 
 
 
 
 
 
 
 
 
 
 
 

KMUD's Prize Drawing Rules

The disbursement of prizes from Redwood Community Radio (RCR)- KMUD is governed by the RCR Board of Directors.

Silent Drive prizes are strictly given under these qualifications:
You must get your contribution in by the first day of our Spring on-air Climate Awareness Pledge Drive on Tuesday, March 20th to be entered to win the prizes shown below.
Silent Drive Prizes have no cash value.
Silent Drive Prizes must be redeemed within one calendar year of the win date (the date in which the win was announced on air). 
Silent Drive Prizes can be transferred to a friend or family member, transference must adhere to the other applicable rules.
Silent Drive Prizes are not exchangeable. They may not be exchanged for cash, another, or different prize.
Silent Drive Prizes may be gifted back to the organization to be used in the future, should the winner not wish to obtain them.
Current sustaining members are automatically included in any drawings during this pledge drive.
No donation is necessary to enter the raffle. Send a letter or postcard to Silent Drive, KMUD, PO Box 135, Redway, CA 95560, include your address and state that you want to be entered into the raffle.

 

 

Note: find a link to download the pdf of this document near the bottom of this page

BYLAWS of REDWOOD COMMUNITY RADIO

Revised November 7, 2017

Article I. General

Section 1. This organization shall be known as Redwood Community Radio, Incorporated hereafter referred to as RCR.

Section 2. The principal office of RCR shall be located in Redway, California.

Section 3. RCR is established for the purpose of operating a 501(c)(3) non-profit non-sectarian community radio station.

Section 4. RCR is organized under the general non-profit corporation laws of the State of California.

Article II. Membership

Section 1. RCR is a membership-based organization. A “Member” is any real person who has paid at least the basic or sliding scale annual fee, or completed an approved exchange of service in lieu of fees. The Board of Directors shall determine the dollar amounts associated with the various categories of Membership. Each Member is entitled to one vote in Member elections.

Section 2.  Members who are also Programmers are entitled to vote in both Member elections and Programmer elections.

Section 3. No Member shall have any right, title, or interest in any of the property or assets of RCR, nor shall such property or assets be distributed to any Member upon dissolution of the corporation.

Article III. Meetings

Section 1. There shall be an annual meeting of the Members for the purpose of nominating their representatives to the Board of Directors and for conducting other business pertinent to RCR.

Section 2. The Board of Directors may call other meetings of the membership, as needed.

Section 3. The Board of Directors shall meet at regular monthly meetings and as necessary. There shall be a quorum of five Directors to conduct business. The date and time of the upcoming meeting shall be set at the previous meeting.

Section 4. Special meetings of the Board may be called by the President or three of the Directors. Special meetings of the Board shall be held upon four days’ notice by first-class mail or 48 hours’ notice delivered personally, by email or by telephone. Telephone shall be the first method used to attempt to contact Directors. The articles or bylaws may not dispense with notice of a special meeting.

Article IV. Election to the Board of Directors

Section 1. The Board of Directors shall consist of nine members elected for three-year terms. No Director may serve more than two consecutive full terms. A Director who is elected to fill the remaining portion of a vacated office for more than one year shall be regarded as serving one full term in that capacity. A Director who is appointed by the Board to fill a vacancy for one year or less shall not be regarded to have served a full term.

Section 2. Members of the Board shall be separately elected by three constituencies: by Members, by Programmers, and by the Board itself. Terms are staggered so that one Director in each category will be elected each year.

Section 3. No employee or contractor of RCR may serve as a voting member of the Board.

Section 4. A “Programmer” is a person who produces or substitutes for a producer of or who regularly engineers a program for RCR and who has signed a Programmer’s Agreement.

Section 5. Any Member who is not a Programmer may be elected by the Members at large to the Members’ seat.  Any Programmer may be elected by the Programmers to the Programmers’ seat. Any Member may be elected by the Board to the Board seat.  All candidates for the Board of Directors shall be Members in good standing for at least 30 days immediately prior to the time of their nomination.

Section 6. It is the intent of the Board of Directors to represent a cross-section of the community.

Article V. Nominations for Election to the Board of Directors

Section 1. Board candidates shall be nominated by Members from their respective constituencies. Any Member may nominate him- or herself for election.

Section 2. The nomination period for the Programmers’ candidates shall be from the first day of the month before the Annual Meeting until the close of the last business day (Monday through Friday) in the month following the Annual Meeting. Ballots shall be mailed to all eligible Programmers by the end of the third week in the month following the end of nominations. Marked ballots must be returned postmarked or by hand by the end of that month. Ballots shall be counted by the close of the tenth business day in the month following the close of voting.

Section 3. The nomination period for the Members’ seat shall be from the first day of the month in which the Annual Meeting is held until the end of the following month. Ballots shall be mailed to all eligible Members by the end of the third week in the month following the close of nominations. Marked ballots must be returned postmarked or by hand by the end of that month. Ballots shall be counted by the end of the tenth business day in the month following the close of voting.

Section 4. Ballots for elected Board positions shall be returned by mail to a neutral independent referee to be designated by the Board. The Referee and an Elections Committee to be appointed by the Board shall supervise the counting of the ballots and certify the tally as correct.

Section 5. New Directors shall be seated at the beginning of the regular August  meeting in the month following the close of elections. All expiring Board terms shall be considered to end after new Members are seated at that Board meeting.

Section 6. The Board shall appoint an Elections Committee, made up of three Directors, who will oversee the election process and will certify the elections at the conclusion of the ballot counting.

Article VI. Responsibilities and Duties of the Board of Directors

Section 1. The Board of Directors is responsible for establishing the policies of RCR, and for hiring, firing and supervising the station management.

Section 2. The Board shall be responsible for overseeing the finances of RCR.

Section 3. The Board shall appoint such standing committees as may be necessary for the orderly operation of RCR. The President of the Board shall appoint the chair of each standing committee, subject to the approval of a majority of the Board.

Section 4. Special committees may be created by the Board as necessary.

Section 5. Whereas the Board has ultimate responsibility for what is broadcast on KMUD, it is the responsibility of all Directors to encourage standards of broadcasting that ensure fairness, equal access and quality programming.

Article VII. Officers of the Board of Directors

Section 1. The Board shall be presided over by a President, Vice President, Secretary and Treasurer. Each officer shall be elected by the Board for a one-year term. Terms of office shall begin at the first meeting following Board elections.

Section 2. The President shall preside at all meetings of the Board, and at the annual meeting of the Members. The President shall be an ex-officio member of all Board committees. The President shall have such other powers and duties as may be prescribed by the Board.

Section 3. The Vice President shall preside in the absence of the President at any meetings, and shall have such other powers and duties as may be prescribed by the Board.

Section 4. The Treasurer shall oversee the keeping of records of all business transactions. Basic financial records available to the Board shall be posted at the RCR office and shall be available to any Member upon request for a nominal fee within a reasonable time, not to exceed one month. The Treasurer or his or her designated representative from the Finance Committee shall present a financial report at the annual Members’ meeting. The Treasurer shall audit all fundraising activities and membership drives and shall have such other powers and perform such duties as may be prescribed by the Board.

Section 5. The Secretary shall be responsible for taking minutes of all Board meetings, distributing them to Directors and posting them at the RCR office. The secretary shall have such other powers and other duties as prescribed by the Board.

Article VIII. Vacancies and Replacement of Directors

Section 1. Failure to attend two consecutive meetings of the Board without excuse is cause for removal from the Board.

Section 2. Failure of any officer to carry out the duties and responsibilities of his or her office is cause for removal from that office.

Section 3. A two-thirds majority vote of the full Board is necessary for removal of any Director from a Board Officer position, or of any Director for attendance reasons as stated above, or of any Board-elected Director.

Section 4. With very few exceptions (see Section 1 above and California Corporations Code Section 5221, which specifies certain court actions which can be cause for removal), removal of a Director elected by the Members or Programmers can only be done through a recall election.  Such a recall election of a Director by the constituency represented shall be conducted within 30 days of receipt of a petition by the Board Secretary, signed by 25% of the Programmers or 10% of general Members, requesting the recall of one or more of the current Directors. A committee of three Directors whose recall is not being sought shall be appointed to oversee the recall and subsequent election of a new representative. (See Policy Manual.)

Section 5. If any Director’s seat is vacated with one year or less remaining in that term, the Board shall appoint a replacement. If any Director’s seat is vacated with more than one year remaining in that term, there shall be a special election by the appropriate electors (which, for the Board-elected category, means the Board).

Article IX. Indemnification

Section 1. Any current or former Director or officer of RCR shall be indemnified by RCR against all liabilities, costs and expenses reasonably incurred or imposed arising out of or in connection with any action, litigation, or proceedings in which they may be involved due to their involvement with RCR. The protection is limited to the lawful conduct of responsibilities of any Director or officer.

Article X. Amendments and Ratifications

Section 1. Amendments to the Bylaws which adversely affect the voting rights of Members or Programmers must, after a ballot is approved by the Board, be voted for by a majority of the voters of that constituency who return their ballots.

Section 2. All other amendments to the Bylaws or Articles of Incorporation shall be on the agenda at two consecutive regular Board meetings, and voted on at both meetings, and at subsequent meetings if not resolved by the second meeting.  They must be approved by a two-thirds vote of the entire Board.

Article XI. Dissolution of the Corporation

Section 1. In case of dissolution of the corporation, the assets will pay off all indebtedness and all creditors. Any remaining assets shall be given to a non-profit organization(s) in southern Humboldt County. And no part of the net income or assets of this organization shall inure to the benefit of any private persons. Upon the dissolution of the corporation any assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation, shall be distributed to a nonprofit fund, foundation, or corporation which is organized and operated exclusively for charitable and educational purposes meeting the requirements for exemption provided by Section 214 of the Revenue and Taxation Code and which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue Code. This determination will be made by the Board at its final meeting.

Article XII. Policy of Non-Discrimination

Section 1. RCR shall be non-profit and nonsectarian. There shall be no discrimination in membership, employment or services due to race, color, sex, age, lifestyle, religion, national origin, sexual orientation or physical disability.

Article XIII. Community Advisory Boards

Section 1. One or more Community Advisory Boards [CABs] shall be appointed and maintained in accordance with the requirements of the Corporation for Public Broadcasting. The President shall appoint CAB members, subject to the approval of the Board.

Article XIV. Executive Committee

Section 1. The Executive Committee shall consist of the President, Vice President, Secretary and Treasurer.  The Executive Committee shall meet to set the agenda for Board meetings and to carry out any job assigned to it by the Board.

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.

Minutes
SPECIAL MEETING
Redwood Community Radio Board of Directors
July 6, 2017, 5:30 pm
Healy Senior Center, Redway CA
 
Roll Call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Corresponding Secretary Christine Doyka
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales, Eden Love
 
STATION MANAGER: Cynthia Click
 
ABSENT: Mark Marchese
 
GUEST: Kelly Lincoln
 
 
Approval of Agenda
 
Starck moved to adopt.  Doyka seconded.  Passed unanimously.
 
 
New Business
 
Annual audit
 
Click detailed problems with the novelty inventory that resulted in some not being accounted for properly.  The dollar amount was not enough to be of concern for the Corporation for Public Broadcasting; procedures are being corrected.  Discussion continued regarding several items that did not appear to match RCR’s own accounting.  Durchslag pointed out that the question before the Board was whether to accept the audit as is; apparent conflicts in accounting methods could be addressed at the next Finance Committee meeting.  
 
Bier moved acceptance of the audit.  Scudder seconded.  Passed with seven yea votes, Starck abstaining.
 
The meeting was adjourned.
 

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.

Minutes
Redwood Community Radio Board of Directors
July 11, 2017, 4:00 pm
KMUD Studios, Redway CA
 
Roll Call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Corresponding Secretary Christine Doyka
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales, Eden Love
 
STATION MANAGER: Cynthia Click
 
ABSENT: Mark Marchese
 
GUESTS:  behr, Dan Glaser, Kelly Lincoln, Michael McKaskle
 
Approval of June and July 6 Minutes
 
McKaskle asked that his statement about programmers and volunteer time be clarified to state that he believes that for every hour of time spent on the air, programmers should provide an hour of volunteer time.  
Bier moved approval of the June minutes, with McKaskle’s change.  Durchslag seconded.  Passed with seven yeas, one abstention.
Doyka moved approval of the July 6, special meeting minutes.  Durchslag seconded.  Passed unanimously.
 
Approval of Agenda
 
Scudder moved approval.  Savage seconded.  Passed unanimously.
 
Open Time 
 
Concerning the by-laws changes on the agenda, behr asked that they be tabled.  She said that the Board had failed to provide the exact wording of proposed changes twice, which would be in keeping with RCR policy and practice.
 
Consent Calendar
 
Remove two prohibited classes from definition of community member on Mediation Committee (second reading)
 
Scudder moved to table.  Doyka seconded.  Passed with five yea votes, one nay, one abstention.
 
By-laws changes regarding timing of Board elections (second reading)
 
Durchslag moved to table.  Bier seconded.  Passed with seven yeas, one abstention.
 
Management Report
 
Durchslag said he would pursue the matter of accessing and possibly giving up RCR’s safe deposit box at the Southern Humboldt Community Credit Union.  Authorized users currently are a former Board member and a former station manager.
Click reported that ads have been placed for a traffic manager; Brittany Hutcherson is resigning and leaving the area.
 
Finance Committee Report
 
The mid-year budget review will begin by email, then be taken up in the Finance Committee.
The problem of underwriting receivables was discussed.  Some underwriters are thousands of dollars in arrears due to a failure to bill them.  This was caused by RCR’s old database system, which has now been replaced for underwriting purposes.  Click said two of those debts are lost, and one is being worked out.  
Starck asked for a cash-flow statement, in addition to the documents already produced on a regular basis.  She also wants sustaining members split out of the total contributions.  She volunteered to assist Click with the novelty inventory being initiated.  Starck suggested a re-examination of paper mailings, with an eye to using email instead.  For example, pledge payment reminders could be emailed, creating some cost savings.  Sustainers might be excluded from silent drive mailings, which might also be shifted, at least in part, to email.  
 
Old Business
 
Transmission equipment: Cahto Peak and Shelter Cove
 
New Business
 
Changes to 5.5.2, Vacation Policy
Bier moved referral to Click for check into compliance with state law.  Savage seconded.  Passed unanimously.
 
Changes to Compliance Calendar
The document was reviewed, but did not require Board approval.
 
Programmer-candidates for public office
Doyka moved adoption with the final sentence removed.  Love seconded.  Passed unanimously.
 
Committee Reports
 
Programmer Representatives
Durchslag promised to circulate notes on the July 9 programmers meeting.  A discussion ensued regarding special events and their general cost.
 
Development
Savage recapped the input received from Becky Mier, development director at KBOO, Portland.
 
Mediation
Doyka said the committee wanted to provide the Board with a brief demonstration of the mediation process.  It was agreed that 15 minutes would be set aside at a future meeting for this.
 
Committee Meeting Schedule  
 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes have taken place in this schedule.
 
Board of Directors August 8, 4:00 pm, Healy Senior Center
Development July 20, 11:00 am
Executive July 26, 12:30 pm, Calico’s upstairs
Policy July 26, 11:00 am, Calico’s upstairs
Finance July 20, 1:30 pm
Board Talk Show July 12, 7:00 pm
 
Closed Session – personnel
 
Doyka moved elimination of the volunteer coordinator position.  Starck seconded.  Passed with six yea votes, one nay, one abstention.
 

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.

Minutes
Redwood Community Radio Board of Directors
October 10, 2017, 4:00 pm
Healy Senior Center, Redway CA
 
 
Roll call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Christine Doyka, Mark Marchese
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Vice President Zac Gonzales, Eden Goldberg
 
ABSENT: Station Manager Cynthia Click
 
Approval of August and September minutes
Bier moved approval of the August minutes.  Doyka seconded.  Passed with seven yea votes, one abstention.  Marchese moved approval of the September minutes.  Bier seconded.  Passed with seven yea  votes, one abstention.
Approval of agenda
Doyka moved approval.  Savage seconded.  Passed unanimously.
Open time 
Michael McKaskle asked that the July minutes be changed to more accurately reflect his remarks made in June.  In discussion, it was agreed that the Secretary could make a three-word correction without requiring formal reapproval by the Board.
Consent Calendar
A. Change Policy Manual Section 5.5.2, Vacation to eliminate annual payouts for unused vacation time and to set standards for accrual. (Please see attachment.)
B. Change Bylaws, Article 3 regarding notification of Members in case of special meetings. (Please see attachment.)
Marchese moved approval.  Gonzales seconded.  Approved unanimously.
Old business
A. Programmers Guide
Bier, Goldberg and Starck volunteered to produce a low-cost programmers guide with advertising.
New business
A. Change Bylaws, Article III, to remove specification of June as time for annual members meeting.
Durchslag moved adoption.  Doyka seconded.  Passed unanimously.
B. Dedicate one day of pledge drive income to the Mateel Community Center.
Marchese opposed the idea of giving an unknown amount of money to the Mateel, saying the Board’s first responsibility was to RCR.  Durchslag said there were other possibilities for showing support for the Mateel.  Scudder moved sending the idea to the Pledge Drive Committee for fleshing out and Board approval by phone.  There were four yea and five nay votes.  The motion failed.  Starck said only cash or credit donations should be given to the Mateel, no pledges.  A concern was raised that FCC or CPB regulations may prohibit such fundraising.  Durchslag moved that 1) all contributions to the Mateel on its day of the drive must be paid-in-full on that day, and 2) the Pledge Drive Committee should develop a detailed plan and proceed.  Bier seconded.  Passed unanimously.
Finance committee report
Scudder said the meeting was devoted primarily to talking with RCR’s external auditor about the most recent audit and other questions.  She said that went very well.  Starck’s proposed changes to bookkeeping procedures will be reviewed by Finance.  Scudder promised a 2018 budget for the November meeting.
Committee reports
Programmer representatives
Durchslag said he was continuing to try organizing a programmers’ meeting, preferably before the pledge drive.
Development – Savage
Report is attached to agenda.
Pledge Drive – Durchslag
He noted that persons making pledges are typically sent only one reminder notice, suggesting various ways of handling that.
Management Evaluation
Durchslag shared en evaluation form for staff members.  He said Click had not yet turned in her self-evaluation and that he expected it soon after her pending return from vacation.
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
A. Board of Directors November 7, 3:30 pm, Healy Senior Center
B. Development October 26, 3:00 pm
C. Executive October 17, noon, Calico’s upstairs
D. Policy October 17, 11:00 am, Calico’s upstairs
E. Finance October 26, 1:00 pm
F. Pledge Drive 3rd Tuesday, 1:00 pm
G. Board talk show October 11, Bier and Goldberg
 
………………………………
ATTACHMENT TO MINUTES, CONSENT CALENDAR
Deleted language is lined-out.  New language is underlined.
ITEM A, POLICY CHANGE
5.5.2 VACATION
Vacation time accrues for employees (minimum 24 hours per week) from the first day of employment and can be used after the completion of 30 days of employment.  Vacation time must be accrued before it can be used.  The accrual factor is based upon a 40-hour work week.  This would be: five eight days for the first year, 10 days the second year, 15 days after five years and 20 days per year thereafter. Employees who work less than 40 hours will accrue vacation at the appropriate percentage of this rate.  There will be a limit of one year of unused vacation time earnings for the year that the vacation day is based upon. Unused vacation days will be paid out each December.  Vacation accrual will not be carried over, so that every year begins with a clean slate.  Unused vacation days may be carried over to subsequent years, with the proviso that no more days than 1.75 times the employee’s current annual accrual rate may be accrued. Vacation days may only be converted to a cash payout upon separation. RCR strongly encourages each paid employee to use vacation time each year.  The intent is 1) that each employee actually gets an annual rest, and 2) that prolonged absences not negatively impact RCR.  Exempt employees will accrue vacation hours based on actual hours worked.
 
[This policy change will take effect on January 1, 2018.]
ITEM B, BYLAWS CHANGE
Article III. Meetings
…………….
 
Section 4. Special meetings of the Board may be called by the President or three of the Directors. Special meetings of the Board shall be held upon four days’ notice by first-class mail or 48 hours’ notice delivered personally, by email or by telephone. Telephone shall be the first method used to attempt to contact Directors. The articles or bylaws may not dispense with notice of a special meeting.
 
ATTACHMENT TO MINUTES, NEW BUSINESS
Deleted language is lined-out.  New language is underlined.
ITEM A, BYLAWS CHANGE
Article III. Meetings
 
Section 1. There shall be an annual meeting of the Members preceding the regular June Board meeting for the purpose of nominating their representatives to the Board of Directors and for conducting other business pertinent to RCR.
Section 2. The Board of Directors may call other meetings of the membership, as needed.
Section 3. The Board of Directors shall meet at regular monthly meetings and as necessary. There shall be a quorum of five Directors to conduct business. The date and time of the upcoming meeting shall be set at the previous meeting.
Section 4. Special meetings of the Board may be called by the President or three of the Directors. Special meetings of the Board shall be held upon four days’ notice by first-class mail or 48 hours’ notice delivered personally or by telephone. Telephone shall be the first method used to attempt to contact Directors. The articles or bylaws may not dispense with notice of a special meeting.
 

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.

Minutes
Redwood Community Radio Board of Directors
November 7, 2017, 3:30 pm
KMUD Studios, Redway CA

Roll call

BOARD-APPOINTED: Christine Doyka, Mark Marchese
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag

STATION MANAGER: Cynthia Click

ABSENT: Treasurer Sarah Scudder, Vice President Zac Gonzales, Eden Goldberg

GUESTS: behr, Michael McKaskle, Kelley Lincoln

Approval of October minutes
Marchese moved approval. Savage seconded. Passed unanimously.
Approval of agenda
Starck moved addition to New Business of an item on changes to bookkeeping procedures (contained in the Finance Committee report). Doyka seconded. Passed unanimously. Durchslag moved addition to New Business of a community meeting discussion. Savage seconded. Passed unanimously. Durchslag moved approval of the agenda, as amended. Starck seconded. Passed unanimously.
Consent Calendar
Change Bylaws, Article III, to remove specification of June as time for annual members meeting. (Please see attachment.)
Doyka moved approval. Marchese seconded. Passed unanimously.
Management report
There was an extended discussion of the ongoing Pledge Drive. Click expressed concern, saying she saw low energy and a shortage of volunteers. Durchslag said he had not seen that, that the energy seemed good. Savage also said the energy level seemed good. Click said that in the future, reports from the programming, development and membership departments would be incorporated in her management report and no longer provided separately.
Finance committee report
The report detailed changes made from the 2017 budget in creating the 2018 draft budget. It also contained seven proposals concerning bookkeeping and related financial matters. Not all were deemed as requiring Board approval. Bier moved approval of a change in RCR’s accounting to a modified cash basis. Starck seconded. Passed unanimously. Durchslag moved that all bad debt more than a year old be written off. Starck seconded. Passed unanimously. Starck moved that RCR re-hire its audit accountant, Stacey Edgmon. Doyka seconded. Passed unanimously. Starck moved closure of three checking accounts held at the Southern Humboldt Community Credit Union: “Building Expansion,” #15290; “Full Power Upgrade,” #15268; “New Reserve Fund,” carried on RCR books as 1-1051, with all funds to be re-deposited in RCR’s main account. Doyka seconded. Passed unanimously.
New business
Draft 2018 budget
Bier moved preliminary approval. Marchese seconded. Passed unanimously.
[At this point Kelly Lincoln was permitted to deliver remarks à la “Open Time.” She congratulated the Board on getting old debt out of the budget; raised questions of how trade is treated in the budget; suggested that monthly contributors’ credit cards be used only for one year, then renewed; said she was concerned with how the reserve had been handled in 2016,]
Set workshop on reading financials
This informal review of elementary accounting practices was set for Nov. 21 at 2:00 pm.
Changes to bookkeeping procedures
(Please see “Finance committee report.”)
Community meeting
Meeting was set for Nov. 30, 6:30-8:30 pm, possibly at the Redwood Playhouse. Click will circulate draft agenda to Board.

Committee reports
Programmer representatives
Durchslag reported that some 30 persons showed up for the programmers’ meeting. There was much discussion of the news and station finances. He called it, “a really good meeting.” (See notes in Board packet.)
Management Evaluation
Input has been received from staff members, as well as Click’s self-evaluation. Follow-up meeting will occur soon.
Elections – Durchslag
Bier volunteered to chair the Elections Committee
Committee meeting schedule
Pledge Drive November 15, 1:00 pm
Policy November 28, 11:00 am, Calico’s upstairs
Executive November 28, 12:00 pm, Calico’s upstairs
Finance November 28, 1:00 pm
Development November 28, 3:00 pm
Board of Directors December 11, 3:30 pm, Hospice of the
Redwoods
NOTE: Dec. 11 is a Monday.
…………………………….

ATTACHMENT TO AGENDA, CONSENT CALENDAR
Deleted language is lined-out. New language is underlined.
ITEM A, BYLAWS CHANGE
Article III. Meetings

Section 1. There shall be an annual meeting of the Members preceding the regular June Board meeting for the purpose of nominating their representatives to the Board of Directors and for conducting other business pertinent to RCR.
Section 2. The Board of Directors may call other meetings of the membership, as needed.
Section 3. The Board of Directors shall meet at regular monthly meetings and as necessary. There shall be a quorum of five Directors to conduct business. The date and time of the upcoming meeting shall be set at the previous meeting.
Section 4. Special meetings of the Board may be called by the President or three of the Directors. Special meetings of the Board shall be held upon four days’ notice by first-class mail or 48 hours’ notice delivered personally or by telephone. Telephone shall be the first method used to attempt to contact Directors. The articles or bylaws may not dispense with notice of a special meeting.

 

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.

Minutes
Redwood Community Radio Board of Directors
September 5, 2017, 4:00 pm
Healy Senior Center, Redway CA
 
 
Roll call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Mark Marchese, 
Christine Doyka,
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales
 
STATION MANAGER:  Cynthia Click
 
ABSENT: Eden Goldberg
 
GUESTS:  Chanin, behr. Michael McKaskle
 
Approval of August minutes
The “Financial committee report” item contained three erroneous sentences.  Inclusion of the policy manual and bylaws language changes was requested.  Bier moved deferral of minutes.  Scudder seconded.  Passed unanimously.
Approval of agenda
Scudder moved addition of a closed session.  Bier seconded.  Passed unanimously.  Durchslag moved approval of agenda.  Gonzales seconded.  Passed unanimously.
Open time 
McKaskle asked that the August minutes be changed to show that he had recommended  that the item on programmers who become political candidates be changed, substituting “declared” for “filed.”
Consent Calendar (Please see attachments.)
A. Delete contradictory sentence from Section 1.2, Family Membership. 
B. Modify Section 2.5.4.1, Mediation Committee Guidelines and Responsibilities to remove of two prohibited classed from definition of community member for purposes of seat on the Committee.  
C. Modify Section 5.4.6, Termination of Employment to eliminate sentence absolving Station Manager or Board from being required to follow RCR guidelines for termination. 
D. Change By-Laws to remove date-specific language from election requirements in Article V. 
Doyka moved adoption of the Consent Calendar.  Savage seconded.  Passed with seven yea votes, one abstention.
Management report
Click reported that one of two FCC change-of-ownership forms has been completed.  The EOE report is pending.  Pickup of trash along both KMUD-sponsored stretches of US101 is scheduled for September 16.  A trip for two to Grenada has been chosen as the Silent Drive grand prize.
Finance committee report
Scudder explained that she had not fully understood the differences between accrual and cash accounting.  Most RCR spreadsheets have historically been done on an accrual basis, although cash basis accounting can give a better picture of the station’s day-to-day financial status.  More use of cash basis will be made in the future.  Scudder reported that RCR is paid-up on all bills.  Humboldt County has returned $7,000 deposited in connection with a legal matter.  
Approximately $20,000 in underwriting debts must be written off as uncollectable.  Some underwriters were not billed for several months due to an undetected database failure.  Some have refused to pay amounts not billed originally.  Click said that going forward, all underwriters are being required to sign a contract and to pay at least a portion of the amount owed before any announcements can be aired.  The problematic database is about to be replaced.
A discussion of upcoming fundraising events led to agreement that all must be self-funded.  RCR’s cash flow is too tight to permit upfront funding of events.
Starck shared some of her analysis of budgets, including all costs for planned events. She noted the lack of accounting for paid staff time and for volunteer time, items which she said belong in any special event budget.  She proposed creation of a budgetary line item for fundraising events.  Starck suggested that funds for staff time might better be spent elsewhere
Old business (Please see attachments.)
A. Change Policy Manual Section 5.5.2, Vacation to eliminate annual payouts for unused vacation time and to set standards for accrual. 
Starck moved deletion of “full time” from the proposed policy.  Marchese seconded.  Passed with seven yea votes, one abstention.  Scudder then moved approval as amended.  Durchslag seconded.  Passed with six yea votes, one nay vote, one abstention.
B. Possible change in Bylaws, Article 3 regarding notification of Members in case of special meetings. (Please see attachment.)
Scudder moved adoption of the proposed change.  Durchslag seconded.  Passed with six yea votes, one nay vote, one abstention.
New business
A. Change “airways” to “airwaves” in Mission Statement.
After a brief discussion, Durchslag noted a lack of interest in the matter and suggested leaving it.  Members voiced assent.
B. Appoint Management Evaluation Committee.
Durchslag, Doyka and Savage agreed to be on the committee for the station manager’s six-month review.  Durchslag will seek a community member.  Click said she would have her self-evaluation completed for the committee before leaving on vacation later in the month.
Committee reports
Programmer representatives
A meeting will be held prior to the fall pledge drive.
Development
The Arcata Halloween Boogie was set for Sept. 28, a date with no competing events.  Eden Goldberg agreed to be coordinator.  Discussion ranged over the shortcomings of last year’s Boogie and ways to correct them.  Development Director Jeanette Todd emphasized the value this event has in building remunerative business and community relationships.  She urged the Committee to keep RCR’s presence in the north county healthy and on track.  Discussion turned to planned giving, with Todd saying that a planned giving policy is needed before such an effort can proceed.  This would be for the protection both of the station and of prospective donors.  The matter was referred to the Policy Committee.  The idea of a community forum received considerable discussion.  Click is looking for a date following the fall pledge drive.  Improvement of KMUD’s online presence was also discussed.
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes have taken place in this schedule
 
Board of Directors October 10, 4:00 pm, Healy Senior Center
Development/Pledge Drive September 26, 3:00 pm
Executive September 19, 12:00 pm, Calico’s upstairs
Policy September 19, 11:00 am, Calico’s upstairs
Finance September 26, noon
Board Talk Show October 11, 7:00 pm
Board & Staff retreat September 10 & 11, Trinidad
 
ATTACHMENTS TO MINUTES:
 CONSENT CALENDAR, POLICY AND BYLAW CHANGES
 
Deleted language is lined out.  New language is underlined.
CONSENT CALENDAR, ITEM A
1.2 FAMILY MEMBERSHIP 
03/01 
For all subscriptions including and above the family membership category, subscribers will be asked if this is a family membership. Family memberships entitle two people (both names shall be on record) to vote for the membership seat. All family subscribers shall receive two ballots for all elections in which this class of membership has the right to participate.
 
CONSENT CALENDAR, ITEM B
2.5.4.1 MEDIATION COMMITTEE GUIDELINES AND RESPONSIBILITIES
……………..
MEMBERSHIP OF COMMITTEE
The committee is to be composed of five members.  KMUD programmers and volunteers will elect two of these seats. The Board of Directors selects and appoints the remaining three seats made up of one Board member, one community member, and one person of any category at the Board’s discretion. To be considered a “Community Member” a person must not be a KMUD Board member, or programmer or active KMUD volunteer.. The committee may request that a specific sixth member (of any category) be appointed by the Board. 
CONSENT CALENDAR, ITEM C
5.4.6 TERMINATION OF EMPLOYMENT
……………..
 
In any given instance, the appropriate supervising body (RCR Board of Directors or the station manager), at either body’s sole discretion, may elect to not follow the above guidelines for the termination of employment.
 
CONSENT CALENDAR, ITEM D
BYLAWS OF REDWOOD COMMUNITY RADIO
 
Revised October 15, 2015
 
………………
Article V. Nominations for Election to the Board of Directors
 
Section 1. Board candidates shall be nominated by Members from their respective constituencies. Any Member may nominate him- or herself for election.
Section 2. The nomination period for the Programmers’ candidates shall be from May 1 the first day of the month before the Annual Meeting until the close of the last business day (Monday through Friday) in May the month following the Annual Meeting. Ballots shall be mailed to all eligible Programmers by the close of the fifth business day end of the third week in June the month following the end of nominations. Marked ballots must be returned postmarked or by hand by by June 30 the end of that month. Ballots shall be counted by the close of the tenth business day in July the month following the close of voting.
Section 3. The nomination period for the Members’ seat shall be from June 1 until the annual membership meeting in June the first day of the month in which the Annual Meeting is held until the end of the following month. Ballots shall be mailed to all eligible Members by the close of the fifth business day end of the third week in July the month following the close of nominations. Marked ballots must be returned postmarked or by hand by July 31 the end of that month. Ballots shall be counted by the end of the tenth business day in August the month following the close of voting.
Section 4. Ballots for elected Board positions shall be returned by mail to a neutral independent referee to be designated by the Board. The Referee and an Elections Committee to be appointed by the Board shall supervise the counting of the ballots and certify the tally as correct.
Section 5. New Directors shall be seated at the beginning of the regular August  meeting in the month following the close of elections. All expiring Board terms shall be considered to end at the start of the August  after new Members are seated at that Board meeting.
Section 6. The Board shall appoint an Elections Committee, made up of three Directors, who will oversee the election process and will certify the elections at the conclusion of the ballot counting.
 
ATTACHMENT TO MINUTES, OLD BUSINESS
Deleted language is lined-out.  New language is underlined.
ITEM A, POLICY CHANGE
5.5.2 VACATION
Vacation time accrues for employees (minimum 24 hours per week) from the first day of employment and can be used after the completion of 30 days of employment.  Vacation time must be accrued before it can be used.  The accrual factor is based upon a 40-hour work week.  This would be: five eight days for the first year, 10 days the second year, 15 days after five years and 20 days per year thereafter. Employees who work less than 40 hours will accrue vacation at the appropriate percentage of this rate.  There will be a limit of one year of unused vacation time earnings for the year that the vacation day is based upon. Unused vacation days will be paid out each December.  Vacation accrual will not be carried over, so that every year begins with a clean slate.  Unused vacation days may be carried over to subsequent years, with the proviso that no more days than 1.75 times the employee’s current annual accrual rate may be accrued. Vacation days may only be converted to a cash payout upon separation. RCR strongly encourages each paid employee to use vacation time each year.  The intent is 1) that each employee actually gets an annual rest, and 2) that prolonged absences not negatively impact RCR.  Exempt employees will accrue vacation hours based on actual hours worked.
 
[This policy change will take effect on January 1, 2018.]
 
 ITEM B, BYLAWS CHANGE
REDWOOD COMMUNITY RADIO BYLAWS
Article 3.Meetings
…………….
 
Section 4. Special meetings of the Board may be called by the President or three of the Directors. Special meetings of the Board shall be held upon four days’ notice by first-class mail or 48 hours’ notice delivered personally, by email or by telephone. Telephone shall be the first method used to attempt to contact Directors. The articles or bylaws may not dispense with notice of a special meeting.
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
August 8, 2017, 3:30 pm
KMUD Studios, Redway CA
 
 
Roll call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Christine Doyka
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Eden Goldberg
 
STATION MANAGER:  Cynthia Click
 
ABSENT: Mark Marchese, Vice President Zack “Doopi” Gonzales
 
GUESTS: BR Graham, behr, Michael McKaskle
 
Approval of July minutes
Bier moved approval.  Doyka seconded.  Passed unanimously.
Approval of agenda
Doyka moved approval.  Bier seconded.  Passed unanimously.
Open time
McKaskle asked that the policy change barring programmers from working on-air if they have filed for political office (see Consent Calendar) be changed to substitute “declared” for “filed.”
Consent Calendar
Goldberg moved approval (see attachment) with correction of deleting final sentence, as intended in initial action.  Savage seconded.  Passed unanimously.
Management report
Click reported she is trying to have approximately $5,000 of electrical work completed before the rainy season.  This includes security lighting for the front of the building and repair at the rear of damage where electrical cables enter.  
Durschlag moved holding a closed session at the end of the meeting.  Scudder seconded.  Passed unanimously.
Finance committee report
Starck reported that her review of records showed that while more persons pledge during the fall drive than other times, a smaller percentage of them fulfill those pledges. There was discussion of fundraising events.  Starck said she opposes holding two events in October.  Goldberg favored retaining or even increasing events held in northern Humboldt County.  Savage said that times are changing and everything should be up for reconsideration.  Bier agreed with Starck, asked that there be better accounting of volunteer time spent on events.  Click said she wanted to retain the Oct. 14 date now open at the Mateel Community Center.  Scudder said the Halloween Boogie at the Mateel was important; she suggested the Arcada Halloween party use volunteers from there.  A straw poll on the Arcata event showed two in favor, three opposed and two undecided.  There was agreement to continue the discussion in the Development Committee.
New business
A. Policy and Bylaws changes (see attachments)
1. Delete contradictory sentence from Section 1.2, Family Membership.
Savage moved adoption.  Goldberg seconded.  Passed unanimously.
2. Modify Section 5.5.2, Vacation to eliminate annual payouts for unused vacation time and to set standards for accrual. 
Scudder said the working of the accrual cap was unclear to her.  Durchslag suggested removing the examples.  Bier moved referral back to the Policy Committee.  Scudder seconded.  Passed with five yea votes, one abstention.
3. Modify Section 2.5.4.1, Mediation Committee Guidelines and Responsibilities to remove a prohibited class from the definition of community member for purposes of seat on the Committee.  
Scudder moved approval.  Doyka seconded.  Passed unanimously.
4. Modify Section 5.4.6, Termination of Employment to eliminate sentence absolving Station Manager or Board from being required to follow RCR guidelines for termination. 
Bier moved adoption.  Starck seconded.  Passed unanimously.
5. Change Bylaws to remove date-specific language from election requirements.
Discussion noted that only five days were allowed to mail out ballots following the close of nominations.  Doyka moved adoption with insertion of language so that nominations would close three weeks following the month of the Annual Meeting.  Goldberg seconded.  Passed unanimously.
Committee reports
Pledge Drive (7/27/17)
The committee voted to end the ongoing pledge drive Tuesday, Aug. 1, as planned, unless the total is close to $50,000, in which case it will continue until that goal is met.  During Reggae on the River broadcasts, promos will stress KMUD’s role as a community radio station dependent upon listener support.  Concern was shared over lack of producers, phone answerers and food; slips in communications.  Membership Coordinator Ruby Guilette reported that the online pledge forms were working much better than at their introduction in the previous pledge drive.
Development (7/20/17)
Discussion topics included coffee booths at the Roll on the Mattole and Reggae on the River (ROR), the ongoing pledge drive, and special events.  Members felt that the pledge-drive energy is not very high.  One member said that the live broadcast of ROR “historically has not helped the drive,” adding, “Many people don’t appreciate the live broadcast and would prefer our regular programming during that weekend.”  It was pointed out that this is only the second year the station has had a summer drive, and it is reasonable to hope that it will do better over time.  Concerns from the last programmers’ meeting were reported regarding the time and energy spent staging station events.  There is worry among some about the cost/benefit ratio.  Smaller events were suggested, both low-cost and free.  The benefits of staging events away from KMUD’s immediate vicinity were raised by one member, who said that such occasions “build relationships” that can later translate into underwriting support.
 
Committee meeting schedule
Board of Directors Sept. 5, 3:30 pm, Healy Senior Center
Development Aug. 15, 3:00 pm
Executive Aug. 24, 12:00 pm, Calico’s upstairs
Policy Aug. 24, 11:00 am, Calico’s upstairs
Finance Aug. 15, 1:00 pm
Board talk show Oct. 11
Board & staff meeting Sept. 10-11, Trinidad
Closed session
Discussion revolved around staff responsibilities for special events, pledge drives and underwriting.
…………………….
ATTACHMENT TO MINUTES: 
CONSENT CALENDAR
 
Addition to Programmer’s Agreement, Item 7.F
I understand that as a programmer for a 501[c][3] organization, I cannot, while on-air, endorse (or encourage people to vote for or against) a political candidate or initiative.  If I myself file for election to public office, I must refrain from programming until I am no longer a candidate. 
 
ATTACHMENTS TO MINUTES:
 NEW BUSINESS, POLICY AND BYLAWS CHANGES
 
Deleted language is lined out.  New language is underlined.
ITEM A.1
1.2 FAMILY MEMBERSHIP 
03/01 
For all subscriptions including and above the family membership category, subscribers will be asked if this is a family membership. Family memberships entitle two people (both names shall be on record) to vote for the membership seat. All categories, excepting Business subscriptions, qualify for the family membership, if desired by the Member. All family subscribers shall receive two ballots for all elections in which this class of membership has the right to participate.
 
ITEM A.2
5.5.2 VACATION
 
Vacation time accrues for full time employees (minimum 32 hours per week) from the first day of employment and can be used after the completion of 30 days of employment.  Vacation time must be accrued before it can be used.  The accrual factor is based upon the number of hours worked. For example, for a 40-hour work week this would be: five eight days for the first year, 10 days the second year, 15 days after five years and 20 days per year thereafter. Employees who work less than 40 hours will accrue vacation at the appropriate percentage of this rate.  There will be a limit of one year of unused vacation time earnings for the year that the vacation day is based upon. Unused vacation days will be paid out each December.  Vacation accrual will not be carried over, so that every year begins with a clean slate.  Unused vacation days may be carried over to subsequent years, with the proviso that no more days than 1.75 times the annual accrual rate may be carried over. For example, Sunshine Inc. provides all full-time employees with 10 days of paid vacation each year. Sunshine’s vacation policy has a cap of 1.75 times the annual accrual rate, or 17.5 days (1.75 × 10 days). An employee’s accrued vacation will roll over year to year, but once he or she reaches 17.5 days, no more vacation will accrue until the vacation bank falls below that amount.  Vacation days may only be converted to a cash payout upon separation. RCR strongly encourages each paid employee to use vacation time each year.  The intent is 1) that each employee actually gets an annual rest, and 2) that prolonged absences not negatively impact RCR.  Exempt employees will accrue vacation hours based on actual hours worked. Notification: Employees will communicate with the station manager before approval of vacation plans. The station manager is required to notify the Board of his/her vacation plans before approval.  Four weeks notice is recommended.  Exceptions may be made in unusual circumstances.
 
ITEM A.3
2.5.4.1 MEDIATION COMMITTEE GUIDELINES AND RESPONSIBILITIES
……………..
MEMBERSHIP OF COMMITTEE
The committee is to be composed of five members.  KMUD programmers and volunteers will elect two of these seats. The Board of Directors selects and appoints the remaining three seats made up of one Board member, one community member, and one person of any category at the Board’s discretion. To be considered a “Community Member” a person must not be a KMUD Board member, or programmer or active KMUD volunteer.. The committee may request that a specific sixth member (of any category) be appointed by the Board. 
 
ITEM A.4
5.4.6 TERMINATION OF EMPLOYMENT
……………..
In any given instance, the appropriate supervising body (RCR Board of Directors or the station manager), at either body’s sole discretion, may elect to not follow the above guidelines for the termination of employment.
 
ITEM A.5
BYLAWS OF REDWOOD COMMUNITY RADIO
 
Revised October 15, 2015
………………
Article V. Nominations for Election to the Board of Directors
 
Section 1. Board candidates shall be nominated by Members from their respective constituencies. Any Member may nominate him- or herself for election.
Section 2. The nomination period for the Programmers’ candidates shall be from May 1 the first day of the month before the Annual Meeting until the close of the last business day (Monday through Friday) in May the month following the Annual Meeting. Ballots shall be mailed to all eligible Programmers by the close of the fifth business day end of the third week in June the month following the end of nominations. Marked ballots must be returned postmarked or by hand by by June 30 the end of that month. Ballots shall be counted by the close of the tenth business day in July the month following the close of voting.
Section 3. The nomination period for the Members’ seat shall be from June 1 until the annual membership meeting in June the first day of the month in which the Annual Meeting is held until the end of the following month. Ballots shall be mailed to all eligible Members by the close of the fifth business day end of the third week in July the month following the close of nominations. Marked ballots must be returned postmarked or by hand by July 31 the end of that month. Ballots shall be counted by the end of the tenth business day in August the month following the close of voting.
Section 4. Ballots for elected Board positions shall be returned by mail to a neutral independent referee to be designated by the Board. The Referee and an Elections Committee to be appointed by the Board shall supervise the counting of the ballots and certify the tally as correct.
Section 5. New Directors shall be seated at the beginning of the regular August  meeting in the month following the close of elections. All expiring Board terms shall be considered to end at the start of the August  after new Members are seated at that Board meeting.
Section 6. The Board shall appoint an Elections Committee, made up of three Directors, who will oversee the election process and will certify the elections at the conclusion of the ballot counting.
 
Assistant News Director
Job Description 
POSITION SUMMARY: 
The Assistant News Director will help the News Director lead the Redwood Community Radio KMUD-FM local News Department in its mission to provide a thoughtful relevant and significant public service. The KMUD News will help listeners to both participate in, and make informed decisions that reflect the values of the RCR community. 
The News Director Assistant will maintain high editorial, ethical and technical standards for news production and reporting. Open and honest communication in all internal and external newsroom collaborations is expected.
 
DUTIES:
Assist with coordinating editorial priorities for the Newsroom.
Anchor the Local News (1-2x per week)
File reports and assist with story selection on a day-to-day basis, and initiate “specials, themes,” and follow up stories
Edit and appraise all work for air
Ensure diversity of local coverage; focusing on under-reported, under-represented stories with relevance to the RCR community
Help introduce, develop and encourage community journalists. The participants can be drawn on to inform and to contribute reports on issues of relevance to both wider and specific communities
The Assistant News Director will help develop a vision for the future of the news team and have discussions with the News Director, General Manager, Program Directors, and listener focus groups as well as direction from any Strategic Planning done by RCR
Maintain organization within the News Department (i.e. roster of reporters, stringers, volunteers and interns).
Attend Staff Meetings
Represent the station in public appearances and participate as staff in all membership drives
 
Qualifications
Knowledge of audio editing software
Experience in news environment preferred
Experience in broadcast production, web content, news writing and news editing, a plus
Knowledge of local and regional issues
Must possess effective communication and interpersonal skills. 
Online research, multimedia production, word and spreadsheet processing
Excellent memory for details, a plus
Able to meet daily deadlines under potentially stressful conditions 
Comfortable multi-tasking
 
Redwood Community Radio is willing to train the right applicant.
 
Standing/Sitting is required for over 6 hours per day 
 
Compensation
The Assistant News Director is a part time (16 hours/wk) exempt staff position with holiday, sick and vacation benefits.  May require additional and or flexible hours based on emergency reporting needs.
 
Compensation is $16.00 to start.
 
Equipment Used & Physical Working Conditions 
The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Applicant must have ability to operate a computer and other office productivity machinery, such as a calculator, copy machine, printer and audio recording equipment.
 
Equal Opportunity Employer 
KMUD Community Radio is an equal opportunity employer and affirmative action employer. Our organization does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, sexual orientation, class, creed, physical or mental disability. 
KMUD observes all state and federal law concerning employment. 
 
To Apply: 
We must receive a cover letter, resume, 3 professional references no later than 5:00 pm January 23, 2018 . Your application can be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. or mailed to P.O. Box 135 Redway, CA 95560.  You can also hand deliver your application to the KMUD studios at 1144 Redway Dr., Redway CA. 
 
Page 2 of 22
by acls us
by acls us

Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

listenlive  

 

Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911