28January2020

Displaying items by tag: board
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Vision:  Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
Mission Statement:  Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
 
Proposed Agenda
Redwood Community Radio Board of Directors
January 13, 2020, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
I. Call to order Opening comments from the President; meeting ground rules.
 
II. Roll call
BOARD-APPOINTED REPS: Christine Doyka, behr, Secretary Rob Bier
MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder, Correspondence Secretary Coleman Pulsifer
PROGRAMMER REPS:  President Jimmy Durchslag, Wendy Emerson
STATION MANAGER:  Alyssa de Leon
 
III. Approval of December minutes
IV. Approval of agenda
V. Open time (Speakers will be assigned an amount of time not to exceed five minutes.)
VI. Consent calendar
A. Policy on reserve fund (Please see Attachment I.)
B. Reappoint Grievance Panel members Larry Bruckenstein, Sandra Tilles and Joanne Pardini.
 
C. Appoint Francine Allen as election referee
VII. Management report
VIII. Finance Committee report
IX. Old business
A. Procedure on Board packets (Please see Attachment II.)
B. Annual meeting/appreciation party
C. Management evaluation
X. New business
A. Correspondence Secretary
B. Board vacancy
C. Authorize credit card changes (Please see Attachment III.)
D. Board evaluation
E. Compliance calendar oversight
F. Listserv use policy
G. Quarterly Board and staff meeting
H. Jan. 15 Board talk show
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Pulsifer
E. Development – Durchslag
F. Policy – Bier
G. Mediation – Doyka
H. Building and Grounds – Pulsifer
I. Management Evaluation – Durchslag
J. Elections – Durchslag
 
XII. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors 2nd Monday, 2:00 pm, Hospice
Finance 4th Tuesday, 1:00 pm
Development 4th Tuesday, 3:00 pm
Policy 4th Wednesday, 11:00 am, Calico’s
Executive 4th Wednesday, 12:00 pm, Calico’s
Elections February
Board talk show January 15, 7:00 pm
 
XIII. Closed session – Personnel
________________________________________________________________
 
Attachment I
Policy on reserve fund
[New language is underlined.]
4.11. RESERVE FUND
11/14, 03/10/16
The Board shall maintain a reserve fund in its own bank account.  The Board shall work to increase the reserve annually. The Board shall review the balance annually, as a component of the budget review process.  In order to use these funds, Management must first submit a written proposal and repayment plan to the Board.
Spending from the reserve fund is for the purpose of emergencies only and is not to be used for operating expenses.  If the reserve must be used for operating expenses, a budget review shall take place with emphasis on cutting expenses immediately until the time at which RCR can build back up the reserve fund. A fundraising plan will be developed as needed.
 
Attachment II
Procedure on Board packets
[Deleted language is lined-out.  New language is underlined.]
2.3.4 Board Communications Guidelines
04/27/04; 08/24/04; 02/26/08; 06/23/09; 7/27/10; 3/22/11
(This is procedure as opposed to policy, so a simple vote at one Board meeting is sufficient to revise it.)
Executive Committee, Two Weeks Before Board Meeting
The Secretary shall provide the draft minutes (by email to the entire Board) before the meeting, and agenda template on paper at the ExCom meeting.  Management shall provide reports or recommendations that require Board action.  Committee chairs shall have a proposals ready, if necessary, for consideration at the coming Board meeting.
The Secretary shall, within three days of the ExCom meeting, email to all ExCom members a complete draft agenda.  All ExCom members shall promptly approve the agenda by email.  Secretary emails the agenda to Board and Management by seven days before meeting and posts it on the bulletin board.  Management oversees its posting on the website by this day.  Management will also make certain the board meeting is announced for a week  on the Community Safety and Awareness Report. 
For special Board meetings, all Board members will be telephoned and emailed with time and place. ExCom members will have at least a day to approve a draft agenda by email.  The agenda requirements policy will be followed.  Other elements of this procedure are waived if time does not allow them to occur. 
//
Board Packets
Board packets consist of the agenda, draft minutes, reports from management (including compliance calendar items completed and those due in the coming month including the previous, current and upcoming months, as well as technical and program directors’ staff reports), Treasurer’s financial reports (profit and loss, balance sheet, budget to actual), the Finance Committee report and other reports, proposals for consideration at the meeting, and anything else pertinent to the upcoming Board meeting.  Only Board and Management will receive versions of the financial reports that include individuals’ pay information.
Email circulation:  Seven days before Board meeting: People creating these documents email them to the Board-appointed packet volunteer (who could be the Secretary) and to Management.  An exception is that Management is responsible for circulating the financials: collapsed version (i.e., without individuals’ pay information) for all photocopies and for the bulletin board, and the fully detailed version by email to Board members.  Any other documents are circulated by the President or VP, who also distributes the full packet to others who have requested it.  Also on this day, management posts the agenda to website and bulletin board. The packet volunteer assembles  the full packet as soon as possible, but at least two full business days before the Board meeting, and emails it to the Board, staff and others who have requested it from the Board.
Hard copies:  On or before the Friday morning before each Tuesday Board meeting, management shall see that packets are photocopied and distributed At least two full business days  before each Board meeting,  the packet volunteer shall photocopy  the packet and distribute it as follows: one for each Board member,; and three copies for the public, in the Board’s mailbox by the studios; one for Management;, and one copy to the bulletin board.  The packet from the previous month is filed in the public file’s minutes file, accessible to the public.
Attachment III
Letter to Vocality
 
Vocality Community Credit Union
757 Redwood Drive
Garberville CA 95542
 
Dear Friends:
 
We wish to make some changes the credit card that Redwood Community Radio (KMUD) holds through Vocality.  Please remove Cynthia Click as a signer, and add Alyssa de Leon instead.
 
This letter was approved by the RCR Board of Directors at its Jan. 13, 2020 meeting.
 
Thank you.
 
Sincerely, 
 
Rob Bier
Secretary, Board of Directors
 
Published in Board
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911